Personal Assistant Jobs In Melbourne

Now Displaying 53 of 53 Personal Assistant Jobs




  • Executive Assistant

    Executive Assistant MD Senior Leadership Team Support Global Company with Strong Local Presence Modern Office in Key Moorabbin Location Known throughout the world as a leader in their field, this successful company has enjoyed a high profile in the Australian market for over 50 years. Innovative, competitive and customer focussed, their solid foundations and exciting vision will only enhance their future success. Lead by a high calibre Senior Executive Team, an opportunity has arisen for an equally driven and hands-on Executive Assistant to join them. In a front line support function for the MD, your days will be busy and will involve Day to day diary and time management to maximise the MD™s time while balancing competing priorities and ensuring deadlines are met Manage the coordination of regular meetings and specific events ensuring confirmation of venue, AV equipment and catering needs are covered Coordinating all travel related bookings Preparation of reports, presentations and handling correspondences Managing the smooth and efficient running of the office including maintaining stationery and kitchen supplies and maintenance of office equipment Providing administrative support to the Senior Leadership Team Considered a key support role at the highest level, to be successful you will Have prior EA experience at executive level in a progressive organisation Demonstrate exceptional communication and decision making skills with the capacity to act on behalf of the MD as appropriate Possess proactive time management skills with the ability to juggle priorities and deal with distractions Love working in a company where loyalty and integrity are valued, and a sense of humour is welcomed If you are looking for a true EA role without the CBD commute, this is a dream come true An excellent salary, commensurate with experience will not disappoint discerning applicants. While not essential, tertiary studies in a Business discipline would be highly regarded. Applications are now open and should be in Word Format accompanied by a cover letter outlining what you would bring to the role. Arrow Group is committed to equal opportunity employment but can only consider candidates who are currently resident in and have the right to work permanently in Australia. Applicants holding a Working Holiday Visa or who require sponsorship will NOT be considered. Recruit“Train“Coach“HR www.arrowgrp.com.au The application form will include these questions Which of the following statements best describes your right to work in Australia?

    location Melbourne VIC 3000, Australia


  • Senior Administrator

    Senior Administrator Holcim has been servicing the infrastructure, construction and mining industries for more than 110 years and employs over 3,000 staff across 300 sites. Part of the worlds largest construction materials company, LafargeHolcim, Holcim is leading supplier of concrete, aggregates and precast products. Why join Holcim? As part of a global company, Holcim offers long term career paths along with a variety of training and development opportunities. Holcim is proud to be an industry leader in safety as well as environmental sustainability. Further to this we are also committed to being a good member of the communities we live and work in. Further to this, offer here is Respected global organisation An inclusive and friendly work environment 12.5 superannuation About the role Based at our Hawthorn office you will be a key support to our leadership team. To be successful you will need to be a flexible, mature minded individual who is capable of consistently operating at a high level and enjoys supporting their manager to achieve results. General administration support Diary, inbox and travel management Processing expenses Assisting with meeting and presentation preparation About you Exceptional communication skills both written and verbal The ability to manage multiple tasks and prioritise duties Experience working in medium to large organisations with multiple divisions Flexible mindset and a positive can do attitude Googlemail experience would be highly desirable but not essential For more information visit our Careers site httpwww.holcim.com.aucareers.html

    location Melbourne VIC 3000, Australia


  • Executive Assistant

    Executive Assistance in Melbourne CBD Our Property based organisation located in the heart of Melbourne Financial District is seeking an experienced Executive Assistant to support our senior leadership team and Directors Our executive team works across the raft of property related disciplines. Your responsibilities would involve Ø working closely with the directors, Executives, Leadership Team and Administration. Ø Diary Management Ø Administration support to Leader team Ø Preparations of Agendas, Minutes of Meeting and Reports Ø Ideally you are experienced at a high-level PAEA within the property real estate sector. Ø The individual we seek is experienced to be a highly organised, work as a part of the team in a seamless manner and without supervision. Ø This individual should have ability to multitask, solve problems, adapt priorities as required, as well as take initiatives. Ø We are looking to identify an individual who is focused on this role wanting to grow with the organisation. Ø Possess exceptional communication and interpersonal skills. If you are looking to be a part of this highly powered and progressing environment, then this position must be what you are looking for. The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an executive assistant? How many years experience do you have as a personal assistant? Do you have experience in an administration role? Do you have a current Australian drivers licence?

    location Melbourne VIC 3000, Australia


  • Executive Assistant

    Executive Assistant 4 week temporary role Port Melbourne Location Fantastic culture and supportive team environment The Company Our client is a well-known organisation in the Automotive sector. With a strong presence in the Australian market and a focus on building a foundation for employees and clients, they are looking to fill this vacant position. The Position Supporting a dynamic and highly energised Managing Director, your key responsibilities will include the following Extensive diary management Managing the Director™s emails Attending board meetings Travel and itinerary coordination Manage and screen all correspondence Invoicing with SAP Reporting The Individual We are seeking someone who thrives on being a step ahead, ensuring the Director meets all commitments and obligations and is prepared and well researched for all meetings scheduled. You will be experienced at senior level and understand the pace and grace you require to succeed in this demanding position. It is integral that you hold an unparalleled level of organisation and the ability to multi-task. You must also be advanced across all Microsoft applications and have exceptional attention to detail, be able to maintain a strict level of confidentiality, an autonomous work style and the ability to make critical decisions. This is a 4 week temporary role with full time hours Monday-Friday. Located in Port Melbourne. To apply online please click on the apply link and send your resume in WORD format. Alternatively, for a confidential discussion please contact Brydie Lampitt on 03 9948 9499. Please visit www.veritasrecruitment.com.au to view more jobs.

    location Melbourne VIC 3000, Australia


  • Executive Assistant

    Executive Assistant 4 week temporary role Port Melbourne Location Fantastic culture and supportive team environment The Company Our client is a well-known organisation in the Automotive sector. With a strong presence in the Australian market and a focus on building a foundation for employees and clients, they are looking to fill this vacant position. The Position Supporting a dynamic and highly energised Managing Director, your key responsibilities will include the following Extensive diary management Managing the Director™s emails Attending board meetings Travel and itinerary coordination Manage and screen all correspondence Invoicing with SAP Reporting The Individual We are seeking someone who thrives on being a step ahead, ensuring the Director meets all commitments and obligations and is prepared and well researched for all meetings scheduled. You will be experienced at senior level and understand the pace and grace you require to succeed in this demanding position. It is integral that you hold an unparalleled level of organisation and the ability to multi-task. You must also be advanced across all Microsoft applications and have exceptional attention to detail, be able to maintain a strict level of confidentiality, an autonomous work style and the ability to make critical decisions. This is a 4 week temporary role with full time hours Monday-Friday. Located in Port Melbourne. To apply online please click on the apply link and send your resume in WORD format. Alternatively, for a confidential discussion please contact Brydie Lampitt on 03 9948 9499. Please visit www.veritasrecruitment.com.au to view more jobs.

    location Melbourne VIC 3000, Australia


  • Executive Assistant, Chief Operating Officer, Home@Scope

    Executive Assistant, Chief Operating Officer, HomeScope About Scope Scope™s mission is to enable each person to live as an empowered and equal citizen. We support people with physical, intellectual and multiple disabilities and developmental delays to achieve their goals. Across Victoria, Scope provides services to thousands of people with a disability in more than 100 service locations. Scope was recently named on the Australian Financial Review™s Top 100 Most Innovative Companies in Australia and New Zealand. HomeScope is a subsidiary of Scope. We™re ambitious and creative, looking for innovative ways to transform the way we help Victorians with disability to ensure they get the support and services they need, consistent with our purpose and values. To achieve this we need highly motivated people that get what we™re doing and share our passion. About The Role Reporting to the Chief Operating Officer (COO) you will be part of the senior leadership team, providing a full range of administrative and executive support functions to ensure the smooth and effective administration of HomeScope. Trusted with complex duties and sensitive information, youll provide personalised and timely support to the COO. The important support work you do will enable the wider team to focus on meeting their goals and support those living with a disability. You will make an impact by Taking the initiative to get the job done. Thinking about the bigger picture while completing daily activities Taking effective meeting minutes that identify critical points and action items Making sure all internal and external communications are fit-for-audience and meet brand Coordinating diaries Managing payment of invoices and reconciliations About You You are customer-service focused and enjoy making sure that the people you are supporting have everything they need, when they need it. Youre pragmatic, organised, efficient, intuitive, comfortable taking ownership and responsibility when its required. Being able to notice the smaller details while also being two steps ahead is a skill that youve honed throughout your career. Critical success measures will include Initiative, flexibility and resilience High degree of professionalism and judgement Strongly developed stakeholder engagement skills Strong communication ability including highly developed minute taking skills Event and or meeting coordination experience Diary management skills You will be a team player who works effectively under pressure in a busy environment, who enjoys solving problems with creative solutions. Scope as an Employer Successful candidates will enjoy a range of staff benefits including flexibility to suit your work-life balance, continuous development and training, competitive remuneration, salary packaging and purchased annual leave scheme. Take your career on a journey with Scope and work proactively with us to achieve our purpose Please direct enquiries to Antonella Caruso via email acaruso2scopeaust.org.au Advertisement closes Wednesday 22 May 2019. Position Description httpswww.scopeaust.org.auwp-contentuploads201905EA-HomeScope.pdf Please note, the successful applicant will be required to hold a Working with Children Check and a Police Check issued in the last 12 months for employment in the Disability sector. All appointments are subject to a satisfactory police records check. This role is only available to Australian residents or to those who hold the right to work in Australia. Find out more about us at www.scopeaust.org.au The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an executive assistant? Do you have a current Australian drivers licence?

    location Melbourne VIC 3000, Australia


  • PA - Manager of Statutory Planning

    Benefits Include Inner City location close to many transport links Work with one of Melbournes prestigious council Band 5 - 6 week contract with potential to extend Public Sector People are currently inviting applications for the role of Business Support Officer to join a prestigious inner metro council to support the manager of Statutory Planning on a 6 week contract to cover an internal secondment. The objective of this role is to provide high level personal assistance to the Manager whilst supporting in the effective delivery of capital and operational services along with assisting in coordination of organisational and departmental workshops and meetings. Key Requirements Experienced prioritising diverse and complex work environments and deadlines Committed to providing high level of administrative services to diverse range of stakeholders Well-developed presentation skills - ability to prepare, develop and format complex information for presentations to Councils Councillors, Executives and Community Experience and confidence initiating continuous improvement and lean procedures Proven experience managing confidential and sensitive information For a confidential discussion regarding up and coming opportunities please contact Sarah Kettlewell on (03) 8535 3111 Alternatively, please e-mail your current resume in Word format using the apply

    location Melbourne VIC 3000, Australia


  • PA - Manager of Statutory Planning

    Benefits Include Inner City location close to many transport links Work with one of Melbournes prestigious council Band 5 - 6 week contract with potential to extend Public Sector People are currently inviting applications for the role of Business Support Officer to join a prestigious inner metro council to support the manager of Statutory Planning on a 6 week contract to cover an internal secondment. The objective of this role is to provide high level personal assistance to the Manager whilst supporting in the effective delivery of capital and operational services along with assisting in coordination of organisational and departmental workshops and meetings. Key Requirements Experienced prioritising diverse and complex work environments and deadlines Committed to providing high level of administrative services to diverse range of stakeholders Well-developed presentation skills - ability to prepare, develop and format complex information for presentations to Councils Councillors, Executives and Community Experience and confidence initiating continuous improvement and lean procedures Proven experience managing confidential and sensitive information For a confidential discussion regarding up and coming opportunities please contact Sarah Kettlewell on (03) 8535 3111 Alternatively, please e-mail your current resume in Word format using the apply

