Admin Staff Jobs In Altona

Now Displaying 59 of 191 Admin Staff Jobs




  • Admin Assistant / Receptionist

    Admin Assistant Receptionist We are seeking an outgoing and personable administration professional to join our team at Stockland Mernda Retirement Village. Working at the forefront of the village on reception, your dedicated approach and team focused attitude will be highly valued as you assist across a wide variety of administrative duties. This is a permanent full-time role, Monday to Friday only “ no weekends. About the role First point of contact for the Village management office, interacting with residents and greeting guests Answering calls, enquiries and emails Assisting residents with requests and general enquiries Coordinating mail and stationery orders Assisting with accounts, invoices and general costs Managing risk and compliance administration, including adherence to work, health and safety procedures Coordinating the village newsletter and other resident activities Mernda Retirement Community is a large developing village with further growth potential and around 400 residents. You will be a mature, calm and personable team player with a passion for delivering excellent customer service to our village residents. As well as this you should have Sound working knowledge of Microsoft Office suite including basic excel experience Prior experience with invoicing and a good financial understanding Excellent communication skills with an ability to build strong relationships Prior reception experience, or experience managing a front desk and phone You will have a friendly disposition and empathy for the elderly What™s in it for you At Stockland we are a community delivering outcomes that benefit the community at large. We work collaboratively and inclusively, building strong working relationships. Our portfolio is diverse and so are the opportunities for professional and career development. We are committed to providing our people with broad experiences to build a successful career. We recognise the importance of flexibility and work life-quality and over 80 of our employees have informal or formal flexible work arrangements. Additionally, Stockland has a strong commitment to achieving the best outcomes through an inclusive and collaborative culture. Our customers come from diverse backgrounds and we want our teams to reflect this. Due to the permanent nature of this role, we can only accept applications from Australian Citizens, Permanent Residents or Open Work Visa holders with more than 12 months validity from their role start date Agencies should note that unsolicited resumes will not be accepted for this position and Stockland will not pay any fees related to resumes that are submitted directly to hiring managers and not through our approved process. Where appropriate, the Careers Stockland Team will work with our preferred panel of agencies to source candidates for roles. Please submit any queries relating to the approved process of submitting candidate resumes or Stockland™s preferred agency panel to careersstockland.com.au Apply today “ Stockland “ its your place. To find out more visit stockland.com.aucareers

    location Melbourne VIC 3000, Australia


  • Administration Coordinator

    Administration Coordinator The Company Crown Worldwide Group (crownworldwide.com) operates from over 265 locations in almost 55 countries, providing global mobility services, transportation of household goods and fine arts, departure and destination services, business information storage, high value warehousing, freight forwarding and third-party logistics. established in 1965, the Crown Worldwide Group is a privately held company with global headquarters in Hong Kong. The Role Reporting to the Senior Mobility Advisor, you will be responsible for working closely with our Corporate Clients to ensure their successful and stress free relocation, either across the road or across the globe. Duties will include Managing client assignments both domestically and internationally (inbound and outbound). Liaising with the client at every step of the relocation process, including the timely management of issues. Ensuring clear lines of communication are kept up with all internal and external stakeholders. Providing relevant problem solving and appropriate solutions as required. Skills and Experience To be considered for this exciting opportunity, you must Be driven, super organised, empathetic and confident. Have excellent communication skills (both written and verbal) and the ability to build rapport. Love to be super busy and multitask. Be able to work well under pressure. Whilst previous experience in a similar role is highly regarded, your confident attitude and ability to demonstrate empathy and commitment to exceptional Customer Service across a culturally diverse customer base will see you secure this role. This is an excellent opportunity for the right person looking to take their career to the next level. Benefits In return for the above, we offer Competitive remuneration commensurate with experience. Extensive training and support. Our Innovative Wellness Program. The opportunity to join an award winning, global organisation that really value employees. We invite you to discover what makes Crown Relocations an Employer of Choice. Apply now without delay by clicking Apply for this job with your resume and cover letter addressing the above criteria. Please note only short listed candidates will be notified. Crown Relocations is committed to protecting your private information. By submitting an application for a position with Crown Relocations, you are consenting to us using your private information for the purposes of recruitment, which may include sharing your personal information with third parties. To view our privacy policy, please refer to our website (httpwww.crownrelocations.com.au) or alternatively contact your nearest Crown Relocations branch who will supply you with a copy of the policy. If you would like further information about how your information may be shared, please contact the Human Resources department on (02) 8787 0400. The application form will include these questions Which of the following statements best describes your right to work in Australia? Do you have experience in an administration role? Whats your expected annual base salary? How much notice are you required to give your current employer? Do you have customer service experience?

    location Melbourne VIC 3000, Australia


  • Customer Service Representative - Office Based Role

    Customer Service Representative - Office Based Role For over 30 years my client has been manufacturing high-quality equine feeds to horse breeders both Nationally and Internationally. Located in the South East with a dedicated manufacturing facility they are leading the way in equine nutrition and has a number of regional and national export awards. Due to business growth, they have a newly created role for a Customer Service Representative. Reporting to the Customer Service Manager this is a diverse role and will see you take on a number of duties throughout the day, including Handling all Customer Service enquiries via phone, email and fax Processing orders Processing Export documentation Arranging transport Providing Reception coverage To be successful in this role you will be expected to demonstrate Previous experience in a similar role Sound computer skills with experience in MS Office suite (experience with Pronto Impex will be looked upon favourably but not mandatory) Good interpersonal and time management Willingness to take direction, as well as an ability to work autonomously Motivation to growth with the business This is a fantastic opportunity to join a friendly and down to earth team, located minutes from the Monash Freeway and the train station. If you believe you demonstrate the above skills, experience and motivation we would encourage you to APPLY NOW. 1300 008 005 blazestaffing.com.au

    location Melbourne VIC 3000, Australia


  • Admin Assistant

    Admin Assistant The Company Johnson Controls is a global diversified technology and multi-industrial leader serving a wide range of customers in more than 150 countries. Our 135,000 employees create intelligent buildings, efficient energy solutions, integrated infrastructure and next-generation transportation systems that work seamlessly together to deliver on the promise of smart cities and communities. Our commitment to sustainability dates back to our roots in 1885, with the invention of the first electric room thermostat. We are committed to helping our customers win and creating greater value for all of our stakeholders through a strategic focus on our buildings and energy growth platforms. We are a leading provider of equipment, controls services for heating, ventilating, air-conditioning, and refrigeration and security systems. For additional information, please visit www.johnsoncontrols.com or follow us johnsoncontrols on Twitter. About the role Reporting to the National Admin Manager Your role will involve providing Administration support to the Services team. your responsibilities will not be limited to Monitoring Distributing incoming emails to the Service Inbox Answering incoming calls Printing Closing Invoices Updating Work Order statutes in ServiceMax Customer account creations supporting any changes to existing accounts Vendor Set-up General assistance to Service Delivery Managers Raising Purchase orders processing account receivable adjustments credit returns Ordering of Stationary Reviewing and resolving reports generated by National Admin General admin ADHOC tasks About you 3 years Administration experience in a similar role Industry Proficient MS Office Skills Excellent written and verbal communication skills Customer service skills (Strong service orientation) Relationship management with both employees and customers Ability to multi task and meet deadlines Excellent time management and work prioritisation skills Benefits Opportunity to join global company Supportive team environment Career growth How to Apply Click on the APPLY button to submit your application in confidence. Johnson Controls Master Security Licence 404945334