    location Melbourne VIC 3000, Australia


  • Executive Assistant

    Overview Strategic Project Partners (SPP) is a fast-growing management consulting firm with offices in Melbourne and Sydney. We seek to deliver lasting and measurable impact for our clients with a view to delivering broader community benefit. We work across many sectors, with major practices in Education, Government, Health, Not for Profit, Infrastructure Major Projects, Sports, Media Entertainment and Data Analytics. The Role As an Assistant to our Managing Partner, you will provide crucial administrative support that ultimately allows the Partner to be efficient and effective with his responsibilities leading the firm. This support goes beyond the day-to-day management of calendars, emails and travel bookings - and extends to leading the planning of key routines and events, and the organisation of workshops and functions as needed. You will be well organised, self-motivated and be confident working independently with limited supervision. Key Responsibilities Drive organisation and planning, which will include attending to requests, scheduling meetings, managing calendars, preparing and sending communications, and scheduling travel Effectively manage internal and external stakeholders, to balance out time commitments and ensure appropriate preparation is given to the Partners Support the Managing Partner with diverse and hectic schedules to be organised and on top of their daily, weekly and monthly requirements from an administrative perspective Lead the planning of team events, routines and forums so objectives are met and team collaboration and insights are achieved Effectively demonstrating the SPP values of ˜Insight, Influence, Impact in all your interactions across the organisation Skills Experience Youll be a well organised and proactive contributor that is motivated to achieve great team results Attention to detail, and strong communication and planning skills to support planning and coordination of routines, meetings and events Experience managing different stakeholder expectations, and balancing these to achieve business outcomes Strong written and verbal communication skills, and an ability to juggle several tasks simultaneously Computer literacy is important, and experience using applications like Microsoft Word, PowerPoint, Excel, Outlook, You Buy, and OneNote (essential) About SPP We are a high impact management consultancy focused on ensuring our clients and partner organisations gain the benefit of a structured, tailored, and evidence-based approach to solving complex business problems. From high-growth SMEs to some of Australia™s largest business, our highly-skilled team works closely with senior executives across a broad range of industry sectors. We have developed and refined an SPP approach to delivering client-centric consulting projects that deliver lasting impact. We have a great team of collaborative and inclusive people. We recruit for diversity of skills, experiences and approaches, and always look for pragmatic DNA in our candidates. Please note Applicants must have unrestricted or long term working rights in Australia. The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an executive assistant? Whats your expected annual base salary? Which of the following Microsoft Office products are you experienced with? How much notice are you required to give your current employer?

    location Melbourne VIC 3000, Australia


  • Personal Assistant / Office Manager

    Personal Assistant Office Manager About the Company Boutique™s client is an American Investment company. It is one of the largest global alternative investment firms in the world, with total assets under management of 84.3 billion. The Firm operates a global alternative investment platform that encompasses private equity, private credit, real estate, and public equity About the Role This role is responsible for providing support to the Partner of the Comapny The strength of the franchise is in large part due to the talented team which represents the Firm and embodies core values of fairness, positive skepticism, humility, and respect. Key Responsibilities Extensive diary and workflow management Organizing meetings, conference calls Monitoring and managing calls Planning and managing complex travel Effective liaison and relationship building with stakeholderskey contacts team Assisting with the organization of events Manage reception area with other EAs Coordinate catering for meetings and setupbreakdown of conference room Manage officepantry supplies with other EAs Liaising effectively with global EA network Contributing effectively to the team™s success by proactively providing assistance support wherever needed About You 1-2 year™s experience in an Investment Banking background High level administrative experience gained in an executive office environment Confident, high level interpersonal and communication skills Strong organisation skills, including effective time management Ability to work with internal and external stakeholder of various levels How to Apply Apply today or contact Chloe on (02) 8098 0985 for a confidential discussion For the most up to date roles and recruitment information please add us on Facebook httpswww.facebook.comboutiqueconsult or follow us on LinkedIn httpswww.linkedin.comcompanyboutique-the-consultancy Chloe 02 8098 0985 Level 6, 84 Pitt Street Sydney NSW 2000, Australia boutiqueconsult.com.au

    location Melbourne VIC 3000, Australia


  • Personal Assistant - Legal

    Good energy. Made by great people. Personal Assistant - Legal Company description Origin is an Australian listed public energy company with headquarters in Sydney. It is an Australian Stock Exchange publicly listed company. Job description An exciting opportunity to be a trusted personal assistant Flexible hours “ 4 days per week, 12 month limited term role Location Melbourne CBD, VIC Origin - Australias Leading Integrated Energy Company An integral part of Australia™s energy future, we explore, produce, generate and sell energy to power millions of Australian homes and businesses every day, keeping them going and growing. Origin offers exciting and rewarding career opportunities “ from project management and leadership, to technical and engineering. Working for Origin can take you all over Australia “ in the field, as well as in the office “ or around the world. With global energy demand growing, Origin is looking for new ways to meet that need and create tomorrow™s energy solutions. It™s an exciting time to be a part of Origin. The Role An integral part of Australia™s energy future, we explore, produce, generate and sell energy to power millions of Australian homes and businesses every day, keeping them going and growing. Origin offers exciting and rewarding career opportunities “ from project management and leadership, to technical and engineering. With global energy demand growing, Origin is looking for new ways to meet that need and create tomorrow™s energy solutions. It™s an exciting and challenging time to be a part of Origin. This is a unique 12 month limited term opportunity to join the Retail Legal team based in Melbourne. The role provides highly effective cultural, organisational, administrative and secretarial support to the Head of Legal “ Retail and the lawyers of the Melbourne legal team. Act as key point of contact for the Melbourne legal team and provide proactive secretarial and administrative support Assist team members to detect and escalate time critical issues received via e-mail, telephone or in person following up pending matters on behalf of the team with limited directions whilst showing discretion and maintaining confidentiality at all times Support the national team with operational and business administration support actively contribute to the national Admin team, maintain core documents and records, improve systems and processes, champion change and provide support to the Legal Transformation Program. Act as a key contact for the Melbourne legal team receive and manage telephone calls, email, mail and visitors Work as directed by the Head of Legal “ Retail to help optimise team operations Provide specialist support to the team on the Legal Matter Management System Provide highly accurate and efficient advanced word processing Maintain file management for legal precedents suite, agreements, registers, reports, papers, minutes, agendas and presentations Is This You? We™re seeking a proactive individual who has strong experience in Personal Assistant roles at a senior level within a corporate or legal environment. You™ll need to be a strong team player who is proficient at planning, coordinating and maintaining a positive friendly attitude under pressure. Evidence of a proactive approach to work and a œcan do attitude towards tasks and projects are also needed. You™ll have experience in Supporting an executive in a medium to large corporate organisation or law firm Working to simultaneously support multiple executives Advanced level of Word, including working rigorously with multi-level numbering styles, other embedded formatting styles and document templates Strong PowerPoint and Outlook skills Excel to intermediate level Exceptional organisational, planning, co-ordination and time management skills with superior attention to detail, ability to manage competing demands Highly developed secretarial skills and experience organising and maintaining a document management system including correspondence, files and records Experienced integrating multiple office technology and software applications to generate reports Use analytical thinking to identify problems, propose solutions, resolve problems Good judgment and the ability to work autonomously, yet seek guidance where appropriate Use initiative, make recommendations and follow through to conclusion We embrace the diversity of our people and flexible working arrangements to ensure our workforce is representative of the communities that we serve. Aboriginal and Torres Strait Islander Peoples are encouraged to apply. If dynamic and challenging career opportunities and workplace flexibility are important to you, go with the employer that thinks differently. Our story Origin Energy link removed For more information contact Iain Pratt on (03) 8665 7325 Requisition ID 71179

    location Melbourne VIC 3000, Australia


  • Founder & CEO

    Confidentiality, excellent organisational skills and accuracy are important qualifications for this position, as well as good customer relations and the ability...

    location South Wharf VIC, Australia


  • Events Co-ordinator/Team Assistant - Melbourne CBD - $90,000 Package - 12 Month

    Events Co-ordinatorTeam Assistant - Melbourne CBD - 90,000 Package - 12 Month About the Company Boutique™s client is an Australian leading pre-eminent independent business law firm. Their purpose is to enable their clients, people and communities to thrive. Our client acts nationally for Australian-based clients and multinational clients with Australian interests. They work with their clients to meet their needs, at their place of business, wherever they are. The firm has expanded largely in the last 18 years with now 78 partners and approximately 650 employees with offices in Melbourne, Sydney, Newcastle, Perth, Canberra and Brisbane. About the Role This role is responsible for the end-to-end planning and delivery of major staff and all client events for the Melbourne office. Events include, conferences, seminars, networking functions, boardroom lunches, dinners and staff events. The BD, Marketing Communications team is a national team of around 16 people. Key Responsibilities Develop event ideas, including networking events, seminars and boardroom lunches, and staff events Identifying event opportunities through all types of marketing data Manage and oversee all logistics guest lists for client staff events Create and send out event invitations using internal campaign manager program Liaising with internal clients Identify any internal networking BD opportunities Ensure each event is leveraged from a marketing perspective Provide a post-event report for events, outlining key actionsfollow ups Contribute to the development and continuous improvement of processes and procedures Manage and maintain information stored in the CRM system About You At least 3 years™ experience in a similar position, preferably in professional services. Strong event experience, ideally in a corporate environment. Strong knowledge of Microsoft Office suite, InDesign, Concep and CRM Dynamics (desirable however training can be provided) Ability to multi task and meet tight deadlines. Strong organisational administration skills. Proactive and strong problem-solving abilities. Ability to interact at all business levels. Ability to work autonomously and interact in a team environment How to Apply Apply now or call Chloe on (02) 8098 0985 for a confidential discussion. For the most up to date roles and recruitment information please add us on Facebook httpswww.facebook.comboutiqueconsult or follow us on LinkedIn httpswww.linkedin.comcompanyboutique-the-consultancy Chloe 02 8098 0985 Level 6, 84 Pitt Street Sydney NSW 2000, Australia boutiqueconsult.com.au

    location Melbourne VIC 3000, Australia


  • Personal Assistant

    Superior People Recruitment is looking to hire a Personal Assistant to support two key people in their management team. We are an experienced team seeking an experienced PA who is always œglass half full. Your energy will only reinforce our strong internal culture, supporting each other and continuing to provide outstanding service to both our clients and candidates. Must be well groomed and presented. Efficiency in correspondence for any directive, we have a long term view for this role If an applicant does not feel this is a career opportunity they should not apply. Superior People Recruitment provides permanent recruitment services to a multitude of clients across various industry disciplines including but not limited to Accounting Finance Executive Recruitment Healthcare Community Engineering Technical Property Construction Human Resources Sales Marketing We have 3 offices, one in Melbourne CBD, Sydney and Auckland, New Zealand. Working from our Melbourne office, your role will be providing assistance across a variety of tasks working closely with two key personnel from the management team. Both managers have different styles and require your assistance in different capacities hence you must be fluid and flexible in your approach in supporting multiple people. Answering calls providing solutions where possible taking messages Arranging confirming client and candidate interviews Confirming appointments with clients Inbox andor calendar management Conduct Reference checks (4-8 per week) Job folder management Preparing panel interview questions Liaising with clients and candidates - regards to roles, feedback, queries Pre-Screening when required Manage emails to unsuccessful candidates Complete Placement Checklists Scanning files general administration Manage monthly expenses Generating reports both internally and externally Book in reviews with staff Ad hoc projects - including presentations and tenders Prepare training schedules for new employees Partake in training new staff We are seeking an experienced Personal Assistant who has experience in working with multiple reports in a fast-paced environment. This is a role with a lot of structure yet no two days are the same as you are continually re-prioritising your day. An email, phone call or meeting can change the structure of your day in an instant. This position is full time, 5 days per week, Monday to Friday 9.am to 500 pm - Monday to Friday Close to public transport, lots of parking options. Please forward your Cover Letter and Resume it must include a professional photo. Address cover Letter to Susie Wilson. The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as a personal assistant? Whats your expected annual base salary?