    location Melbourne VIC 3000, Australia


  • Sales Coordinator - Part Time

    Sales Coordinator - Part Time Sales Coordinator The Opportunity We are looking for an experienced, motivated individual with strong attention to detail to join our Retirement Living Sales team as a Coordinator on a part time basis. Your responsibilities will be to liaise and work closely with key stakeholders (Sales and Marketing) to coordinate and maintain Digital marketing listings across all Stockland platforms. Also supporting the State Sales Manager and the wider team when and where required. Key Responsibilities · Upload product listings on various online platforms i.e. Realesate.com.au, Stockland website, Villages.com.au etc. · Ensure available online listings reflect the current vacant stock for each village. · Provide soft copies for the Sales Professionals (SPs), Sales Associates (SAs) and Community Marketing Managers (CMM™s) to review and approve listings before going live. · Withdraw unconditional sold units from listings. · Create all listings on Stockland template as provided or directed by the Marketing Team. · Build and maintain relationships with relevant stakeholders focusing on delivering exceptional service that embeds Stockland as the preferred product choice in the market. · Enhance Stockland™s leadership position and reputation in the industry through sustainable sales practices and adherence to the structured sales process. · Contribute to Stockland™s positive reputation as a trustworthy, moral and ethical organization that customers want to do business with. · Comply with licensing and legal compliance requirements. About you · Digital marketing content experience with the online platforms above · Proven ability to apply basic sales and marketing techniques · Proven experience as a sales coordinator or in other administrative positions will be highly regarded · Results oriented and adaptable to change · Being able to meeting deadlines and have time management skills · A team player with high level of dedication · Commercial financial acumen Ideally you will have gained some experience within the property industry and have knowledge of online marketing strategies. Also you will be a quick learner and have strong attention to detail. Why Stockland At Stockland we are a community delivering outcomes that benefit the community at large. We work collaboratively and inclusively, building strong working relationships. Our portfolio is diverse and so are the opportunities for professional and career development. We are committed to providing our people with broad experiences to build a successful career. We recognise the importance of flexibility and work life-quality and over 80 of our employees have informal or formal flexible work arrangements. Additionally, Stockland has a strong commitment to achieving the best outcomes through an inclusive and collaborative culture. Our customers come from diverse backgrounds and we want our teams to reflect this. We offer competitive remuneration and benefits. Benefits include free to access or subsidised lifestyle, health, well-being and financial services products. To find out more visit stockland.com.aucareers

    location Melbourne VIC 3000, Australia


  • Admin & Marketing/HR Support Coordinator

    About the business We are a privately owned commercial cleaning company, providing cleaning services to great companies and organisations nationally. We are experiencing continual growth through great relationships and great service About You You are trustworthy, honest, tech-savvy, enthusiastic and positive about an organisation experiencing growth and results-driven. Youre comfortable working autonomously and are the type of person who just wants to come in and work in a supportive environment with flexibility. You know your strengths and build on them but also know your challenges and strive to overcome them. You demonstrate a sense of ownership for both individual and team results. You consistently strive for excellence in everything you do. About the role This role requires someone energetic, conscientious and dynamic in their approach with foresight, attention to detail and an eagerness to develop their knowledge. You are a skilled multitasker, tech-savvy in MS Office applications, confidently working autonomously and able to maintain meaningful relationships with our clients and staff alike. A quick thinker with the ability to problem solve, ideally you will have experience and a desire to promote our brand across social media platforms. You will ensure all staff are compliant and methodically create systems and procedures for our various teams in the field, ensuring all OHS procedures are adhered to. Consistent and organised reporting of staff performance outcomes to the clients and director will also be required. Benefits and perks Supportive working environment Located near St Kilda Rd and Albert Park Potential to attend networking or educational events Opportunity to go on site visits and see the cleaners in action Trams at the corner You must have the following skills and experience High level of honesty, integrity and respect Ability to work autonomously and think on your feet Intermediate to advanced in Microsoft office and other software applications Tech savvy for coordinating various company apps and online tools Passion with a willingness to learn and develop your skills Proactive task management, with a can-do attitude Will be satisfied working in a quiet office with minimal people and little social interaction Strong administration background A background in the property sector will be of great advantage but is not essential. Experience with social media platforms Eg. LinkedIn Key Duties Responsibilities Communicating with key clients, staff and suppliers Coordinating inductions and ID access card requirements for cleaners Monitor and administer purchase orders CRM data entry Basic Bookkeeping Collaborate with multiple team members to ensure a consistently high and seamless delivery of the customer experience Take ownership of relevant enquiries for the Managing Director Effectively prioritise and manage deadlines Coordinate and monitor social media platforms Assist with the creation of marketing and promotional materials such as brochures, emails, newsletter etc. General officeadmin duties Creation of OHS procedures and reporting Basic marketing and management of leads from Enquiry through to Delivery How to apply To apply, please send us a cover letter outlining why youre right for this role together with your CV. The application form will include these questions Which of the following statements best describes your right to work in Australia? Do you have experience in an administration role? Do you have customer service experience?

    location Melbourne VIC 3000, Australia


  • Workshop Administrator Part Time

    About Us Ventura has been moving people since 1924 and is the largest privately-owned Bus Company in Australia, providing dependable, friendly and sustainable bus services for almost 95 years. Today Ventura has over 1600 employees, over 850 buses and coaches and carries more than 36 million customers across Melbourne each year. We have a positive workplace culture that embraces diversity and employee feedback. The Role Reporting directly to the Regional Workshop Manager, you will provide administration and support to our workshop operations. Specific tasks include Providing administrative assistance including document preparation, collation and archiving Raising and receipting purchase orders Liaising with suppliers regarding invoices Data entry tasks including input of fuel management information Support the business to maintain workshop records, reports and document requirements Assist with annual stocktake Providing a high level of customer service and support to other departments within Ventura What are we looking for? A solid background and demonstrated experience in a similar role Intermediate skills with Microsoft Office products Customer Service focus with exceptional communication skills “ verbal and written Superior attention to detail A œcan do attitude where no job is too big or too small Ability to operate as an effective team member How to Apply Applications now being accepted on-line at www.venturabus.com.aucareers or click the œapply now button.

    location Melbourne VIC 3000, Australia


  • Accounts/Office Administration Assistant

    About the business Design. Make. Communicate. DMC Group is an independent, marketing services company with a vision to drive marketing programs. For almost 25 years, we have been delivering creative business solutions for some of Australias biggest brands, including specialist end-to-end education marketing and production services for some of Australias finest institutions. We honour the traditional values of doing business, offering ease, quality and value to everything we do, providing you with intelligent solutions to support your marketing needs, with a focus on building strong relationships. About the role This is a part time role commencing at 16 hours per week. The role has flexibility the potential to increase as the role develops. You will be reporting to the Finance Administration Manager. Skills and experience Responsibilities include, but not limited to Processing accounts payablereceivable Supporting Finance Administration Manager Supporting Operations Team as required Assist with incoming Telephone calls subsequent enquiries Assist with additional project based tasks where applicable

    location Melbourne VIC 3000, Australia


  • Administration Officer- Permanent Part time

    This role is permanent part time Monday - Thursday 900 am - 330 pm. Immediate start Essential Criteria Must have strong communication skills Must be confident with customer interactions via face to face and phone Previous customer service preferred but not essential Intermediate computer skills, must be confident with Microsoft Office Familiar with ATO reporting MYOB experience preferred Payroll Updating data bases Invoicing Familiar with stock control and ordering Management of ordering system Liaising with customer, supplier and staff Must have strong organisation skills, excellent customer service, ability to think on your feet and prioritise duties. The application form will include these questions Which of the following statements best describes your right to work in Australia? Do you have experience in an administration role? Which of the following Microsoft Office products are you experienced with? How many years experience do you have as an administration assistant?

    location Melbourne VIC 3000, Australia


  • Customer Service & Administration Superheros

    Strata Plan brings a courageous, modern vision to the world of Owners Corporation management. We believe that if we truly live it, we lift ourselves beyond the daily ho-hum of simply solving problems administrative tasks. If we deliver on Inspiring Amazing Life Spaces we are positively impacting on the lives of everyone living or working in properties we manage. About the role As our newest member of the Customer Service Administration team, you will form an important part of our front line. This is a varied challenging role, acting as the first point of contact for our customers, key stakeholders all internal departments. Skills Experience Ultimately were after someone who has high expectations for their own success achievements, always thinking we can do this better™ being highly self-driven to improve. Excellent communication, problem solving customer service skills Attention to detail ability to work under pressure to short deadlines Excellent written, verbal numerical skills Excellent organisational skills the ability to be flexible in your approach to team work Thrives in a fast-paced office environment Excellent organisational skills Computer literate with experience in Microsoft Office packages Benefits Culture Be a part of our rapidly growing team, with endless opportunities for success Quarterly team building activities Our team spends 3-5 hours per month on professional development improvement related not just to their job roles but also personal development Team lunches - every Friday Great rewards program “ opportunity for our team to earn up to an additional 5K per annum, the longer youre a part of our team the more we offer - including property investment opportunities Established company values strong purpose “ Inspiring amazing life spaces Open office environment friendly team Systems so advanced theyll blow your socks off Duties Responsibilities Your main responsibility as part of our Customer Service Team is to Inspire Amazing Life Spaces Receive, relay capture all incoming calls greet customers at our reception desk Create follow up on customer queries tasks, maintain records keep each customer up to date on the progress of their requests Create, receive, relay file all incoming correspondence emails, directing the necessary to the correct departments for actioning Respond to all customer queries with regards to their accounts, property maintenance, meetings etc. General office support including arranging appointments, assistance with meetings minutes, openingscanning mail, general clerical work, filing, banking etc. You may have little or no experience in the property management industry, thats OK. If one of your many talents is dealing with challenging customers maintaining a positive, make-it-happen attitude, then we can provide you with all the training support you need To express your interest in this role apply now via SEEK with your resume and cover letter attached. To find out more about our fantastic company and culture visit httpswww.strataplan.com.au The application form will include these questions Which of the following statements best describes your right to work in Australia? Whats your expected annual base salary? Do you have experience in a data entry role?

    location Melbourne VIC 3000, Australia


  • Customer Service Representative

    About the Job Altona North location “ free parking provided Competitive salary package, with superannuation About Us Arrow Transport and Logistics is a very successful business that specialises in providing transport, warehousing and quarantine services to the port logistics industry. Operating throughout Australia, we are a leader within this industry, offering the very best in transport and logistics, using the latest, state of the art technology. As a result of the growth of our business, we are now seeking an experienced Customer Service Representative to join our rapidly expanding team. Job Description Reporting to the National Customer Service Manager, the Customer Service Representative will be responsible for the following Providing professional phone and email support to a community of Freight Forwarders and ShippersConsignees in the Ports of Melbourne, Brisbane, Sydney, Fremantle and Adelaide Manage all aspects of the interaction between Arrow and their customers Providing information to users regarding the use and various functions of Arrow™s online booking portal Troubleshooting specific problems for individual users Liaising with our internal team to ensure operational issues are followed up, completed and escalated if necessary Maintaining and developing working relationships with all of our customer base Maximise opportunities within the business for improvements within the business Additional functions including invoicing, reporting and developing operational processes The Successful Applicant It is essential that you have previous customer service experience in the port logistics industry. It would be an advantage if that experience is with the use of ContainerchainMaximas software. You will have strong written and verbal communication skills, exceptional interpersonal skills, a strong sense of professionalism and drive, and a willingness and ability to learn and be flexible. It is also essential that you bring to the role “ Excellent interpersonal skills “ you must be a ˜people person™ Very strong written and verbal communication skills A strong sense of professionalism and drive, and a willingness and ability to learn, be flexible, and get things done A curious and questioning mind Attention to detail, an eye for process improvement and an ability to work to plans and deadlines Whats on Offer? An opportunity to join a company with a truly unique customer experience offering Permanent opportunity with excellent learning and development opportunities A very competitive salary package Offices in Altona North, working with an energetic and fun team

    location Melbourne VIC 3000, Australia


  • Intake Officer

    Intake Officer Broadmeadows Office location 54,464.09 - 59,430.18 per annum plus superannuation Full-time position Attractive salary packaging options available. Summary of program and its objectives The ECEI approach supports children aged 0-6 years who have a developmental delay or disability, and their familiescarers. The ECEI approach supports families to help children develop the skills they need to take part in daily activities and achieve the best possible outcome throughout their life. ECEI services delivers a range of functions including assessment, planning and interventions in line with the NDIS guidelines and ECIA best practice. Main responsibilities of the role The Intake Officer will assist and work alongside the Intake and Linkages Coordinator to meet contract deliverables in the delivery of the NDIS ECEI approach across contracted areas. This position will form part of a specialist team delivering office, phone and community based family centered information and support services in line with the NDIS ECEI approach. The Intake Officer will assist the ECEI team to work with families of children aged 0-6 years, who have developmental concerns, to connect with supports and peer networks that facilitate living an ordinary life. The Intake team will be the first point of contact for families and professionals contacting the ECEI team and will be responsible for Providing information regarding ECEI and the NDIS Supporting families to become aware of local mainstream supports Processing new referrals, keeping families and professionals up to date with the progress of the referral Completing data entry and reporting Collating feedback and complaints from stakeholders and directing them to the appropriate team member. To meet the selection criteria, candidates will require Essential demonstrated experience in customer facing environments that support or provide services to the community proven experience in an intake or data entry role proven ability to articulate a basic understanding of the National Disability Insurance Scheme, the ECEI approach and early childhood best practice principles proven ability to work in a highly flexible, dynamic team environment with well-developed organizational and time management skills with the ability to plan workload, prioritise and meet deadlines well-developed interpersonal and communication skills with the ability to build effective relationships and liaise across all levels both internally, externally and with people from diverse backgrounds proven ability to effectively use technology in the workplace including demonstrated knowledge and competency in Microsoft Office programs including Word, Excel, Outlook as well as other databases and systems ability to identify and resolve problems and make appropriate recommendations for improvements understanding of and empathy with the values and ideals of the Brotherhood. Desirable lived experience or awareness of the impact of existing or acquired disability upon individuals, carers and community networks within CALD or Aboriginal and Torres Strait Islander communities. This is a full time position based in Broadmeadows. Salary range will be in the range of 54,464.09 - 59,430.18 per annum, based on skills and experience plus superannuation. Attractive salary packaging provisions are available to increase take home pay. To view a copy of the position description please click here For further information on the role please contact Lynn Duncan on 0491 053 563. Applications close Friday 30 August 2019, at midnight. As part of the Brotherhood™s recruitment and selection process, applicants will be required to undergo pre-employment checks as required, applicants will be subject to, but not limited to, the following checks National (and International if applicable) Police Check, Victorian Employee Working with Children Check, Right to Work in Australia, Disability Worker Exclusion Scheme Check and current professional registration. The Brotherhood of St Laurence has a vision of an Australia free of Poverty. We embrace, and value, diversity of culture, working arrangements, sexual orientation and gender identity to ensure our workforce is representative of the community that we work within. We promote a workplace that actively seeks to include and welcome unique contributions of all people. We embrace and celebrate the value of Aboriginal and Torres Strait Islander staff, their skills and contribution to our organisation.

    location Melbourne VIC 3000, Australia


  • Service Coordinator - Temporary Position (Maternity Leave)

    Commercial Kitchen Victoria is seeking to employ a temporary Service Coordinator to manage our busy office whilst our current Coordinator takes maternity leave. The position is for a period of add least one year. We specialize in the repairs and maintenance of commercial cooking equipment and refrigeration in the Hospitality and Aged Care sectors. Located in Bayswater, CKV uses the Service M8 program to coordinate and dispatch jobs to our technicians and Xero for accounting matters. Responsibilities include - Data entry for AP and AR. - Ordering spares parts and providing quotes to customers. - Daily allocation of jobs to technicians. - Invoicing, purchase orders, time-sheets and general office duties. - Updating and scheduling the preventative maintenance when required. - Receiving and following up customer payments. Office hours are 830am to 500pm Monday to Friday. This position will be part time during the training phase (3 days per week, 5 hours per day) and will become full time in December 2019. The ideal candidate will have a good written and verbal skills, be eligible to work in Australia and have good problem-solving abilities to ensure maximum customer satisfaction. A competitive salary will be offered to the right candidate. Applications via email to glennckvictoria.com.au. The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as a service coordinator? Which of the following Microsoft Office products are you experienced with? Do you have previous invoicing experience? Which of the following accounting packages are you experienced with?

    location Melbourne VIC 3000, Australia


  • Mature minded Administration Assistant

    About us MBCM Strata Specialists is the leading Owners Corporation Management company offering localised service, supported by a huge network of franchise offices. Our goal is to ensure that our franchisees and their staff are helping Strata Communities thrive Qualifications experience We are looking for a motivated self-starter who knows how to deliver excellent customer service in a fast paced environment. You will have Minimum 2 years in reception customer service Proficient in all aspects of MS office and willing to learn OC industry software Can do positive, attitude, willing to learn and ability to work autonomously Thrive in a fast paced, challenging environment whilst adhering to strict deadlines Excellent communication and relationship building skills Excellent problem solving skills, when confronted with difficult complex situations Excellent written, verbal and numerical skills Previous experience in Owners Corporation advantageous but not essential. Tasks responsibilities We are seeking a mature, experienced receptionist admin assistant to join our small, but fun team. Supporting our OC Managers and being front of house, you will use your strong administration, people and resilience skills. To be successful in this role, you must enjoy problem solving, juggling competing priorities, be confident, punctual, professional and reliable with a great knowledge of MS office. This role is varied, and the for the right person, will be a pathway to a role as an Owners Corporation Manager Be supported by a great culture within a small, friendly, dynamic team. Work close to home and finish early on Fridays. Benefits Thank for you for applying, however due to a large number of candidates, only those shortlisted will be contacted.