    location Melbourne VIC 3000, Australia


  • Team Co-ordinator - Technology

    Team Co-ordinator - Technology Sitting in the Technology team, the Team Coordinator - Technology will support two of our senior managers, the General Manager - ePMO (Enterprise Project Management Office) and Chief Technology Officer. You will work closely with these senior managers and their teams to ensure everything runs without a hitch so that they can focus on the delivery of the key initiatives. You will be the glue that keeps the team running smoothly, and get to contribute to something that will impact the whole of Transurban. Technology at Transurban goes beyond best practice. Our teams work at the bleeding edge of intelligent transport systems. They integrate roadside systems with weather data, develop intuitive payment apps and embrace the latest cloud thinking. The systems and applications we build, operate and maintain make travel easier. Here, you™ll make a difference you can feel. The impact you™ll have You™ll coordinate and schedule, meetings, events and diaries down to the finest detail, ensuring technology works, catering is ready, and everything runs like clockwork You™ll get up to speed on our various invoicing and procurement systems so you can process invoices and PO™s with ease, You™ll be that go to person for all new team members who start, because it™s in your nature to want to make things easy for people. You™ll get to organise all the fun stuff, events, team building days, opportunities for us to celebrate our successes You™ll will draw on your coordination and administration experience to look for ways to improve and streamline how we do thing The talents you™ll bring You™ll have previous experience as a teamadministrative co-ordinator so you will know how to keep things, and people, really organised You™ll be a wiz with technology, you are that go to person when people need things to work A natural problem solver and people person, you™ll communicate well with vendors, colleagues and stakeholders - online and on the phone. Juggling multiple priorities at once is your niche, you do this with ease and know how to ensure everyone has everything they need, and on time You treat all stakeholders with respect, and can balance diplomacy and confidentiality, Computer smart and analytical, you excel at Excel and have a head for numbers The rewards you™ll earn We™ll make sure you have the tools you need to work smart and live better - including remote working. We™ll develop you the way you want, with training and career planning. We™ll help you be healthy with flu vaccinations, fitness classes, fresh fruit and mental health support. We™ll invite you to plenty of social activities, including ones that give back to our communities. About us Transurban is driven by bringing people and places closer. The roads we plan, build, operate and maintain make communities stronger, across Australia and beyond. Together, we™re building a future that marries traditional infrastructure with emerging technology. We™re making roads ready for driverless cars and predicting accidents before they happen. We™re getting people where they™re going. And we™re doing it faster, smarter and safer, every last one of us. Start changing the world around you. Click Apply now. At Transurban we support flexibility. Talk to us about how this job could be flexible for you. Transurban is an equal opportunity employer and welcomes applications from candidates of diverse backgrounds, including Aboriginal and Torres Strait Islander people. transurban.com

    location Melbourne VIC 3000, Australia


  • Executive Assistant to Chief Executive

    Executive Assistant to Chief Executive At Melbourne Convention and Exhibition Centre (MCEC) we do more than simply create award-winning events. Fuelled by a passion for excellence and creativity, we work together to turn ideas into remarkable experiences. Our CE is driving an innovative and nimble organisation in an incredibly competitive and fast paced industry. Every day at MCEC is an adventure This EA role requires someone who can reflect the energy of the business, be proactive and manage the activities of the CE and the Melbourne Convention Exhibition Trust (the Trust). This is an opportunity to be a crucial part of a very successful and proud organisation. About the opportunity This exciting 12 Month fixed term opportunity will suit a seasoned EA, reporting to the CE. You will provide general administrative support to the CE and members of the Trust specifically Diary management Managing travel and accommodation requirements Assisting with booking meetings and appointments Coordinating information for presentations and board papers as required Assist with the production of reports Management of the Executive and Trust departmental expenditure budget Raising purchase orders and requisitions Preparing for, minuting and attending Board and Executive Team meetings for the Chief Executive and the Trust Other admin duties as required by the CE About you We are seeking someone who can demonstrate Previous experience as an EA essential Excellent administration skills - including minute-taking Advanced use of MS Office suite particularly Outlook, Word and PowerPoint Proven attention to detail and accuracy in your work Ability to multi-task - after all, you are assisting the CE with various requirements so you need to be on top of your game Understanding of protocols and administrative practices to support at an executive level Friendly with professional and polished communication skills both written and verbal About MCEC offerings We offer a range of employee benefits and the opportunity to work in a world-class venue - and were a globally recognised Employer of Choice You will have access to professional development opportunities and work with our proactive and engaged leadership team. You™ll be part of a diverse, inclusive and collaborative culture that takes extraordinary ideas and brings them to life. We believe the easiest way to let someone drive their own career is to support their talent. We are an equal opportunity employer we pride ourselves on providing an inclusive workplace that empowers its people. We encourage applicants of all ages, gender and background to apply. To apply, please ensure you include a cover letter and CV. Applications will be assessed as they come in and suitable candidates contacted so don™t hesitate to apply. Applications must be submitted online. Email applications will not be considered. A PD has been attached for review and to find out more contact the Talent Acquisition team at Working at MCEC, each day brings something different. Throughout your journey with us well provide you with professional development opportunities and a range of benefits including discounted meals and parking. Were proud that our employees believe the most special part of the MCEC workplace is our inclusive culture, where every opinion is valued. Join us to challenge your thoughts, embrace the opportunity to drive your career and to be part of something extraordinary.

    location Melbourne VIC 3000, Australia


  • Executive Assistant to Chairman

    The Group is a Construction Development Group and seeks a highly motivated Executive Assistant for the Chairman. The Chairman heads up a significant Construction Development Group with offices throughout the Eastern Seaboard of Australia. This Group is fast paced and energetic it is uniquely aligned to the demands of economic growth in key development centres. It has a client base including high-end equity funds managers and requires a level of professionalism and skill from the candidate to match this profile. The Group is innovative and provides an extraordinary platform for the right person who wants to be part of a fast-paced growing enterprise. For the right applicant this role will be highly rewarding with generous salary to match based on experience. Responsibilities Must be able to work closely with the Chairman and Senior Leadership Team through regular correspondence, arrange meetings and prepare briefing materials for the Chairman Correspondence and prioritising emails for the Chairman To provide administrative support to the Chairman and assist with implementing policies and procedures To coordinate, attend and take minutes Manage stakeholder interactions and key contacts in a professional manner Provide administrative support including diary management planning events organising travel and preparing travel itineraries Manage expenses, email and other communication to ensure information flow is handled effectively. Must be able to conduct research as directed by the Chairman Contribute proactively and effectively to the success of the executive team by providing assistance and back up support as required Screen and direct phone calls and distribute correspondence Your skills Must have 2 years proven history as an Executive Assistant to Senior Executive Management “ Managing Director, Chairman or CEO. Proficiency in Microsoft Office - Advanced level of Excel, Microsoft, Outlook, Power Point and Dropbox Typing speed of at least 80 wpm as typing is a critical skill for this position, Must be able to multitask and prioritise with a œCan Do Attitude Must be able to work well under pressure to meet company deadlines High attention to detail is essential Experience with Aconex and Procore Preferred but not essential Construction Industry experience desirable or equivalent. If you are looking for a 9am to 5pm role this is not the job for you. Only successful applicants will be contacted. Please apply through Seek The application form will include these questions How many years experience do you have as an executive assistant? Whats your expected annual base salary? Which of the following Microsoft Office products are you experienced with? How much notice are you required to give your current employer? How many years experience do you have as a personal assistant?

    location Melbourne VIC 3000, Australia


  • EA to Director Shared Services

    EA to Director Shared Services Close to public transport EA to the Director Highly regarded Not for Profit Organisation The Organisation A highly regarded Not for Profit Organisation rich in history,driving change to ensure that we have a compassionate and fair society where everyone has a sense of belonging. Committed to the goal of an Australia free of poverty with innovative programs, research and campaigns and being key influences to business, government and the wider community to take action on issues affecting the most disadvantaged people of our communities. The role The Director of Shared Services requires a high achieving EA with outstanding Stakeholder Management skills and experience to support her in this busy role. As a true right arm to the Director and integral to the smooth running of this busy executives day-to-day activity. As a trusted partner you will provide high-level support in all aspects of administration, diary management, document preparation, meeting coordination, stakeholder management, special projects as well as hold managerial responsibility for the smooth running of their busy Reception area (2) Key skills and experience A minimum of 5 years experience within a similar role Proficient with MS Suite Project experience would be highly regarded Leadership experience would be highly regarded Current Working with Children Check (or willingness to obtain one) and willingness to complete a Police Check Key attributes and competencies Solutions focused - every problem has a solutions attitude Highly professional in approach Positive attitude - always willing to go the extra mile with a smile Results focused - follow through and intuitive Contributing positively to he overall culture of the Organisation Proactive - able to multi-task, Role model - confident in yourself and experience Leadership qualities - build rapport, trusted Values alignment to the organisation is important to the success of this role In return Salary commensurate with experience Salary sacrifice Opportunity to work with an innovative, invested in her people and both encourages and empowers her team To apply on-line, please click on the appropriate link. Mirleen Chinnery 0396827044 mirleenrusherrogers.com.au

    location Melbourne VIC 3000, Australia


  • Executive Assistant to General Manager Commercial

    Executive Assistant to General Manager Commercial ABOUT US As an organisation, the AFL works tirelessly in all states and at all levels to enhance and grow the game “ from grassroots to elite. Together, we put on the game, deliver important events, communicate with our fans, run community programs, develop coaches and umpires, and collaborate with partners, delight members, support clubs and so much more. While our roles may vary we are all united by a common goal, to leave the game in an even more extraordinary place. ABOUT THE ROLE An exciting, fast paced role responsible for providing high quality executive support and administrative assistance to the General Manager of Commercial and the associated teams. Please note, employment in this position is subject to a satisfactory criminal history record check. A DAY IN THE LIFE OF Support General Manager in an administrative capacity, including diary, travel arrangements email management, and organisation of meetings Preparing Executive papers and presentations Manage routine payment and reconciliation of incoming invoices, expenses and credit card statements Preparing distributing agendas, taking distributing actions for Leadership meetings Coordinate team meetings and functions OUR IDEAL TEAM MEMBER Previous high level experience supporting a senior executive Loves being part of a highly collaborative, hard-working, fast paced and fun team Extremely resilient and loves a challenge Excellent time management skills and proactively shows initiative Awareness and ability to handle highly sensitive information with confidentiality Ability to take on true executive assistant-style challenges and tasks Quick thinker and ability to problem solve and influence Exceptional computer skills, especially advanced Microsoft Office skills Proven ability to deal with multiple stakeholders (internal and external) OUR CULTURE httpwww.afl.com.aucareersexperience-extraordinary THE PERKS We believe in a Healthy Mind, Healthy Body and Healthy Workplace and our staff have access to an extensive Health and Wellbeing program My Development “ all employees have access to the AFL™s My development program which consists of on the job training, coaching and mentoring and formal learning. AFL Staff Footy Memberships “ easy access to the game, staff can share these with family and friends My Benefits “ staff have access to over 350 discounts with some of the biggest retailers and the AFL™s Corporate Partners Play Your Way “ A flexible approach to your working life Applications Close 19 May 2019

    location Melbourne VIC 3000, Australia


  • Executive Assistant

    Advanced Buildings are an established insurance building and restoration business based in Victoria, New South Wales and Queensland. We specialise in insurance repairs and strata work involving large and technical projects. We also manage some domestic insurance related repairs. We have long established relationships with Australias major insurance companies and Loss Adjusters. We have a fantastic team culture and invest in our staff. Due to our strong continued growth, we have an exciting opportunity for an additional member to join our team assisting the General Manager with a variety of duties Advanced Buildings are an equal opportunity employer. Key responsibilities Provide General Administration duties for the General Manager as requested including some Dictaphone typing Managing the collection of debtors Manage incoming calls that overflow from reception Manage inbound e-mail respond as required Work with the General Manager to ensure billing processes are correctly adhered too Complete job notesupdates as required Record Monitor KPI™s for all staff as instructed by the General Manager Prepare Reports and monitor performance as requested “ Business Activity report sent to Management weekly Operate and maintain office machinery, including copiers, fax machines and printers The applicant must Excellent communication, organisation, scheduling and time management skills Previous experience with Executive Assistant role Previous debt collection experience is essential Ability to maintain confidentiality Ability to Dictaphone type in a professional and timely manner Excellent ˜people™ skills Attention to detail Must be able to problem solve, be an analytical and strategic thinker and be a great communicator A professional appearance and good phone manner Competent PC skills including Excel, Word and Email A can do™ energetic attitude and action-oriented approach A team focus and thrive in a team environment Desirable Attributes Previous experience in the insurance building industry would be highly regarded. If you think youve got what it takes to join our team and meet our commitment to service quality, then we would really like to hear from you. The role is only open to those eligible to work in Australia. The application form will include these questions Which of the following statements best describes your right to work in Australia?

    location Melbourne VIC 3000, Australia


  • EA to Director Shared Services

    EA to Director Shared Services Close to public transport EA to the Director Highly regarded Not for Profit Organisation This newly scoped EA role will be both exciting and rewarding in equal measure. As a true right arm to the Director you will be integral to the smooth running of this busy executives day-to-day activity. As a trusted partner you will provide high-level support in all aspects of administration, diary management, document preparation, meeting coordination, stakeholder management, special projects as well as hold managerial responsibility for the smooth running of their busy Reception area. We are looking for a solutions and outcomes focused professional whose motto is to just get it done. This professional will be familiar with the importance of not only contributing positively to the overall culture of the shared services division but also represent this Executives office with a positive, can-do and engaging manner. Attitude and experience will be the key attributes for this persons success as will the ability to resolve problems and go the extra mile. Salary is commensurate with experience and will include access to salary packaging. Values alignment will be an important consideration and the successful applicant will need to complete a WWC and Police check. To apply online, please click on the appropriate link. Mirleen Chinnery 0396827044 mirleenrusherrogers.com.au

    location Melbourne VIC 3000, Australia


  • Office Coordinator/Senior Legal Secretary

    Office CoordinatorSenior Legal Secretary The firm TurksLegal is an award-winning, specialist commercial law firm with 32 partners and over 160 staff across our Sydney, Melbourne and Brisbane office. We operate across all jurisdictions in Australia. About the role We are seeking a senior legal secretary with experience in defendant insurance litigation to join our team. The role will include a mix of secretarial and office coordinator duties including daily management of staff, building maintenance and security, arranging events, and daily office administration. The key secretarial responsibilities for this role are as follows preparation of correspondence and court documents liaising with clients and colleagues ensuring compliance with court timetables meeting clients requirements document collation brief preparation monthly billing client reporting diary management The key office coordinator responsibilities for this role are as follows new starter inductions and training on programs arranging building access and security passes for employees coordination of emergency and evacuation procedures organising and coordinating maintenance, repairs and service calls for office equipment assisting with office events assisting with the office accounting system other duties as directed by the Office Manager and Managing Partner About you To be considered for this role, you will have at least 5 years of secretarial experience, excellent spelling and grammar, including legal terminology as well as strong attention to detail. You will enjoy working in a team environment and have a positive, can-do attitude. Why work for us You will enjoy working in a collaborative, open and welcoming team environment where hard work is rewarded. TurksLegal offers a number of training and development opportunities for its staff, numerous staff discounts and benefits. We foster an inclusive work environment and we are an equal opportunity employer. To apply online please click the Apply button below. For a confidential discussion about this role please contact Nicole Gazzoli on (02)8257 5705 Insurance Financial Services Commercial Disputes Transactions Employers Liability Banking The application form will include these questions Which of the following statements best describes your right to work in Australia?

    location Melbourne VIC 3000, Australia


  • Executive Assistant, Commercial & Operations

    Executive Assistant, Commercial Operations Situated at the very heart of Melbourne in Federation Square, ACMI explores the rapid evolution and astonishing creativity of the moving image with a vibrant, multilayered program of exhibitions, screenings, installations and commissions, festivals, and public, industry education programs. ACMI is the most successful museum of its kind in the world. It plays a vital part in establishing Melbourne as a global cultural destination. In 201718, ACMI attracted 1.55 million visitors to its Federation Square site, and 454,200 visitors to its national and international exhibition touring program. As we rapidly evolve towards a knowledge economy, ACMI presents its stories and objects in unique ways, spanning the conventions of traditional museums and reflecting the innovation and evolution of the moving image in our fast-moving world. We are embarking on a visionary 40m redevelopment that will transform the institution, overhauling our permanent exhibition, dramatically improving the visitor experience, integrating cutting-edge technology and expanding our education programs. ACMIs Fed Square site is planned to close for the redevelopment from May 2019. Our Deputy CEO is looking for an experienced Executive Assistant to support him and his broader Commercial Operations Group. This role is responsible for managing a busy executive and his schedule, coordinating government reporting and various committees and meetings. The role will also supervise our corporate Receptionist. This is an opportunity for you to work as part of a cross disciplinary team and utilise your extensive experience in executive level administrative and operational support functions to support the Commercial Operations Group. You will bring a depth and breadth of administrative experience, specifically at the executive level with the ability to exercise sound judgement across a range of matters and to prioritise conflicting deliverables whilst working autonomously. Your collaborative approach to managing stakeholders will enable you to coordinate outcomes across all areas of the organisation and your high level of computer proficiency will pull it all together. Your knack for identifying improvements to systems and processes will make you an invaluable member of the team. This Grade 3 role is available until December 2019 with a commencing salary of 67,866 plus super, with the possibility of an extension. To apply, follow the online application process. Applications should provide a 500 word response and a brief resume, demonstrating their ability to meet the requirements of the role outlined within the position description. Applications close 19 May 1159PM Please note interviews will be held week commencing 27 May 2019. For further information on this role, please refer to the position description listed on the employment section of our website www.acmi.net.au. ACMI is a child safe workplace and actively promotes the safety, wellbeing and inclusion of all children from all backgrounds. ACMI is an equal opportunity employer, committed to building an inclusive workplace that supports diverse thinking and innovation. ACMI encourages applications from First Nations People, people of culturally diverse backgrounds, people with disabilities, and people from the LGBTIQA+ community. If you need assistance or an accommodation due to a disability, please contact us at recruitmentacmi.net.au or 03 8663 2200

    location Melbourne VIC 3000, Australia


  • Executive Assistant

    Sentient is a successful and growing SME developing a range of leading-edge software products for customers worldwide. The company is based in Port Melbourne with a subsidiary operation in Virginia, USA. We are seeking a talented Executive Assistant to support our Managing Director, and leadership team. The role fits within a dynamic small business at the cutting edge of technical innovation, so the candidate must be enthused by a challenging and varied role whose hours can be flexible to support the activities of the key stakeholders to whom this role reports. Responsibilities will include Supporting the Managing Director and leadership team with diary management, travel planning, expense management and ad-hoc administrative duties as required Managing business leadership and advisory board meetings Managing company internal communications sessions and events Managing office administration, facilities, purchasing and suppliers Suitable candidate criteria include Significant experience providing highly effective executive support in a busy business environment Experience dealing with C-level personnel Strong interpersonal skills with the ability to work well in a team environment Flexibility, initiative and ability to manage competing priorities and deadlines with a strong sense of urgency and excellent follow through skills Outstanding attention to detail and organisational skills Advanced proficiency in Microsoft Office Suite. This is a part-time role for 24 hours per week offering flexible working arrangements, an excellent working environment and company culture. Salary will be commensurate with experience.

    location Melbourne VIC 3000, Australia


  • Executive Assistant

    Executive Assistant Main purpose of the Job Support our Managing Director, senior management when needed, to create an optimised organisation and business agenda including all related activities, for Tetra Pak Oceania (Australia New Zealand) You will collaborate with a broad spectrum of stakeholders including Senior Business Leaders. You will operate in a matrix organizational structure that crosses functions, geographies cultures. The environment is dynamic and fast-paced. Your collaborative approach will be your foundation for you to succeed in this role If you are energized by diversity, and embrace the challenges associated with operating in a matrix structure we™d love to hear from you Key Responsibilities 1. Manage unit™s administrative tasks at senior management level 2. Plan, organise, coordinate and support execution of management meetings, organisational meetings, events, and similar activities 3. Lead business administration projects 4. Perform general office support 5. Travel planning and management 6. Manage delegation of Responsibility Key Personal Attributes - Positive energy a ˜can do™ attitude when taking on day to day challenges - The confidence to contribute positively to our company culture - Enjoys engaging with multiple stakeholders - Embraces diversity - The ability to collaborate with colleagues at all levels Critical Experience 3-5 years of experience from similar role Minimum Education Diploma in Administration or equivalent Residency Status Permanent Residencyworking Visa or AustralianNZ citizenship is mandatory for the role We commit to making food safe and available everywhere Tetra Pak is an equal opportunity employer The application form will include these questions Which of the following statements best describes your right to work in Australia?

    location Melbourne VIC 3000, Australia


  • Office Manager / Executive Assistant to CEO

    Office Manager Executive Assistant to CEO Combined Office Manager EA to CEO role in convenient Melbourne CBD location Experience in the Community Services, Disability Services or related sector highly regarded High level administrative experience required SF People works closely with clients in various industries to assist with their recruitment, staffing and workforce development needs. Right now at SF People, we are working with clients in the Employment Services, Community Services and Disability Services sectors on current recruitment activities. On this occasion, we are seeking suitable candidates for the role of Office Manager Executive Assistant to CEO for a not-for-profit organisation that has a focus in the disability services sector. The role will be based in their head office in the Melbourne CBD. This is a key internal role for the organisation being the first point of contact for all external inquiries and stakeholders. This role is responsible for overseeing all areas of CEO support, internal staff and office management and support, management of membership services and event management. Current priorities in the role include Coordination of CEO diary management and travel arrangements Acting as liaison between CEO, the Board and all stakeholders Being a positive first point of contact for all and handling customer and client inquiries Management of membership services including membership inquiries, registrations and renewals Event management including annual conference and leadership meetings Prioritising workload and working towards multiple deadlines Ability to work autonomously within a team environment As a not-for-profit organisation, you will work alongside people with a real passion for improving the lives of those they work to assist as well as a suitable skill set it will be important that your values align with the organisation and the work they aim to achieve with their stakeholders and in the broader community. This role is being considered on an initial 3 month contract with possibility of extension to a permanent role. There is an option to consider part time hours for this role, please inquire for further information if this is of interest to you. To apply, submit your application via SEEK. For further details, please call Sally on 0417 350 619 or get in touch at sallysfpeople.com.au. SF People w www.sfpeople.com.au m 0417 350 619 e sallysfpeople.com.au The application form will include these questions Which of the following statements best describes your right to work in Australia? Whats your expected annual base salary? Do you have experience in an administration role?

    location Melbourne VIC 3000, Australia


  • Executive Assistant (12 Month Maternity Leave Cover)