    location Melbourne VIC 3000, Australia


  • Marketing / Office Administrator, Part Time

    If you are currently studying, or have recently completed study in the MarketingEvents field, this position is suited to you We™re looking for a super-assistant to join our team and keep us all organised. Your time would be split between the marketing team for two days and office administration one day each week (exact hours and days negotiable). The role Marketing Administration CRM and marketing automation data entry and management Assisting with monthly spend and performance reports Managing marketing collateral Ad hoc marketing tasks, such as copywriting, proofreading Social media marketing Coordinating with our German marketing team on the social media calendar Writing social media posts Producing monthly reports on social media channels Event Administration Liaising with suppliers, organisers for tradefairs Producing event documentation “ runsheets, project plans, staff briefing, budgets Preparing kits for events Lead management Setting up and running webinars Office Administration Monitoring and ordering kitchen and stationery supplies as required Assisting directors with expenses and travel arrangements Organising team functions Ad hoc administration tasks Who you are Qualification in Business, Marketing, Communications or related field preferred 1+ years experience in marketing A creative and can-do attitude First-rate written communication and English grammar skills Have a strong work ethic and are able to work independently once you are fully trained Computer literate and comfortable working with various types of software Passionate about marketing and learning Australian permanent resident What we offer An interdisciplinary and international work environment Experienced, intelligent and motivated colleagues who support and inspire you New challenges to master - a high learning curve and development guaranteed Opportunity to work with a reputable global leader in the e-learning industry About IMC Digital education is our mission. WE EMPOWER PEOPLE. IMC is a digital learning solutions company dedicated to solving complex problems. Our products are at the forefront of technology, using the latest LD techniques, that are adaptive, flexible, people centric and business focussed. Globally, more than 1,300 customers and over 7 million users are empowered by IMC™s tailored solutions. We like to solve puzzles, see how you fit in. The application form will include these questions Which of the following statements best describes your right to work in Australia? Whats your expected annual base salary? How much notice are you required to give your current employer?

    location Melbourne VIC 3000, Australia


  • PURCHASING OFFICER

    Vacationer Caravans specialising in the manufacturing of Caravans We are looking for a Purchasing Officer to buy products that are essential for our company™s day-to-day operations. You will review prices and quality and ensure optimal stock levels. Ultimately, you™ll create and maintain good relationships with key suppliers to ensure merchandise is high quality and delivered on time. Within important production deadlines. Responsibilities Reviewing schedules and determining requirements for ordering stock Work together with suppliers to determine when materials will be delivered Ensuring purchase orders are raised accurately, efficiently and when needed Working with production and operations to establish future requirements for materials Enter order details (e.g. vendors, quantities, prices) into internal databases Maintain updated records of purchased products, delivery information and invoices Track orders and ensure timely delivery liaise with dealers and customers Requirements Resilient Extensive administration experience (experience in manufacturing is a plus) Advanced skills in Microsoft office Solid written and verbal communication skills Excellent organizational skills Multitasking and time-management skills, with the ability to prioritize tasks A high level of attention to detail and a proactive approach to all tasks undertaken. To Apply To submit your application, please click ˜Apply™ and follow the prompts. The application form will include these questions Which of the following statements best describes your right to work in Australia? Which of the following Microsoft Office products are you experienced with? Do you have experience in an administration role? Whats your expected annual base salary? How much notice are you required to give your current employer?

    location Melbourne VIC 3000, Australia


  • Business Support Coordinator/Scheduler

    About the business Prasinus is a fast growing Victorian based company. We provide powerline construction electrical infrastructure services to the electrical distribution industry throughout Australia. We are currently seeking an experienced Business Support CoordinatorScheduler to join our team based in Dandenong South. This is a hands-on role within our operations teams. You will reporting directly to the Operations Manager. Your eye for detail, attitude, motivation, enthusiasm, efficiency and initiative are of particular importance. You will enjoy working with a friendly, easy going team in a fun, fast-paced environment. About the role Key Objective The Business Support Coordinator (BSC) is to ensure all resources are scheduled efficiently and effectively to the standardrequirements of our companys strategy and mission. The BSC is responsible for ensuring schedule accuracy and is in real time for all to see. In the event of a problem, the BSC is to diagnose and fix the issue and inform the necessary parties about any resulting schedule changes. Key Responsibilities Understand and ensure compliance to the companys environmental, health and safety procedures. Maintain and manage integrated schedules across all service teams, subcontractors, vehicles and equipment. Liaise with clients, project team members, departments, subcontractors and suppliers as required. Resolves scheduling problems that have a significant impact on the overall goals of the company Organise and review MOCS Modify and improve company operational processes as appropriate Accuracy of field staff time sheets and update schedule accordingly Skills and experience Experience A minimum of 2 years work experience in PlanningScheduling or Coordination. Knowledge of the Electrical industry is desirable but not essential. Australian Drivers Licence is required. General Communication Be able to convey information to people clearly and simply, in a way that means things are understood and get done. Its about transmitting and receiving messages clearly, and being able to Critical-Thinking Skills Devise plans of action and assess those plans regularly Organisational Skills Multiple jobs being processed at the same time Problem-Solving Skills Be ready to anticipate problems before they happen and be ready when problems arise Time Management Planning and exercising conscious control over the amount of time spent on specific activities, especially to increase effectiveness, efficiency or productivity Coordination Adjusting actions in relation to others actions. The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as a support coordinator? How much notice are you required to give your current employer? Do you have a current Australian drivers licence? Are you willing to undergo a pre-employment medical check?

    location Melbourne VIC 3000, Australia


  • Administrative Assistant

    Position Description Administration Assistant Part Time (Min 15 hours per week) Introduction The Gay Wightman School of Ballet provides classical ballet training of the highest calibre for both students pursuing dance as a fun, healthy hobby, and for the talented, dedicated student seeking a career in the classical dance or performing arts profession. We aim to develop self-confident, happy and healthy students and take into account student™s needs and range of abilities. It is our policy to keep in line with new developments in Safe Dance, Nutrition, Health and directional guidance. The school specialises in classical ballet with the safe and correct training of your children our major priority. When taught correctly classical ballet has many benefits. Our classes are not only fun for children to dance, but they also help coordination, sense of rhythm, fitness, musicality and self-expression, as well as promoting self-discipline and boosting confidence. Each class emphasises correct placement, performing quality and dynamics. A wide range of additional classes are offered to our students including Jazz, Character, Contemporary, Tap, Funk, Hip Hop, Boys Funk, Lyrical Jazz, Pointe, Pas de Deux, Pilates, Repertoire, National Dance, Mime, Anatomy, Nutrition, Stretch and Limber (including Swiss Ball, Theraband and Wobble Board exercises). VET Dance (certificate 11 in Dance) Units 1-4 is available to all our dance students in Years 10, 11 12. The school offers nationally accredited Certificate courses. Our History The opening of the Gay Wightman School of Ballet marked the introduction to the eastern suburbs of classical ballet based on the finest tradition of training in the acclaimed Russian methods. The school rapidly grew to be one of Melbourne™s acknowledged balletic training centers, with unprecedented success as a private dance institution. This success has been maintained for 50 years. Gay Wightman was Borovansky trained under the tutelage of Xenia Borovansky, Martin Rubinstein, Janina Ciunovas and other prominent teachers during the fifties. She opened her school in the absence of any company activity due to the death of Edouard Borovansky. By the time the Company reformed as the Australian Ballet Company, her school had grown to a very prestigious level and she decided against abandoning her students to further a promising professional career. Gay joined Madam Borovansky in the establishment of the Australian based Borovansky Memorial Australian Academy of Dancing (BMAAD) examination society. Over the years a large number of our graduate students have auditioned successfully into the Australian Ballet School and Company, many others dance professionally with International companies. In 1991 Gay Wightman™s daughter Alisa Finney took over as Principal of the school. Alisa leads her team of 12 teachers and 400 students. Alisa is also DirectorArtistic Director of the Melbourne Ballet Company. Purpose of the Administration Assistant At this thriving, busy school this new role has been identified as a critical next step in the ongoing development and growth of the organisation. Working directly with Alisa Finny (Director) and in support of the team of teachers the role will be responsible for service and administration. Accountabilities of the Administration Assistant Deliver the schools commitment to exceptional customer service. Develop and maintain positive on-going relationships with school staff and share best practices for further development. Attend to all incoming email, mail and phone communication. Ensure the office and inventories are highly organised and professional. Maintain stock in onsite dancewear store to ensure accuracy, minimise stock outs and reduce waste. Support the director and teachers in the event management of school concerts. Undertake administration duties in support of the school administration function. Provide document preparation support. Maintain, enter and retrieve data from school systems. Perform reception duties. Support the accounting function by maintaining accurate records. Prepare correspondence for familiesstudents. Make appointments and maintain diary records. Manage and maintain enrolment documentation and record data. In a PA capacity, support the schools Director with a variety of tasks. Support with dancewear sales. About You A natural maturity and leadership to build relationships among a range of people including teachers, students and parents. As part of a small team it is essential that you role model the values of the school and align to the high standards. Often you will be the face of the school. Highly organised with exceptional attention to detailaccuracy. A passion for Ballet and or the Arts and also for supporting familieschildren in their endeavors for the same. Demonstrated proficiency in the use of office systems. Design Suite skills are also highly desirable, helping support marketing materials etc. Ability (demonstrated) to perform at a high standard. A high level of written and oral communication skills enabling you to successfully implement and maintain systems and procedures. Pride yourself on time management and prioritisation skills The ability to analyse and organise schedules and stock to optimise sales and efficiency Enjoy working as part of a small cohesive team High initiativeproactivity Conditions of Employment The position is based at the school, 309 Doncaster Road, Balwyn The hours are 3pm “ 6pm Monday to Friday and potentially 9am “ 1pm Saturday The successful candidate will undergo a police check and must pass a working with children check. Please send your resume and letter of application to Alisa Finney on infomelbourneballetcompany.com.au Good luck to all applicants For the right person this will be a truly rewarding and fulfilling position. Gay Wightman School of Ballet, sister company to the Melbourne School of Ballet The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an administration officer? Do you have experience in an administration role? Which of the following Microsoft Office products are you experienced with? Do you have customer service experience?