    Executive Assistant (12 Month Maternity Leave Cover) Leading Mid-Market Professional Services Firm Supportive Flexible Workplace Culture New Modern Office in Melbourne CBD About BDO BDO is the largest mid-market professional service provider globally, and growing At BDO, flexibility, collaboration care are integral components of our culture. The exceptional service we continually deliver is a result of an empowering workplace we provide our people. Current Opportunity The role of the Executive Assistant is to work closely with the PIC and two other Corporate Finance partners to provide effective and efficient administrative support to the Corporate Finance team. Duties Responsibilities Coordinate and manage the diary of Partners. Screen and action all related correspondence. Assist Partners and Managers with meeting preparation. Assist Partners and Managers by following up on action items after meetings. Assist with all client related matters (including- but not limited to, report, proposal and presentation preparation, monthly billings, independence conflict checks and ASIC searches) Coordinate and manage travel arrangements on behalf of the team. Marketing support “ maintaining pipeline, tagging clients, maintaining client lists, bulk mail outs. Maintenance of CRM database for Corporate Finance team, including reporting and liaising with PartnersStaff to obtain necessary information. Input timesheets and manage expense claims for Partners. Maintaining office systems, including data management and filing of all client correspondence. Reporting - WIP, productivity, debtors, as required. Arrange meetings, including booking rooms, catering, televideo conference facilities. Meet and greet clients, as required. Organisation of both internal and client events. Project work, as required. General administration duties including reception cover, as required. Experience Skills Required 3-5 years EA experience within a professional services environment. Advanced knowledge of Microsoft Office suite. Knowledge of APS, PIQ and Promaster, Virtual Cabinet favorable. Is able to make decisions at the appropriate level, and uses judgement to address issues. Is able to manage work autonomously to the relevant level, and is proactive in seeking out answers or further advice where required. Adopts a professional and confidential approach. Has a strong client service ethic and goes the ˜extra mile™ to commit to excellence, sets and achieves high standards. Is able to prepare own work plan and prioritise effectively, prioritising the important as well as the urgent. Is able to identify high priority problems or issues, and demonstrates a sense of urgency in addressing them. Creates rapport to build constructive relationships in both formal and informal contexts. Adapts to changing workloads, deadlines and developments and maintains composure helping others to do the same. Communicates clearly, concisely and accurately in all verbal and written communications, using appropriate business language. Establishes rapport with colleagues, internal and external contacts to achieve an outcome. What We Offer In addition to an industry competitive salary package, BDO will also offer you a culture that emphasises career growth, professional development, collaborative culture, workplace flexibility and global opportunities. To submit your application please click Apply Now Recruitment Agencies - thank you for thinking of us, however we do endeavour to fill our opportunities through direct channels wherever possible. If we find that we do need agency assistance, we™ll be in touch. Distinctively different - its how we see you AUDIT TAX ADVISORY www.bdo.com.aucareers

    location Melbourne VIC 3000, Australia


  • Personal Assistant to Director/ Administration Assistant

    About the business We are a successful and highly efficient Joinery company that designs and manufactures custom windows and doors to architects, builders, home owners and contractors. The successful applicant will be working in a freshly renovated office and showroom with a positive, bright atmosphere. Weve experiences a rapid growth period over the past 12 months and are looking for a another TCB (Taking Care of Business) person within our team. About the role As Personal Assistant, the successful applicant will work alongside and be trained by the Managing Director to Liaise with potential and existing clients. View quote requests and architectural drawings. Administer detailed and accurate quotations to meet customer requirements. Assist in increasing turnover and bring new customers in the door. You will be trained to assist in the design process of our custom windows and doors, and revisere submit quotations where necessary. Benefits and perks Our team culture has a positive can do mindset that brings our clients ideas to life. Rewards and benefits will be reflective of your attitude, willingness to learn, and improve our processes to promote efficiency within this already great company. Skills and experience The successful candidate will possess the following attributesqualifications Excellent people skills. Excellent verbal and written communication skills. Excellent computer skills efficiency in common Microsoft programs. Ability to read architectural and engineering drawings. A keen eye for detail. High organisational skills. Knowledge of estimating andor CAD programs is highly regarded but not essential. The application form will include these questions How many years experience do you have as a personal assistant? Whats your expected annual base salary? Which of the following Microsoft Office products are you experienced with? Do you have a current Australian drivers licence? Do you have experience in an administration role?

    location Melbourne VIC 3000, Australia


  • STUDIO ASSISTANT / PERSONAL ASSISTANT

    This position is for a highly motivated Studio Assistant Personal Assistant to support the two Directors of the business and also ensure the smooth running of...

    location Melbourne VIC 3000, Australia


  • Executive Assistant - People & Culture (Casual)

    Executive Assistant - People Culture (Casual) Monash College is the preferred pathway to Monash University for international students. For over 20 years we have been leaders in our field, preparing the next generation of global professionals to succeed at university and in their careers. Fully owned by Monash University, Australia™s largest university, we offer foundation programs and English language courses, diplomas, study abroad, professional experience programs, and more. For further information about Monash College, visit www.monashcollege.edu.au. About Us Monash College is the preferred pathway to Monash University for international students. We are leaders in pre-university education. For over 20 years we have prepared the next generation of global professionals, equipping them to capably succeed at university and in their careers. Monash College in Australia is owned by Monash University, Australias largest international university. Playing a key role in the delivery of the Universitys global engagement, we provide a range of services that align with the high-quality standards of the University. People Culture At Monash College people are central to our business. Our People Culture team supports our College by developing workplace culture, composition and capability. Delivering talent acquisition, human resources, workplace relations, occupational health safety, and capability and change programs to further our vision of student-centred growth. About the role This unique, fast paced position provides executive-level administrative, and office management support to the Executive Director, People Culture and coordination across the broader People Culture Division. As an executive assistant, the highest levels of professionalism and discretion are expected. The role will offer an experienced Executive Assistant a diverse range of activities in a friendly but challenging, fast paced environment. We can guarentee that no day will be the same Required qualifications skills Senior executive assistant experience, ideally in a large, multi-divisional organisation Human resources or education sector experience (highly regarded) Demonstrated ability to exercise excellent judgement in a business context, independently prioritise competing demands and meet strict deadlines Well-developed verbal and written communication skills, with experience in drafting correspondence and memoranda from brief notes or instructions Executive-level meeting coordination and document preparation, including the ability to accurately take minutes Demonstrated ability to exercise discretion and sound judgement when handling sensitive or strictly confidential matters. Other information Labour Day, Queen™s Birthday and Melbourne Cup day are normal working days, without penalty payments for time worked. Five days leave (accrued at 1…” per public holiday worked) will be granted in lieu, to be usually taken on the days falling between Christmas Day and New Year™s Day Applicants must be eligible to work in Australia. Salary Casual, General Staff Level 4. Contract 3 months with potential to extend, commencing ASAP Location Collins Street City Enquiries Julie Coleman, Executive Director People and Culture on 9905 0901 or 0412 191 763 Apply online Submit your application via the Monash College Careers site, including CV and Cover letter, Applications Close 15 May 2019 Monash College Pty Ltd is an Equal Opportunity Employer

    location Melbourne VIC 3000, Australia


  • Personal Assistant

    Where your good energy meets ours Personal Assistant Company description Origin is an Australian listed public energy company with headquarters in Sydney. It is an Australian Stock Exchange publicly listed company. Job description Enjoy variety in your workday in this integral support role Permanent role Melbourne CBD location ORIGIN “ GOOD ENERGY Origin has a rich heritage in energy exploration, production, power generation and retailing. Today, were a leading provider of energy to homes and businesses throughout Australia. The Role Origins LPG business is a major distributor of liquefied petroleum gas (LPG) and a market leader in providing gas services to residential, commercial, industrial, rural and automotive markets in Australia and Asia Pacific. This is a unique opportunity for an experienced Personal Assistant to our LPG business, providing accurate and timely business support to the General Manager LPG, the LPG Lead Team and across the business. To achieve this, the Personal Assistant to the General Manager LPG is primarily responsible for the analytical and administration support of the General Manager, the LPG Lead Team, plus the coordination and execution of projects initiatives across the business. Responsibilities of this role will include (but not be limited to) Diary management of General Manager and overall coordination of LPG Lead Team calendars to align with key internal and external stakeholders Maintain confidential information Provide recruitment and on-boarding support to new employees into the business Manage all elements of the General Manager™s domestic and international travel, including commitment scheduling, expense managementreconciliation and travel preparation Establish and maintain internal and external networks and build successful relationships across Origin Coordinate conference events in line with General Managerbusiness requirements, timeline budget Organise onoff site meetings events including Lead Team and business wide monthlyquarterly meetings Coordinate business updates ensuring communication and distribution to key stakeholders Monitor business reports including compliance training, travel, accomodation managing cascade of reports to line managers Proactively administer and coordinate Lead Team site visits and engagement with regionally based teams Is this you? To succeed in this role, you will possess exceptional organisational, planning, co-ordination, attention to detail, and time management skills, which will enable you to manage competing demands and complete large and small tasks to an equal degree of effectiveness. You will be a proactive self-starter with the ability to work autonomously and possess excellent communication and interpersonal skills (both verbal and written) which you will combine with a high degree of tact and diplomacy and a respect for confidentiality. In addition, you will also possess the following skills and experience Extensive administrationPA experience within a large corporation High level of computer literacy including all the Microsoft suite programs High level of Customer Orientation Cert IVDiploma in Business Administration (desirable) Understand business drivers and key areas of influence Our purpose drives everything. If you connect with Getting energy right for our customers, community and planet this role is for you. Requisition ID 71794 Origin recognises Aboriginal and Torres Strait Islander Peoples as the Traditional Custodians of country throughout Australia, and we pay our respects to Elders past, present and future. httpswww.originenergy.com.auaboutcareers.

    location Melbourne VIC 3000, Australia


  • Personal Assistant to Head of Buckley House

    Personal Assistant to Head of Buckley House Ivanhoe Grammar School is a coeducational independent school providing opportunities to grow through a diverse and exciting range of academic and co-curricular programs from Early Learning Centre to Year 12. A central philosophy of the School is to develop young women and men of character and this philosophy extends beyond the classroom learning is an important aspect of life and we honour this not only as educators but also as an organisation. We are looking for an enthusiastic, proactive and experienced Personal Assistant to the Head of Buckley House. Buckley House is located in the grounds of our leafy Ivanhoe campus and caters for students from ELC through to Year 6. Buckley House offers an inquiry-based learning program and combines academic pursuits with co-curricular challenges. The successful applicant will work closely with the Head of Buckley House. This role will be well suited to a vibrant, motivated and reliable person with exceptional organisational skills and a friendly, caring and engaging manner. This role is responsible for providing secretarial and administrative support principally to the Head of Buckley House and also to the wider staff of Buckley House. The role supports the general administration and operation of Buckley House, including liaising with teaching staff, administration staff, parents and students. Skills Qualifications Current Level 2 First Aid Certificate (or be willing to undertake this level of training) Anaphylaxis Management Training “ ASCIA eLearning VIC or 22300VIC or 10710NAT (or be willing to undertake this level of training) Advanced skills in Microsoft Word, PowerPoint, Outlook, Excel, including create Merge documentation, labels etc Applications Please refer to the School™s website for the application process. Only applications using the online application form will be accepted. Applications will close when a successful candidate has been appointed. Interviews will take place during this process. Buckley House Plenty Campus The Ridgeway Campus University Campus (03) 9490 1877 www.ivanhoe.com.au

    location Melbourne VIC 3000, Australia


  • Personal Assistant to Head of Buckley House

    Current Level 2 First Aid Certificate (or be willing to undertake this level of training). Administration and operation of Buckley House, including liaising...

    location Mernda VIC 3754, Australia


  • Corporate Services Executive

    Applicants need to provide a cover letter and CV with 2 current references. Your current line report will be expected to be contactable for a reference. Accountancy qualifications are essential....

    location Melbourne VIC 3000, Australia


  • Personal Assistant

    Personal Assistant A role at Pitcher Partners is more than a job. It™s a calling an opportunity to grow flexibility to enjoy your personal commitments and recognition in a supportive community. Pitcher Partners™ aspires to be the leading accounting, audit and advisory firm to middle market businesses. Our people are what makes us successful, so we provide an environment that enables you to perform at your best. Here, you™ll be encouraged to carve out a role that works for you and be rewarded for your contribution to shared successes. Your new role The Tax Consulting group are 90 people strong and managed by 11 partners. You will support two partners and their teams and provide first class business support as well as develop trusting working relationships inernally and with our clients. This role requires Extensive diary management and associated meeting planning Support with proposals, reports and presentations Manage phone calls Billing and timesheet management Building effective relationships with clients, partners and staff Working collaboratively across all divisions Assisting teams with administration work as required Expense management Managing personal affairs Managing priorities, to do lists, outstanding matters etc What you bring As an experienced Personal Assistant, you demonstrate high levels of assertiveness with the ability to effectively manage stakeholder expectations. A naturally organised professional, you are adept at building strong relationships in a fluid and fast paced environment. Managing prioritising multiple tasks is second nature and you execute these with ease and a smile System savvy, you use Word, PowerPoint and Excel with confidence. You are pro-active, outcome focussed and take pride in delivering superior administrative support to a varied team of professionals. As such, you have a strong sense of teamwork and exceptional communication skills. Why we™re the right fit for you Pitcher Partners™ client base includes well-known international brands, family run businesses, government bodies and not-for-profit organisations, across a range of industries. You will contribute to a team that drives value, results and innovation across the firm, and benefit from regular professional development opportunity to provide expertise to client-facing colleagues to allow them to better support clients and a supportive social environment and community projects. Our people are inspired by diversity. If you embrace different ideas, welcome creativity, and are open to new ways of seeing business problems, you will discover a welcoming team who supports your career progression. Apply now and make your career personal, at Pitcher Partners Adelaide Brisbane Melbourne Newcastle Perth Sydney Liability limited by a scheme approved under Professional Legislation. Pitcher Partners is an association of independent firms.

    location Melbourne VIC 3000, Australia


  • Executive Assistant

    We have an opportunity for a talented generalist to support our Founder, Greg Nathan, business psychologist, and award winning author and speaker. You need to someone who genuinely wants to make a difference in the world, values the work we do, and likes the idea of working as part of a team and independently from home. This is not your normal job and we are not your normal business. We provide a variety of interesting products and services to our clients. Which means we need a quick thinking, proactive, high calibre person to join our team, who is prepared to work hard to keep up with Gregs busy workload and help him stay organised and on top of things. A little about us¦Were proud to say we have a reputation as being the best in the world in our niche, which is helping franchisors and franchisees create profitable partnerships. Weve been in business for 30 years and have a genuinely made a positive impact globally. We publish books and articles, conduct events, facilitate workshops and deliver presentations at conferences. We also do original research and have developed a number of online tools for our clients. So there™s heaps of challenge and variety. Now the test. Do these statements definitely describe you? Be honest. I am a happy person who believes work should be fun I want to make a positive difference to the lives of others I love learning and want to grow People who know me well, describe me as straightforward and down-to-earth I relate well with all types of people I have an interest in psychology I have a talent for creating order out of chaos I am often recognised as the go-to person I am a rock - it takes a lot to rattle me I do what it takes to finish what I start I have great writing skills Im known as someone with good judgement I enjoy working with creative people I have always been a quick learner I like being in small teams and hate office politics I love the idea of working from home, and having flexibility in how I organise my time I live within an easy commute of Armadale, and can spend 2 days a week working from Gregs home office I love dogs If you said œDefinitely, yes that™s me to all the above, we™d love to hear from you. Send a 300 - 500 cover letter to Sarah Furlong explaining why this job is made for you (sarahfranchiserelationships.com) and attach your resume. To find out more about Greg and Franchise Relationships Institute (FRI), look us up on LinkedIn and check out our website (www.franchiserelationships.com). The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an executive assistant? Whats your expected annual base salary? How much notice are you required to give your current employer?

    location Melbourne VIC 3000, Australia


  • Executive Assistant to the Managing Director

    Executive Assistant to the Managing Director Support our Managing Director ASX listed essential networks business Modern Collins St office About The Company Service Stream is an ASX listed company who specialise in the end-to-end delivery of services required to roll-out, maintain and operate essential networks throughout Australia. We are at the industry forefront for design, construction and maintenance of new and existing Telecommunications and Utilities networks on behalf of our industry leading clients. About The Role This varied role will provide high level administrative and operational support to our Managing Director, and work closely with our wider executive management team including board members. Based in our Collins Street head office, this full time position is offered on a permanent basis. Key Responsibilities Coordinate management meetings prepare agendas, notices, record attendance and take minutes Maintain the Managing Directors calendar in conjunction with Board and EMT calendars Manage requirements for rooms, catering, teleconferences, facilities and clean up Prepare confidential documents for presentations and discussions Maintain Investor Relations database with up to date contact details Prepare presentations and reports Skills and Experience Previous executive assistance experience for a senior leader, ideally from within an ASX listed company Advanced IT skills - Word, Outlook Calendar, Excel and PowerPoint Meticulous planning and organisation skills Excellent attention to detail Ability to use discretion when dealing with sensitive information Benefits Kudos Reward Recognition Program Modern Collins St office location Ability to purchase additional annual leave How to Apply If this sounds like the role for you, click APPLY to submit your CV and cover letter. JOIN THE TEAM THATS WINNING THE BIG JOBS

    location Melbourne VIC 3000, Australia


  • Executive Assistant to the CEO

    Who We Are Oriental Merchant is an established wholesaler and distributor of authentic Asian food goods in the FMCG industry. We supply major supermarkets and independent grocery stores across Australia, New Zealand and Europe with brands and products familiar throughout the Asia Pacific region. We are proud of what we have achieved in the Asian food category and are looking for a new addition to our team who will be confident assisting our CEO as a Personal Assistant. As an Executive Personal Assistant, you will be responsible for personally assisting our CEO, ideally that is excellent at planning, detail oriented, has analytical forward-thinking skills, has the ability to prioritise, reliable and organised. Your New Role Assisting the CEO with organisational, financial and personal administration. Managing and prioritising the CEO™s schedule in a timely manner. Maintaining positive relationships with Stakeholders, Board of Directors, Clients and internal staffs on behalf of the executive knowing when to be firm and personable. Arranging meetings, conference calls as well as planning travel and hotel arrangements for the CEO. Crafting speeches and writing letters for the CEO when needed. What Youll Need to Succeed Australian working rights Proficient in English Excellent attention to detail, accuracy and quality Have excellent time, organisation and stress management skills The successful applicant will need strong administration and excellent communication skills, both written and verbal. The ideal candidate should have a minimum of 5 years experience working in a similar role and have proven expertise in the management and coordination of people and projects and the provision of professional administrative services. If youre interested in this role, click apply now If this job isnt quite right for you but you are looking for a new position, please email Lani Elliman at lanieoriental.com.au with details of your ideal position, resume, expected annual salary and details of your Australian working rights. We regret that only short-listed candidates will be contacted. The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an executive assistant? Whats your expected annual base salary?

    location Melbourne VIC 3000, Australia


  • Business Coordinator

    Business Coordinator Our Chief Financial Officer is seeking a dynamic Business Coordinator with an enquiring mind and attention to detail, coupled with strong organisational and communications skills. A day in life Reporting to the Chief Financial Officer, you will play a key role in supporting leaders and employees and coordinating activities across the Division. The role will be challenging and rewarding as you build collaborative and effective working relationships with RACV business units and the wider Business Coordinator team. As Business Coordinator, you™ll take on a range of responsibilities including Presentation and Report Preparation Business Support share knowledge proactively identify opportunities to simplify workflows and deliver operational improvements and efficiencies Communication prepare emails, minutes, and correspondence Project Management participate, coordinate and lead specific projects and activities related to the Division and business People Support maintain information and records and support people related activities associated with employees commencing, departing, etc Calendar Management Systems Support Administration Support. We™re offering¦ A competitive salary Discounts on selected RACV products Ongoing training and career development opportunities Flexible work arrangements. We™re looking for¦ An enthusiastic Business Coordinator with a passion for building effective working relationships across the business to support collaboration, building of knowledge, and enhancing operational performance whilst contributing to a vibrant environment by being energetic and engaged in everything you do. To be successful in this role, you will possess Demonstrated admin support experience in a professional environment Exceptional verbal and written communication skills Strong organisational skills Diary and Event Management experience Project Management and Coordination experience Presentation and reports “ creation and formatting skills. A little about us As Victoria™s largest member organisation, we have a powerful organisational vision to improve the lives of Victorians by addressing their needs in the areas of mobility, home and leisure. It™s why we™ve spent more than 100 years creating products and solutions that serve people, not bottom lines. And our Head Office is at the forefront of this innovation. Most recently, we™ve seen the launch of our new mobility app, Arevo, along with the opening of our new RACV Cape Schanck Resort “ a destination shaped by the landscape itself. You can learn more about the RACV at httpswww.racv.com.auabout-racvour-peoplework-at-racv.html. Application process Submit your CV and covering letter via the link below. Please be aware RACV carries out criminal background checks on applicants, in line with current legislation. Email Please click the Apply Now button below.

    location Melbourne VIC 3000, Australia


  • Digital & AdOperations Executive

    Supports the Digital Account Manager in developing and providing input in the construction of process and status documentation of current campaigns....

    location Melbourne VIC 3000, Australia


  • Personal Assistant and Potential business partner

    Yes, this role has some of the traditional executive assistant duties Drivers Licence (Required). Her activities range from on-site management, traveling to...

    location Melbourne VIC 3000, Australia


  • Executive Assistant - Corporate Finance (12 Month Maternity Cover)

    Executive Assistant - Corporate Finance (12 Month Maternity Cover) Leading Mid-Market Professional Services Firm Great Culture and Benefits New Modern Office in Melbourne CBD About BDO BDO is the largest mid-market professional service provider globally, with the depth and breadth of services and expertise to deliver on all of our clients™ needs. At BDO, exceptional client service underpins our belief system and all aspects of service delivery to our clients. Our culture is collaborative and personal, and we recognise that to deliver exceptional service, we must provide an empowering and flexible environment for our people. Current Opportunity The role of the Executive Assistant is to work closely with the PIC and two other Corporate Finance partners to provide effective and efficient administrative support to the Corporate Finance team. This is a 12-month maternity leave contract Duties and Responsibilities Effectively coordinates and manages the diary of Partners. Screening telephone calls, enquiries and requests, and handling them when appropriate. Email management, including drafting emails on behalf of Partners. Reply to correspondence on behalf of team and Partner, and drafting of correspondence. Assist Partners andor Senior Staff with meeting preparation including providing relevant informationdocumentation. Assists Partners with follow up of action items following external and internal meetings. Assist with all client related matters including, but not limited to report, proposal and presentation preparation, monthly billings, independence conflict checks and ASIC searches. Incoming and outgoing mail. Coordinate and manage travel arrangements on behalf of the Corporate Finance team. Marketing support “ maintaining pipeline, tagging clients, maintaining client lists, bulk mail outs. Maintenance of CRM database for Corporate Finance team, including reporting and liaising with PartnersStaff to obtain necessary information. Input timesheets and manage expense claims for Partners. Maintaining office systems, including data management and filing of all client correspondence. Reporting - WIP, productivity, debtors, as required. Arrange meetings, including booking rooms, catering, televideo conference facilities. Meet and greet clients, as required. Organisation of both internal and client events. Project work, as required. General administration duties including reception cover, as required Qualifications, Experience and Skills required 3-5 years EA experience within a professional services environment Advanced knowledge of Microsoft Office suite. Knowledge of APS, PIQ and Promaster, Virtual Cabinet favorable Is able to make decisions at the appropriate level, and uses judgement to address issues. Is able to manage work autonomously to the relevant level, and is proactive in seeking out answers or further advice where required. Adopts a professional and confidential approach. Has a strong client service ethic and goes the ˜extra mile™ to commit to excellence, sets and achieves high standards. Is able to prepare own work plan and prioritise effectively, prioritising the important as well as the urgent. Is able to identify high priority problems or issues, and demonstrates a sense of urgency in addressing them. Creates rapport to build constructive relationships in both formal and informal contexts. Adapts to changing workloads, deadlines and developments and maintains composure helping others to do the same. Communicates clearly, concisely and accurately in all verbal and written communications, using appropriate business language. Establishes rapport with colleagues, internal and external contacts to achieve an outcome. What we can offer you In addition to an industry competitive salary package, BDO offers a culture that emphasises career growth, professional development, collaborative culture, workplace flexibility and global opportunities. To submit your application please click Apply Now Recruitment Agencies - thank you for thinking of us, however we do endeavour to fill our opportunities through direct channels wherever possible. If we find that we do need agency assistance, we™ll be in touch. Distinctively different - its how we see you AUDIT TAX ADVISORY www.bdo.com.aucareers

    location Melbourne VIC 3000, Australia


  • PA to Chief Executive Officer

    Temporary Full Time “ 38 hours per week Band 5 (72,442 - 84,401 + superannuation) Yarra Plenty Regional Library is an innovative, progressive and effective library service and we are currently seeking a experienced and proactive PA to the CEO to join Library Support Services on a full time basis. About the Role YPRL is currently seeking a suitable candidate to perform the duties of the PA to the CEO position in a temporary, full time appointment. This position is located at Library Support Services, South Morang. You will provide high level administrative support to the Chief Executive Officer and Executive Leadership Team, which includes providing professional administrative assistance with YPRL™s record management and policies, preparing correspondence, agendas, minute taking, travel itineraries and producing reports. About You You will be a strong, experienced executivepersonal assistance candidate, with demonstrated experience in the provision of high level administrative support and customer service, coupled with highly developed verbal and written communications skills, excellent accuracy, organisational and problem solving skills. Proficient knowledge of Microsoft Office including advanced Word, is required and Adobe Creative Suite skill is an advantage. You will act as a key point of contact with internal and external stakeholders and will have proven experience dealing with senior level staff and board members. You will review and prepare briefings, correspondence, minutes, agendas, working papers and work with the executive team to ensure actions are followed up and completed. You are a flexible team player with the ability to work with initiative and independently as you actively and proactively support the CEO to achieve outcomes and contribute to YPRL™s goals. Previous demonstrated experience in a similar position is essential, and understanding of the Local Government Sector would also be highly regarded. Application Instructions For the position description and the selection criteria please visit our website httpwww.yprl.vic.gov.aucurrent-postings For further information, please contact Liz Mora, People Culture Coordinator on 9088 3423 or peoplecultureyprl.vic.gov.au. Applications close 5pm Sunday 26 May 2019 Please note that if you do not fully address the selection criteria you may be excluded from interview. Only those selected for an interview may be contacted. YPRL is a child safe and equal opportunity employer. Appointment to this role is subject to the successful candidate providing and maintaining a satisfactory National Police Record Check and Employment Working with Children Check. The application form will include these questions Which of the following statements best describes your right to work in Australia? How much notice are you required to give your current employer?