    location Melbourne VIC 3000, Australia


  • Sales and Training Coordinator

    The Company Thin Lizzy is a cosmetic house within the banner of Brand Developers. Thin Lizzy was established in 2005 and has developed over the years as a highly regarded cosmetic company. Using a combination of direct and indirect marketing across our direct response TV (DRTV), digital, live events, retail and international divisions, we have a very exciting and responsive business that drives passionate people to excel. The Role Reporting into the National Sales Manager, you will be part of this busy, fast paced team where you will be supporting the management and training team with a high level of customer service and accuracy. This is a great opportunity for a switched-on business-savvy person to help with the administration and co-ordination of our in-store demonstrator program, ensuring it is aligned with our key customer promotional activity and the running of our own pop-up stores and shows. You will need to be able to focus on ensuring all systems and processes run seamlessly so that our demonstrators remain well supported from head office and can concentrate on maximising Thin Lizzy sales. Your experience with stock systems, project coordination, internal stakeholder servicing, diary management, a high level of competency in excel along with project support will be highly regarded. Moreover, your ability to have a keen eye to detail and the ability to multi-task will see you excel in this role. This varied role will keep you busy and is a pivotal part of the team. Career development and opportunities await for a positive and organised person. Duties and Responsibilities Coordination of promotional activity Coordination of our demonstrator program Stock inventory maintenance Updating price lists and order forms EA support to the NSM Processing of product submission requests Overseeing logistics for timely delivery of promotional activity goods and equipment Must Have Experience with project coordination or management High competency in excel and stock control systems Experience with customer service Experience with EXONET preferred but not essential Please cut and paste the URL below into your browser to apply directly via our website. You must already have the legal right to work in Australia. httpsbranddevelopers.bamboohr.comjobsview.php?id=573 The application form will include these questions Which of the following statements best describes your right to work in Australia? How much notice are you required to give your current employer? How many years experience do you have as an office administrator?

    location Melbourne VIC 3000, Australia


  • Reception/Admin Assistant

    Situated in South East Suburbs, this corporate services business has been operating for more than 30 years. We require an individual with initiative and a strong work ethic. Generally dealing with other professional businesses, this role requires you to have a high level of customer focus and service. You will have an eye for detail, have an excellent phone manner along with the ability to work within a team as well as autonomously. The role will be both physically and mentally challenging and requires high level time management skills, maturity and a positive attitude. You will be reporting to the operations manager as you begin understanding our business and internal processes while also assisting other colleagues. The role is a fast paced position and duties include answering phones, handling mail, stationery supplies, scanning, document collation and other general office administration. If you feel you have can make a positive difference and be part of our team as our company grows, please submit your details. The application form will include these questions Which of the following statements best describes your right to work in Australia? Which of the following Microsoft Office products are you experienced with?

    location Melbourne VIC 3000, Australia


  • Office Administrator/Bookkeeper

    We have a full time position available for and experienced and well rounded Office AdministratorBookkeeper. We are a small but busy office located in Eltham with a friendly team of office staff and Technicians in the Air Conditioning industry. Our ideal person would be local with office experience in MYOB, Excel, Outlook email and data base schedulingmaintenance. Must have a great sense of humour and good phone manner. Remuneration will be reflective of experience. Please send resume to accountsrkh.com.au

    location Melbourne VIC 3000, Australia


  • Administrative Assistant/Receptionist

    About the business and the role Were a law firm in Moonee Ponds of about 25 staff . We act for everyday people and help them to access their superannuation and insurance entitlements. The successful candidate will receive on the job training in superannuation and insurance matters. We want a junior administrative assistant that can work independently and takes a genuine interest in the well-being of the people that they are assisting and takes a genuine interest in being the best they can be. You need to have strong administrative skills. Job tasks and responsibilities A range of admin duties, including writing letters, filing and taking incoming calls. Speaking to our clients, as well as to super funds and insurers on the phone is really important. You must be a strong communicator, well organised and able to multi-task. There is a lot of telephone work. Skills and experience We want people who can speak to people. We want people that can get on with others and we want people that want to work hard and have energy and enthusiasm. Job benefits and perks Good on the job training . We offer free car-parking nearby, a relaxed non-corporate (but professional) workplace, on the job training in superannuation and insurance claims and room for autonomy and independence in the role. We dont micromanage, but expect that you will do the job well because you want to get great outcomes for our clients. We expect our staff to work hard. Most of our administrative assistants are trained and, over time, are promoted to the role of law clerk. The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an administration officer? Do you have experience in an administration role? Whats your expected annual base salary? How many years experience do you have as an administration assistant?

    location Melbourne VIC 3000, Australia


  • Administration Officer

    Benefits include Work close to home in Melbournes east Excellent transport links close to council ASAP start - apply today, start tomorrow About the role Public Sector People are currently inviting applications for the role of Administration Assistant to join a successful Governance team within a Eastern based Council commencing ASAP on an initial 2 month contract. The position is 1 of 2 Administration Governance officers and requires the successful candidate to apply their interpersonal skills to facilitate positive responses to key activities processes required in the role. The main objective of this role is to provide efficient, effective confidential administration support to Council. Preparation and management of accurate documentation is key in this role, along with displaying and providing strong and high level customer service to both internal Council staff and external residents and stakeholders. Requirements include Proven skills in providing administrative and secretarial support in a confidential team based environment Ability to plan workload and manage competing work demands Demonstrated advanced experience in MS Office, especially in creating, formatting editing complex Word and Excel documents Experience in using InfoCouncil, TRIM Pathway or similar Council based systems Previous experience providing support on a range of administrative activities, agendas, minutes, presentations reports For a confidential discussion regarding this opportunity or other Administration roles in Local Government, please contact Sarah Kettlewell on (03) 8535 3111.

    location Melbourne VIC 3000, Australia


  • Admin Assistant

    Admin Assistant This role suits anybody looking to work close to home in the Burwood area in a family friendly environment. We need someone with strong attention to detail to work with our client assisting them in procurement and asset management functions. The successful candidate will demonstrate Experience working in an administration type of role where accurate recording keeping is essential Experience in a procurement function Basic book keeping experience Familiarity with Purchase Orders their purpose and how to deal with them. Receiving and managing quotes Familiarity with asset management, recording receipt of assets in asset register retirement of end of life Outstanding communication skills Good organisational skills in a highly demanding environment with a proven ability to follow up outstanding items Experience working in a team We need the right person quickly so if you think that this sounds like you then act today and send us your resume and we can arrange for a confidential discussion over a coffee. Email Please click the Apply Now button below. www.strategicexecutive.com The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an administration officer? Which of the following Microsoft Office products are you experienced with? Do you have previous invoicing experience? Whats your expected annual base salary?

    location Melbourne VIC 3000, Australia


  • Placement Officer x2

    Melbourne Polytechnic is a leading Australian education provider that delivers vocational training and degrees through innovative, practical programs designed to meet the challenges of the modern workplace. With industry-standard facilities at campuses and training centres across Melbourne, Melbourne Polytechnic fosters learning and engagement within its community so students and staff can develop and achieve their goals. Melbourne Polytechnic has the following vacancy for a suitably qualified person interested in joining a dynamic training organisation. Placement Officer x2 School of Health and Education Position 2918 Two Ongoing positions available Friendly working environment Full-time (38 hours per week) About the Role We are very excited to announce that Melbourne Polytechnic is seeking to appoint two experienced, innovative and qualified individuals to fill the position of Placement Officer. Your primary objectives will be to Co-ordinate in consultation with the team leader appropriate work placement opportunities for Vocational Studies students in the School of Health and Education programs. To establish and effectively manage and co-ordinate student placements and records while maintaining positive relationships with external organizations. To develop and maintain high level customer service practices and systems to support student placements. About You The successful applicant will possess the following Key Selection Criteria Demonstrated experience in using Information and Communication Technologies (ICT) skills in the delivery and administration of work placements. Demonstrated excellent networking, communication and interpersonal skills and the ability to work as a member of a team. Demonstrated excellent organizational skills and ability to write reports, coordinate placements and contribute to short and long term objectives of the School of Health and Education VET programs. Demonstrated ability, commitment and attitude to the provision of high level customer service to all internal and external clients. For a full list of the Key Selection Criteria please refer to the position description. Salary The salary will be in the range of 50,021 - 54,013 (PACCT 3.1 “ 3.3) per annum plus employer superannuation contributions. Tenure Two Ongoing Positions Full - Time 38.0 hours per week Applications will only be considered from candidates that have the appropriate approval to work in Australia. Australian Aboriginal and Torres Strait Islanders are encouraged to apply for positions with Melbourne Polytechnic. To Apply For a position description and other documentation access the Melbourne Polytechnic website www.melbournepolytechnic.edu.aujobs or the People and Culture Department on 03 9269 1266 Applications Close 28082019

    location Melbourne VIC 3000, Australia


  • Aboriginal & Torres Strait Islander Business Traineeships ID1861

    Aboriginal Torres Strait Islander Business Traineeships ID1861 Ai Group Apprentice Trainee Centre have multiple exciting opportunities available for people who identify as an Aboriginal Torres Strait Islander person under the Victorian State Governments Youth Employment Scheme (YES). The YES program offers people aged 15 to 24 a career kick-start with traineeships in the Public Sector within various administrative support positions. Positions are located within the Melbourne CBD. Benefits include Dedicated mentoring from an experienced industry professional. A nationally recognised qualification in Business. Access to cultural support Additional ceremonial leave provisions Excellent working conditions with limitless career opportunities. Easy access to public transport. You will learn to Provide support in the collation and distribution of documents. Communicate and liaise effectively with managers and staff to assist in the professional operation of the business unit. Perform a range of administrative tasks accurately and in a timely manner including, answering routine queries, taking messages, following up on action items, arranging meetings and agendas, photocopying and filing. Perform computer-based tasks including, preparing and sending standard written communications, maintaining databases and registers. Other administrative support as required. About you You identify as an Aboriginal Torres Strait islander person (mandatory requirement). Commitment to a 12-month traineeship, while undertaking a Certificate III Business on the job. Strong sense of self-motivation and enthusiasm with a high work ethic and can-do attitude. Professional presentation. Honesty, reliability and punctuality. Attention to detail. The YES program has a focus on addressing barriers to employment, with priority given to young people who Have left school without completing Year 12, or in the case of Australian School Based Traineeships, are at risk of leaving school early Are from culturally diverse backgrounds Are Aboriginal or Torres Strait Islander Are at risk of homelessness Are young offenders Have a disability Live in public housing Please note Only shortlisted candidates will be contacted. Ai Group Apprentice Trainee Centre are an equal opportunity employer and strongly encourage applicants from a diverse range of backgrounds to apply. Please include a short covering letter along with your resume. The application form will include these questions Which of the following statements best describes your right to work in Australia? Do you have customer service experience? Which of the following Microsoft Office products are you experienced with? Whats your highest level of education?

    location Melbourne VIC 3000, Australia


  • Student Management System, Project Implementation Support Officer

    Melbourne Polytechnic is a leading Australian education provider that delivers vocational training and degrees through innovative, practical programs designed to meet the challenges of the modern workplace. With industry-standard facilities at campuses and training centres across Melbourne, Melbourne Polytechnic fosters learning and engagement within its community so students and staff can develop and achieve their goals. Melbourne Polytechnic has the following vacancy for a suitably qualified person interested in joining a dynamic training organisation. Student Management System, Project Implementation Support Officer Academic Registry 2921 Fixed term position available (12 months) Friendly working environment Full-time (38.0 hours per week) About the Role We are very excited to announce that Melbourne Polytechnic is seeking to appoint experienced, innovative and qualified individual to fill the position of Student Management System, Project Implementation Support Officer in Academic Registry. Your primary objectives will be to Support a range of Academic RegistryStudent Management System projects and initiatives to ensure the department and Melbourne Polytechnic meet their strategic goals. Play a key role in ensuring projects meet objectives in terms of quality outcomes by increasing employee adoption and usage About You The successful applicant will possess the following Key Selection Criteria An appropriate post secondary school qualification or demonstrated work experience. Relevant experience with Melbourne Polytechnic Student management System (Strata). Demonstrated ability to successfully participate in a project team, working to a schedule and to undertake a variety of project related activities within the Tertiary Education sector High level computer skills with a demonstrated capacity to identify problems and their solutions and to articulate these to Business users. Excellent active listening skills For a full list of the Key Selection Criteria please refer to the position description. Salary The salary will be in the range of 61,883 - 66,573 (PACCT 5.1 “ 5.3) per annum plus superannuation. Tenure Fixed Term (12 Months) Full time (38.0 hours per week) Applications will only be considered from candidates that have the appropriate approval to work in Australia. Australian Aboriginal and Torres Strait Islanders are encouraged to apply for positions with Melbourne Polytechnic. To Apply For a position description and other documentation access the Melbourne Polytechnic website www.melbournepolytechnic.edu.aujobs or the People and Culture Department on 03 9269 1266 Applications Close 28 August, 2019

    location Melbourne VIC 3000, Australia


  • Purchasing and Inventory Data Clerk

    Purchasing and Inventory Data Clerk Pope Packaging is an established Australian owned company with operations throughout Australia. We currently have an exciting opportunity for a Purchasing and Inventory Data Clerk to join our Purchasing and Shipping team based in our North Melbourne head office. Free on street parking is available and the train station is within walking distance. This is a varied role that requires a person that enjoys conversing with all levels of a company, has strong organisational skills and likes being involved in every detail Main tasks in this role will include Liaise with overseas suppliers on price, delivery and specifications Review all purchase requisitions for completeness, compliance to preferred suppliers and other set criteria Build solid relationships with key stakeholders Assist in analysing stock holdings across all Pope Packaging branches Monitor stock movement Data entry Expedite orders and shipments with overseas suppliers Collating and sending out stockorder reports Assist in updatedevelopment of operational procedures Special projects as required Update product specifications and stock levels Supplier evaluations and month end reporting The ideal candidate will have Strong administration and computer skills Highly organised and self-motivated Attention to detail with an analytical mindset Friendly and professional manner Customer focused Flexible and reliable Ability to work well within a small team D365 experience is an advantage Pope Packaging offers stability, values their staff and encourages staff to grow with the company. A salary package will be negotiated based on your level of experience. Training will be provided.