    location Melbourne VIC 3000, Australia


  • Personal Assistant - Accounting Firm

    We are a well established accounting firm in Burwood, Victoria. The opportunity awaits the right person with the right attitude and willingness to join a great team environment building positive relationships with key clients. This is a full-time position and you will be responsible for Providing support to the Directors and Accountants Client correspondence and managing client relations Preparation of Corporate Secretarial documents Diary, telephone email management Billing timesheet administration and reporting Word processing document preparation including advanced formatting Filing, scanning, photocopying Coordination of meetings including room bookings and catering requirements Answering team™s phones and taking messages as required Travel and accommodation bookings Maintaining client contacts in Practice Management System Liaising with the Australian Taxation Office (ATO) and Australian Securities Investments Commission (ASIC) on client matters Coordination and execution of bulk mail outs To be considered for this role you will have PAAdmin experience in an accounting, legal or financial planning firm (minimum 2 years) Strong computer skills Excellent written and verbal communication and organisational skills Attention to detail is a must Knowledge of Xero Practice Manager and BGL CAS will be a distinct advantage You will need to have an outgoing, mature and positive attitude with the ability to be proactive and display initiative in your work. If you enjoy the challenge of interesting work in a fun and friendly work environment, this role is for you Please submit your application to humanresourceslsapartners.com.au We thank all applicants for their interest. Only those selected for an interview will be contacted further. The application form will include these questions Which of the following statements best describes your right to work in Australia?

    location Melbourne VIC 3000, Australia


  • PA/Sales Support

    PASales Support We are an Australian owned meat export processing facility based in Dandenong South employing over 400 workers. Our product is sold and distributed domestically but with the majority on the export market. The company is seeking an enthusiastic and experienced individual to join our team. Your main responsibility will be providing support to the Managing Director and Sales Manager by assisting to managing daily activity. Duties include Support meeting organisation including scheduling, minute taking and organising catering for domestic and international guests Providing support throughout the sales process General administration task domestic and international travel coordination, preparation of itineraries and appointments. Coordinating and booking of functions Assisting with promotional events Preparing expenses report for senior management Producing documents for meetings and senior management To be successful in the role Excellent time management skills Maintain confidentiality around sensitive information at all times Preferably advanced skills in Microsoft Office applications. Have experience communicating with all levels of staff Experience working working with others High attention to detail and ability to remain focused on the task at hand Ability to follow instructions with accuracy Ability to multi task and adapt to a change of pace and priority at a moment™s notice Excellent typing skills and experience with dictation and transcription A professional and mature approach as well as immaculate presentation A great attitude Only shortlisted applicants will be contacted. Australian Meat Group Pty Ltd ABN 75 168 396 316 342 Hammond Road, Dandenong, 3175, VIC PO Box 530 Altona North 3025, VIC, Australia P +61 3 8329 8500 F + 61 3 9314 3141 W www.amg.com.au

    location Melbourne VIC 3000, Australia


  • Executive Assistant/Administrative Officer

    Domestic Violence Victoria (DV Vic) is the peak body for specialist family violence services for women and children in Victoria. We are an independent, non-government organisation. Our vision is for a world where women and children and other victim-survivors of family violence can live fulfilled lives, free from fear and violence. DV Vic is looking for an experienced Executive AssistantAdministrative Officer to ensure the smooth running of the CEO™s office, to support the Unit Managers and to provide effective administration for the operations of the organisation. Reporting to the Operations Manager, the EAAO will undertake administrative duties focused on maintaining effective administration processes across the organisation and supporting human resources and governance processes. The successful candidate will be values driven and interested in joining our growing team and dynamic organisation. DV Vic offers its employees Above award wages and conditions under its Enterprise Agreement Generous salary packaging options (total of 15,900), and meals and entertainment packaging Shut down leave between Christmas and New Year Access to additional support including Employee Assistance Program and Individual annual Professional Development budget. The Executive AssistantAdministrative Officer will work in collaboration with the whole organisation to Assist the CEO and Unit Managers with workload management and coordinate their diaries Draft and format high level letters and documents Work with the Operations Manager to provide general administrative support focused on the effective day to day running of the organisation Attend meetings, take minutes and prepare agendas Support and assist with HR processes Manage the logistics for meetings and events travel, accommodation, catering and equipment Provide reception duties including answering calls, emails and general enquiries Provide IT support to staff and liaise with external ICT provider to maintain the functionality of equipment Support the Operations Manager in the review and implementation of DV Vic™s Occupational Health and Safety policies, procedures and records Provide general administrative support to DV Vic management and staff as required The successful candidate will have demonstrated experience as an Executive Assistant and a proven track record in operational and business support functions including office administration, a high-level of initiative and sound organisational and time management skills, strong interpersonal and communication skills, and high level proficiency in using current IT platforms including Office 365, WordPress, Mailchimp, Eventbrite, and Adobe suite The position is a fixed term full time position and DV Vic offers flexible working conditions. The application form will include these questions How much notice are you required to give your current employer? Do you have secretarial experience? How many years experience do you have as a personal assistant?

    location Melbourne VIC 3000, Australia


  • Executive Assistant

    Executive Assistant Support the Chief Financial Officer Integral role part of a team which is the engine room of REA Group Located in Richmond, Melbourne We™re REA An Australian start-up success story we™re quietly proud of. From a garage in Melbourne to the global stage is an achievement we™re humbled by. Our idea to put pictures of houses on the internet has blossomed since 1995, and we now have businesses across Australia, Asia, India and North America. Our purpose is to change the way the world experiences property. No matter where you™re at on your property journey, we™re here to help on every step - whether that™s buying, selling, renting or renovating. Some of our brands include realestate.com.au, realcommercial.com.au, spacely.com.au, and Flatmates.com.au. About the role The Executive Assistant sits within the Finance and Business Services and Financial Services Group, headed up by the Chief Financial Officer. The Finance and Business Services and Financial Services Team, or FaBS and Fin Services as we like to call them, is the engine room of REA Group. This is no ordinary EA role. Our Executive Leadership team are dynamic, innovative, agile-minded and know how to have fun, so we™re looking for EAs that can stay ahead of them You™ll be responsible for ensuring your Executive can be more efficient effective in leading their team and achieving their business objectives. You™ll be an operational extraordinaire Including full diary management, complicated travel bookings, meeting preparation to reporting, juggling priorities to negotiating changes, preparing correspondence and project management Anticipating travel needs and keeping your CFO productive when they™re on the go is critical Supporting the CFO and being a member of the FaBS and Fin Services team means that you™ll have the unique responsibility of managing Investor Relations An events, meetings and projects planner - whether it™s internal or external, small or large, long term or short term, domestic or international, there™s always something to be organised. Team meetings are standard but anything else is possible A technology guru Guru might be a stretch, but you™ll need to know how to connect an international video conference with multiple locations, get the Executive™s laptop back up and running when it won™t cooperate, and navigate the expense system, or be prepared to use your exceptional relationship building and influencing skills to get the IT stuff done Communication You™ll be communicating with everyone, verbally and in writing. You™ll know how to be discreet and maintain confidentiality when it comes to handling sensitive information. You will also be a master assessing whether something requires your CFOs time - there is not a lot of it so you need to protect it where you can. This is a tricky one in an organisation like REA where we are not into hierarchy - our CFO is approachable and available to everyone Who we™re looking for Someone with more than a few runs on the board - this is a senior role, so you will have extensive experience in an EA role including liaising across C-suite Executives and their teams, preferably previously supporting a CFO Experience in Investor Relations will be highly regarded Experience in a similar ASX listed company Events and project management experience is also desirable Someone who can look at tricky situations through a solutions-focused lens Someone who works productively in a fast paced and agile environment - gsd (urban dictionary will help on this one) But we don™t just look for someone based on their skills and expertise. It™s our connection, acceptance and genuine care for each other that makes REA a great place to work. That means you also need to be Savvy minded and have the ability to think a little left of field outside the box A strong and creative communicator Friendly, approachable and have good relationship management skills An avid supporter of our fully inclusive culture - we celebrate difference and ensure that everyone belongs The REA experience The physical, mental, emotional and financial health of our people is something we™ll never stop caring about. This is a place to learn and grow. We™re committed to your development - both professionally and personally. Your experience with us is something we take seriously. We offer Onsite health and wellbeing programs, including yoga and meditation classes, and weekly massages (Melbourne only) Because We Care program which includes volunteer leave and community grants, to ensure you have the opportunity to give back to your community Hack Days so you can bring your big ideas to life (Melbourne only) An additional day of leave just for your birthday A flexible working environment meaning we strike the balance of what you need and what works for the business (and yes, our leaders fully understand the flexible working policy) Industry leading, gender-neutral parental leave If you like the sound of us, then we think you should apply today. While we take a look at your application, we encourage you to get to know us a bit more through our various social channels. Does this sound like you?

    location Melbourne VIC 3000, Australia


  • Executive Assistant

    Executive Assistant Support the Chief Financial Officer Integral role part of a team which is the engine room of REA Group Located in Richmond, Melbourne We™re REA An Australian start-up success story we™re quietly proud of. From a garage in Melbourne to the global stage is an achievement we™re humbled by. Our idea to put pictures of houses on the internet has blossomed since 1995, and we now have businesses across Australia, Asia, India and North America. Our purpose is to change the way the world experiences property. No matter where you™re at on your property journey, we™re here to help on every step - whether that™s buying, selling, renting or renovating. Some of our brands include realestate.com.au, realcommercial.com.au, spacely.com.au, and Flatmates.com.au. About the role The Executive Assistant sits within the Finance and Business Services and Financial Services Group, headed up by the Chief Financial Officer. The Finance and Business Services and Financial Services Team, or FaBS and Fin Services as we like to call them, is the engine room of REA Group. This is no ordinary EA role. Our Executive Leadership team are dynamic, innovative, agile-minded and know how to have fun, so we™re looking for EAs that can stay ahead of them You™ll be responsible for ensuring your Executive can be more efficient effective in leading their team and achieving their business objectives. You™ll be an operational extraordinaire Including full diary management, complicated travel bookings, meeting preparation to reporting, juggling priorities to negotiating changes, preparing correspondence and project management Anticipating travel needs and keeping your CFO productive when they™re on the go is critical Supporting the CFO and being a member of the FaBS and Fin Services team means that you™ll have the unique responsibility of managing Investor Relations An events, meetings and projects planner - whether it™s internal or external, small or large, long term or short term, domestic or international, there™s always something to be organised. Team meetings are standard but anything else is possible A technology guru Guru might be a stretch, but you™ll need to know how to connect an international video conference with multiple locations, get the Executive™s laptop back up and running when it won™t cooperate, and navigate the expense system, or be prepared to use your exceptional relationship building and influencing skills to get the IT stuff done Communication You™ll be communicating with everyone, verbally and in writing. You™ll know how to be discreet and maintain confidentiality when it comes to handling sensitive information. You will also be a master assessing whether something requires your CFOs time - there is not a lot of it so you need to protect it where you can. This is a tricky one in an organisation like REA where we are not into hierarchy - our CFO is approachable and available to everyone Who we™re looking for Someone with more than a few runs on the board - this is a senior role, so you will have extensive experience in an EA role including liaising across C-suite Executives and their teams, preferably previously supporting a CFO Experience in Investor Relations will be highly regarded Experience in a similar ASX listed company Events and project management experience is also desirable Someone who can look at tricky situations through a solutions-focused lens Someone who works productively in a fast paced and agile environment - gsd (urban dictionary will help on this one) But we don™t just look for someone based on their skills and expertise. It™s our connection, acceptance and genuine care for each other that makes REA a great place to work. That means you also need to be Savvy minded and have the ability to think a little left of field outside the box A strong and creative communicator Friendly, approachable and have good relationship management skills An avid supporter of our fully inclusive culture - we celebrate difference and ensure that everyone belongs The REA experience The physical, mental, emotional and financial health of our people is something we™ll never stop caring about. This is a place to learn and grow. We™re committed to your development - both professionally and personally. Your experience with us is something we take seriously. We offer Onsite health and wellbeing programs, including yoga and meditation classes, and weekly massages (Melbourne only) Because We Care program which includes volunteer leave and community grants, to ensure you have the opportunity to give back to your community Hack Days so you can bring your big ideas to life (Melbourne only) An additional day of leave just for your birthday A flexible working environment meaning we strike the balance of what you need and what works for the business (and yes, our leaders fully understand the flexible working policy) Industry leading, gender-neutral parental leave If you like the sound of us, then we think you should apply today. While we take a look at your application, we encourage you to get to know us a bit more through our various social channels. Does this sound like you?

    location Melbourne VIC 3000, Australia


  • General Stream HMO Support Officer

    General Stream HMO Support Officer Monash Medical Centre Clayton Full Time Ongoing General Stream HMO Support Officer You will support 200 young Monash Doctors to find joy and meaning in their work and training at Monash Health. You will work in a dynamic and supportive team environment with opportunities for growth and development. You will be empowered to pursue excellence as an employee of the largest health service in Victoria. About Office of the Chief Medical Officer at Monash Health The Office of the Chief Medical Officer oversees systems for medical professional governance at Monash Health. The Chief Medical Officer is accountable for systems for recruitment, appointment, credentialing, performance development, education, training and health and wellbeing of over 2700 Monash Doctors. Our vision is to provide the organisation with an operations ready medical workforce that leads with character, competence and commitment, delivers high performance and finds joy and meaning in their work every day. We do this by relentlessly pursuing excellence in everything that we do and continuously striving to provide our doctors with experiences that meet and exceed their expectations. Monash Health is an impressive organisation of seven public hospitals, 21 community health sites, five aged care facilities, university affiliated international research and tertiary education. We provide healthcare for the entire lifespan from pre-birth to palliative care and all stages in between, and we have recently opened the new 230-bed Monash Children™s Hospital. About the Role Reporting to the Director of Medical Services, the purpose of this role is to be a single point of contact for General Stream HMOs and assist Monash Doctors Workforce and Monash Doctors Education teams to build meaningful and sustainable systems for allocations, roster and leave management, education, training, career progression and wellbeing of General Stream HMOs. In consultation with Director of Medical Services and key clinical stakeholders, assist Monash Doctors Workforce to develop, publish and manage annual General Stream allocation plan incorporating two year job lines. Ensure vocational streaming needs are maximised for each sub-stream within the General allocation plan. Assist MDW Recruitment and Credentialing Team, to set up systems to proactively identify workforce needs and respond accordingly to ensure that timely advertising, candidate management, interviewing and recruitment occur. Assist Monash Doctors Workforce in building systems to manage planned and unplanned leave. Be the single point of contact for General HMOs for Support Director, Monash Doctors Education to build systems for delivering relevant education for different General Streams, and assist Unit Heads in allocation of supervisorsmentors for general stream HMOs In consultation with Director of Medical Services and key clinical stakeholders, assist Monash Doctors Workforce to develop, publish and manage annual General Stream allocation plan incorporating two year job lines. Ensure vocational streaming needs are maximised for each sub-stream within the General allocation plan. Assist MDW Recruitment and Credentialing Team, to set up systems to proactively identify workforce needs and respond accordingly to ensure that timely advertising, candidate management, interviewing and recruitment occur. Assist Monash Doctors Workforce in building systems to manage planned and unplanned leave. Be the single point of contact for General HMOs for Support Director, Monash Doctors Education to build systems for delivering relevant education for different General Streams, and assist Unit Heads in allocation of supervisorsmentors for general stream HMOs About you You have demonstrated experience in managing and rostering junior medical staff You have previous Health Service experience within a similar role You are experienced in statistical and data analysis Ideally you will possess Tertiary qualification in HR, Management, or health discipline What you need As we support a culture of safety and quality through employee immunisation, there must be documentation provided confirming completed immunisation on employment at Monash Health Current and satisfactory Police Check (must also comply with Aged Care Act 1997 Accountability Amendment Principles 2012 if working in Aged Care setting) Current and satisfactory Working With Children Check as per Monash Health ˜Child Safe Policy™ and the Working With Children Act 2005 Monash Health recognises the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity and diversity in the workplace. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles. Preferred candidates will require a clear Police Check and a current Employee Working with Children™s Check prior to any offers of employment being made. As part of our selection process, you may be invited by email to participate in an on-camera video interview. Please note, applications will be accepted via the Monash Health online Mercury System only. Email applications will not be considered. Enquiries Dr Anjali Dhulia Ph 03 9594 2741 Applications Close 27052019 To view the position description or submit your application please click the Apply Now button below. Please click the Apply Now button below.

    location Melbourne VIC 3000, Australia


  • Executive Assistant

    CYCLING AUSTRALIA LIMITED (Cycling Australia) Cycling Australia is the peak body responsible for the sport of cycling in Australia as recognised by the International Cycling Union (UCI), the Australian Government (Sport Australia and Australian Institute of Sport), the Australian Olympic Committee, Commonwealth Games Australia and Paralympics Australia. Cycling Australia is responsible for the management and development of the sport from the national team at the elite level, including Olympic, Paralympic and Commonwealth Games, through to grass roots community level participation. The organisation is structured across the areas of High Performance, Commercial, Participation Membership, Sport, Communications, and Corporate Services including finance administration and information technology. THE ROLE Your role will be to assist the CEO balance and manage his professional responsibilities within the company and provide structure in his day- to- day activities. The person we are looking for will have proven administrative, communication and organisational skills. The role requires a high degree of confidentiality and maturity. Outstanding interpersonal skills are critical to positively relate to other executives and clients. Also required are creative problem-solving skills and an ability to manage up when necessary. The position is based in the Cycling Australia office in Melbourne, however occasional interstate travel may be required. KEY RESPONSIBILITIES Manage personal schedule, calendar, travel arrangements and contacts database Act as the point of contact between the executives and internalexternal clients and other parties Assist the CEO with stakeholder communications, including but not limited to constituent members, UCI, Sport Australia, AOC, CGA and PA Manage all communication, creating and maintaining effective systems for email prioritisation, phone communication and routing correspondence etc Coordinate Board and Member State and Territory meetings, including coordinating and attending the meeting, arranging travel for attendees, compiling papers and drafting minutes and action items Management of CA Chair emails and correspondence Provide secretarial assistance to CA™s Nomination and Remuneration and Ethics Integrity Committees Handle requests and queries appropriately Maintain diary, arrange meetings, appointments and provide reminders Reply to emails on behalf of the CEO Prepare correspondence Produce high quality reports, presentations and briefs - providing effective support in preparation and ideas Develop and carry out an efficient documentation and filing system General filing and support Office Manager for Melbourne office COMPETENCIES AND SELECTION CRITERIA The successful candidate will have Previous experience in a similar executive assistant role or in other key secretarial position assisting at an MDCEO level Full comprehension of office management systems and procedures High proficiency in English Exemplary planning and time management skills demonstrable in previous roles Ability to multitask and prioritize daily workload High level verbal and written communications skills Discretion and confidentiality Advanced IT skills - Microsoft Office Suite Ability to create and develop impressive reports, presentations and briefs in collaboration with the MD High level of professionalism REMUNERATION PACKAGE The remuneration package is reflective of a Not for Profit National Sporting Organization. However, the intangible benefits should not be discounted. TYPE OF EMPLOYMENT This position is a permanent part time role based on four days per week although could be extended to five days for the right applicant. KEY PERFORMANCE INDICATORS To be agreed with the successful candidate within first 90 days. LEAVE ENTITLEMENTS Standard leave entitlements apply. HOW TO APPLY Please send a covering letter and CV to hrcycling.org.au. Applications close on Monday 10 June at 5.00 pm The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an executive assistant? Which of the following Microsoft Office products are you experienced with?

    location Melbourne VIC 3000, Australia


  • Executive Assistant

    CYCLING AUSTRALIA LIMITED (Cycling Australia) Cycling Australia is the peak body responsible for the sport of cycling in Australia as recognised by the International Cycling Union (UCI), the Australian Government (Sport Australia and Australian Institute of Sport), the Australian Olympic Committee, Commonwealth Games Australia and Paralympics Australia. Cycling Australia is responsible for the management and development of the sport from the national team at the elite level, including Olympic, Paralympic and Commonwealth Games, through to grass roots community level participation. The organisation is structured across the areas of High Performance, Commercial, Participation Membership, Sport, Communications, and Corporate Services including finance administration and information technology. THE ROLE Your role will be to assist the CEO balance and manage his professional responsibilities within the company and provide structure in his day- to- day activities. The person we are looking for will have proven administrative, communication and organisational skills. The role requires a high degree of confidentiality and maturity. Outstanding interpersonal skills are critical to positively relate to other executives and clients. Also required are creative problem-solving skills and an ability to manage up when necessary. The position is based in the Cycling Australia office in Melbourne, however occasional interstate travel may be required. KEY RESPONSIBILITIES Manage personal schedule, calendar, travel arrangements and contacts database Act as the point of contact between the executives and internalexternal clients and other parties Assist the CEO with stakeholder communications, including but not limited to constituent members, UCI, Sport Australia, AOC, CGA and PA Manage all communication, creating and maintaining effective systems for email prioritisation, phone communication and routing correspondence etc Coordinate Board and Member State and Territory meetings, including coordinating and attending the meeting, arranging travel for attendees, compiling papers and drafting minutes and action items Management of CA Chair emails and correspondence Provide secretarial assistance to CA™s Nomination and Remuneration and Ethics Integrity Committees Handle requests and queries appropriately Maintain diary, arrange meetings, appointments and provide reminders Reply to emails on behalf of the CEO Prepare correspondence Produce high quality reports, presentations and briefs - providing effective support in preparation and ideas Develop and carry out an efficient documentation and filing system General filing and support Office Manager for Melbourne office COMPETENCIES AND SELECTION CRITERIA The successful candidate will have Previous experience in a similar executive assistant role or in other key secretarial position assisting at an MDCEO level Full comprehension of office management systems and procedures High proficiency in English Exemplary planning and time management skills demonstrable in previous roles Ability to multitask and prioritize daily workload High level verbal and written communications skills Discretion and confidentiality Advanced IT skills - Microsoft Office Suite Ability to create and develop impressive reports, presentations and briefs in collaboration with the MD High level of professionalism REMUNERATION PACKAGE The remuneration package is reflective of a Not for Profit National Sporting Organization. However, the intangible benefits should not be discounted. TYPE OF EMPLOYMENT This position is a permanent part time role based on four days per week although could be extended to five days for the right applicant. KEY PERFORMANCE INDICATORS To be agreed with the successful candidate within first 90 days. LEAVE ENTITLEMENTS Standard leave entitlements apply. HOW TO APPLY Please send a covering letter and CV to hrcycling.org.au. Applications close on Monday 10 June at 5.00 pm The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an executive assistant? Which of the following Microsoft Office products are you experienced with?

    location Melbourne VIC 3000, Australia


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