    location Melbourne VIC 3000, Australia


  • Service Specialist

    Service Specialist The opportunity Are you looking to grow within a large organisation that can provide clear career paths, ongoing training, regular self-development opportunities, and many other benefits? This is a unique administration and customer service role (Service Specialist) in our Melbourne Insurance Broking team. Key responsibilities will include Providing day to day administration support to a team of client relationship managers Being part of servicing clients, and eventually speaking with, and meeting face to face, clients to support them with general queries Preparing insurance policy documentations and taking ownership of certain client database tasks Your other main daily tasks will include invoicing, calculating rates we provide, drafting emails etc. About you This role will suit someone with great people skills and a willingness to learn. Positive, friendly and genuine nature “ enjoys working with many people Great attention to detail with ability to prioritise whilst managing multiple tasks Ability to meet client deadlines within a supportive and team focussed environment About Us With close to 1600 employees, we are the largest organisation of our kind in Australia. Globally, we have an employee base of 50,000 people working across 120 countries. This allows us to gather the best thinking from around the world and deliver solutions locally. We provide colleagues with the support to make an impact, a team that will inspire you to achieve, and on-going opportunities for development. How to apply Please submit your up to date resume and cover letter with relevant experiences. Aon is an equal opportunity employer and we invite you to be part of an organisation that has a diverse workplace, values continuous learning and supports many charities and environmental initiatives.

    location Melbourne VIC 3000, Australia


  • Office Administrator

    Office Administrator This is a brilliant opportunity to utilise and further enhance your proven administration skills and experience by assisting and supporting the surrounding team. If you thrive working in a busy, fast paced and high performing environment then this is the role and team for you everyday will be varied, busy and challenging. This role needs the assistance and support of an exceptionally well organised, highly motivated and driven individual who possesses strong office administration skills and experience. Is this you? This role assists and supports the surrounding team undertaking a variety of duties and responsibilities, whilst ensuring the office operates smoothly, effectively and efficiently. The range of duties and responsibilities will include Assist and support the team with a range of administration functions Log and assign client jobs with consultants Update clients with the status of their jobs and projects Prepare, format, and edit documentation and reports Database “ update and maintain Administration Problem solve and trouble shoot Apply now for this excellent opportunity, you won™t regret it The team will you be working in amongst are so much fun. Whilst you will be working hard you will have lots of fun along the way. Apply now Email your Curriculum Vitae to careerscavanagh.co.nz NOW For other exciting opportunities, check out our website “ www.cavanagh.co.nz Follow us on Linkedin - www.linkedin.comcompanycavanagh--associates Like us on our new Facebook page to keep updated of our latest jobs and information www.facebook.comCavanaghandAssociates The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an office administrator?

    location Melbourne VIC 3000, Australia


  • Administration Assistant - Casual

    Administration Assistant - Casual Fastway Civil Supplies are a leading supplier to contractors in the Road, Rail, Drainage, Boring, Electrical and Communication Industries. As we continue to grow, we are seeking an administration assistant to join our team on a casual basis. Tasks General Office Duties Data Entry Chasing outstanding accounts Bank Credit Card Reconciliation Excel import and export data tasks I.T troubleshooting Key Selection Criteria Good understanding of I.T Knowledge in MYOB Excel preferred Positive and enthusiastic team member Punctual Reliable Strong relationship building skills Excellent organisational skills To apply for this position, please email your CV and covering letter to the Accounts Manager, outlining your suitability for this role. Applicants need only apply if the hours are suitable for them. Contact Karen Keeble karenfastwaycivil.com.au Closing Date Friday 13th September, 2019. The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an administration officer? Which of the following Microsoft Office products are you experienced with? Do you have customer service experience? Do you have experience in a data entry role?

    location Melbourne VIC 3000, Australia


  • Administrative Assistant - Team Assistant

    PLP Building Surveyors Consultants is a highly regarded Building Surveying company working with some of Melbournes leading architects and developers on projects of the largest scale across a variety of sectors including Commercial, Residential and Government at all levels. Due to business growth we are seeking an experienced and enthusiastic Administration Assistant to support one of our Business Units by meeting our organisational aims and achieving tight deadlines. This role reports to the Business Unit Manager and requires a high volume of advanced word processing and data entry along with many other administrative tasks related to the industry. The ideal candidate will be able to demonstrate the ability to multi task and work within an extremely busy team, liaise confidently with clients, try to be one step ahead, have an excellent eye for detail and provide fast and accurate word processing. In return we offer long-term administration team mates, a unique working environment and administration training and development. Only candidates that have strong MS Office skills, are happy to work autonomously and willing to pitch in everywhere to get the job done need apply. Your previous experience in a similar position will see you successful in this role. A background in BuildingConstruction industry and knowledge of MYOB would be highly advantageous but is not essential. Applicants may be required to demonstrate they possess the right credentials. Please forward letter of application and CV by COB Wednesday, 28 August 2019. Feel free to contact Michelle Valenti for further information. Agency Applications will not be considered. Michelle Valenti T (03) 9250 7921 E michellevplpaust.com The application form will include these questions Which of the following statements best describes your right to work in Australia? Which of the following Microsoft Office products are you experienced with? Do you have experience in an administration role?

    location Melbourne VIC 3000, Australia


  • Senior Administration Officer

    Senior Administration Officer Allity are committed aged care professionals dedicated to redefining the aged care experience for residents, their families, and employees. This is your chance to contribute to, and shape, an organisation that has a very simple, yet powerful mission - making every day the best it can be. We are seeking a Senior Administration Officer to join our team on a full-time basis at Camberwell Green in Camberwell. This role will manage and complete a range of administrative duties to ensure the effective functioning of the Home. You will report directly to the General Manager of the Home. Camberwell Green offers aspirational lifestyle and quality services of residential aged care in a small boutique apartment style environment. Our newly renovated Home is now on show with a limited number of designer appointed rooms available. Located in the quiet leafy tree-lined suburb of Camberwell, our home harnesses all of the great benefits of a quiet neighbourhood within easy access to the Camberwell Junction, Mailing Road shopping, tram services restaurants and entertainment areas We are looking for someone with a passion to work in Aged Care, and who is proactive and passionate about the management of resident care. You will be committed to quality assurance and continuous improvement and demonstrate a high work ethic. To be successful in this role, you will need to demonstrate Experience in managing rosters A knowledge of aged care Excellent customer service High proficiency in the use of all Microsoft Office Suites, including Excel knowledge The ability to work autonomously and multi task Knowledge of Kronos payroll system (Highly Desirable) Business Administration Certificate (Highly Desirable) If you are an experienced and passionate Administrator, and share our values, we would love to hear from you. Please note Our recruitment process involves the completion of a national police check, administrative skills test and you may be required to undergo a pre employment medical. Are you ready to make every day the best it can be? APPLY NOW Email Please click the Apply Now button below.

    location Melbourne VIC 3000, Australia


  • Administrative Assistant - Pastoral and Bereavement Services

    Administrative Assistant - Pastoral and Bereavement Services Cabrini is a Catholic charitable organisation inspired by the spirit and vision of Saint Frances Xavier Cabrini and the Missionary Sisters of the Sacred Heart of Jesus. This order was founded by Saint Frances Xavier Cabrini who was canonised in 1946 and later proclaimed Universal Patron Saint of Immigrants. We are a community of care, reaching out with compassion, integrity, courage and respect to all we serve. With more than 4300 staff, 1000 accredited medical practitioners and several locations, we offer a range of employment opportunities to start, continue or advance your career. Would you like to be a part of a service providing spiritual and emotional support to our patients and family members? In this role you will be offering a warm and welcoming presence and your excellent administrative skills to the team delivering pastoral services throughout Cabrini Health. Key Capabilities Experience in conference, event and meeting co-ordination and development. Outstanding interpersonal and customer skills Ability to exercise judgement, show initiative and maintain confidentiality in all matters. Ability to communicate effectively at all levels. Well-developed interpersonal, problem solving, co-ordination and organisational skills. Well-developed written and oral communication skills Exceptional Microsoft Office skills as well as database management Basic medical knowledge or previous experience in a health care environment would be desirable Attention to detail. Demonstrated self-motivation with the ability to work independently, with minimum supervision, as well as in a project tea. Relevant qualifications an advantage. Cabrini Offers Salary Packaging Professional development opportunities Employee Assistance Program (EAP) Close to public transport Police Check “ MANDATORY FOR ALL NEW STAFF TO CABRINI As per Cabrini policy, a mandatory copy of a current (under 12 months) police record check must be provided prior to the commencement date. Cabrini is an equal opportunity employer Cabrini is committed to providing a safe environment for children Compassion “ Integrity “ Courage - Respect Enquiries Catherine Carr Ph 95071878 Applications Close 23082019 Catherine Carr 95071878

    location Melbourne VIC 3000, Australia


  • Administration Assistant

    We are seeking a full-time, permanent administration assistant for an immediate start at our office in the Eastern suburbs. You will be responsible for answering phones, incoming and outgoing mail, managing multiple email inboxes, liaising with suppliers, monitoring reception, keeping documentation up to date and providing ad hoc support to production staff and the managing director as required. We require someone with strong MS Office skills, experience working in an office environment, the ability to exercise discretion in relation to confidential information, and excellent written, verbal, time management and organisation skills. Experience in any software development environment is a bonus. Experience in some or all of the following areas will be considered favourable WHS Human Resources administration, including recruitment, inductions and contracts Overseas travel bookings Event management Stocktaking This role would suit someone local, who can work with a high level of autonomy. The successful candidate will be completely trustworthy, eager to learn, able to establish good rapports with colleagues, and bring a great deal of initiative and enthusiasm to the role. Training will be provided. Hours of work are 9am “ 530pm, Monday to Friday at our Bayswater studio. Free parking is available at the premises. The application form will include these questions Which of the following statements best describes your right to work in Australia?

    location Melbourne VIC 3000, Australia


  • Administration Assistant

    We are seeking an experienced Administration Assistant to join the team on a permanent part time basis. Reporting to our Finance Office Manager, you will be responsible for providing general administration assistance, whilst maintaining a superior level of integrity and trust. You will have the ability to handle a large volume of work in a fast paced environment as well as being able to manage various responsibilities with excellent attention to detail. Responsibilities Maintaining required Maintenance schedule in our Ampro System (full training provided), along with various spreadsheets Report generation and distribution Generic administration including data entry, filing, minute taking and other ad hoc duties Creating Purchase Sales Order Requisitions in Account system, Reckon Hosted, in liaison with suppliers and business partners Document control and records management About you Previous administration experience Ability to work under pressure and engage collaboratively with a wide range of internal and external stakeholders Experience in establishing and maintaining confidential records, correspondence and related material Strong communication skills Strong level of competency in the Microsoft Office suite, especially Microsoft Excel, Word Experience in Reckon desired but full training will be provide to the right candidate Document Control experience highly advantageous You will be a responsible, accountable contributor to a busy team and will be relied upon to deliver on your required tasks. Supporting a diverse workforce We recognize that we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and we encourage applications from women and Indigenous people. We support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with future growth. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success. Come and be a part of this success. The application form will include these questions Which of the following statements best describes your right to work in Australia? Which of the following Microsoft Office products are you experienced with? Do you have a current Australian drivers licence?

    location Melbourne VIC 3000, Australia


  • Community Programs Officer

    Community Programs Officer About Casey The City of Casey is an ambitious, innovative and customer-focused Council driven by our vision of creating Australias most liveable city. As the largest and one of the fastest growing municipalities in Victoria, Council plans and delivers quality services and infrastructure for the more than 356,600 residents who call Casey home. Bunjil Place is a must-visit destination in Melbourne™s south east. It reflects and enhances the city™s rich diversity, inspiring an energetic and cosmopolitan atmosphere and has become a lively meeting place. About the role Community Life work to develop healthy, active, connected and safe communities through the delivery of community facilities, events, experiences and life cycle services from birth to older age. The Community Programs Officer will plan, develop and implement the day-to-day operation of Councils Award and Recognition programs across the Community Life Division and support the innovation and implementation of other project initiatives and priorities of the Community Activation team. In this role, you will Plan and administer all aspects of Councils Awards and Recognition programs as well as delivery of events, coordinate the promotion of Councils Award and Recognition Programs including selection panels, and develop innovative techniques and a creative approach to optimise diverse promotional opportunities Respond to inquiries and provide information regarding the various Community ActivationAwardsRecognition programs as requested by Council, Council officers or the community. Develop and undertake annual reviews of the Programs and contribute to an integrated approach to award recognition programs across Council. About you You will have qualifications or demonstrated experience in coordinating community programs or events Experience with systems to manage on-line nominations, such as SmartyGrants Great communications skills with the ability to liaise with internal and external stakeholders Highly organised with good attention to detail About our benefits Our workplace is an inclusive and diverse culture which encourages innovation and supports your work and life balance. The City of Casey offers a range of benefits including a competitive salary, a range of flexible working options, free onsite parking, career progression and development opportunities, study assistance, health initiatives and access to our support and wellbeing programs. We encourage people with a disability, lived experience of disability, Aboriginal and Torres Strait islanders and people from culturally diverse backgrounds to apply for this position. The City of Casey has zero tolerance for child abuse and is committed to creating and maintaining a child safe organisation where protecting children and preventing and responding to child abuse is embedded in the everyday thinking and practice of all Councillors, employees, contractors and volunteers. The City of Casey reserves the right not to make any appointments for this position. Salary starts at 71,267 per annum pro rata, plus superannuation Applications close 22 August 2019

    location Melbourne VIC 3000, Australia


  • Admin Assistant

    Woods Co have partnered with one of Australias leading lenders. Were looking for multiple Admin Assistants to help cover this growing team TODAY If youre an individual who prides themselves on their work, the ability to be decisive and take control (not necessarily skilled in this field) and, have the composure to adapt to changing environments, this is the role for you Whats in it for you? 40 - 45k (dependant on experience) Serious career progression growth Unreal work culture Immediate Start Northern Suburbs Location Monday - Friday, standard business hours Close to public transport Work with managers who care Full Training Provided What do you do? General administration tasks Effectively manage emails Database management and entry Support other areas of the business from an administration point of view Liaise with internal office support team regularly What do you need? No previous experience is necessary. Just a good, positive, can-do attitude The ability to learn Experience working autonomously Intermediate Microsoft Office skills Excellent time management organisational skills Excellent written verbal communication Immaculate presentation If this sounds like you, please dont delay and APPLY NOW We are interviewing immediately. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. You will only be contacted if you are shortlisted.

    location Melbourne VIC 3000, Australia


  • Site Administrator

    Site Administrator As market-leaders in complex project delivery for the Infrastructure, Renewables and Resources sectors, we are continually delivering integrated, multi-disciplinary construction and engineering solutions for our clients. And we have been doing it for more than 40 years. Decmil is a public listed company (ASX code DCG). Since our establishment in 1978, Decmil has remained an Australian owned business. We operate across Australasia, ensuring that Decmil can offer a robust combination of national expertise with local knowledge. Regardless of the size, scope or location, we are renowned for working collaboratively with our clients, delivering successful projects on-time and on-budget. Our reputation is founded on a culture of integrity, excellence, accountability and teamwork. At Decmil, we provide a team environment that is supportive and trusting at all levels and our people are encouraged to challenge openly, to work collaboratively and to make a difference. We are seeking a highly motivated and enthusiastic Site Administrator to support our project teams, based out of our office in Docklands. As the Site Administrator your responsibilities will include but not limited to Daily processing of daily job sheet entries Processing of purchase orders, daily costs and invoices in Jobpac promptly and meeting deadlines Reconciling delivery dockets Processing end of month accruals journal reallocations Assist Project Managers with month end queries and reporting Establish and maintain efficiently filing and archiving Providing support to the project team on siteoffice. Whilst technical experience is of importance to us, to be considered you will have 2 years™ experience as a site administrator or similar position Excellent analytic, communication and interpersonal skills, including the ability to work in a highly confidential environment and confidently act with discretion Knowledge of excel based spreadsheets and word processing Great time management with an ability to co-ordinate, prioritise and manage multiple tasks Self-motivated and ability to operate autonomously when required Ability to confidently communicate to all levels within the organisation High level of attention to detail, time management and organisational skills. Decmil is an equal opportunity employer and we support diversity in our workforce. Indigenous candidates are encouraged to apply. We are committed to attracting, developing and retaining the right people who are highly competent, live our values and actively contribute to our long-term success. If you™re ready to join the Decmil Team, apply now.

    location Melbourne VIC 3000, Australia


  • Rostering Coordinator - In Home Care Agency

    About us Just-for-u Care is a A fast growing In home Care Agency with a specialist team of dedicated care professionals committed to providing quality Elderly Care, Disability Care, Domestic Cleaning, Childcare, Gardening and other services upon request to the Melbourne and some regional centres. Based in the Heatherton area we are a team who are dedicated to providing exceptional services to the community. About you The ideal candidate will possess the following Prior experience rostering role Can provide two current contactable referees Ability to work in a busy and demanding work environment Able to prioritise tasks and effectively multitask An excellent phone manner and have high standards in customer service Preference will be given to applicants who live within a 1 hour radius of Heatherton About the role This is a full time role, reporting directly to the Rostering Manager your duties may include Assist with scheduling and rostering staff in the Home and Community Sector around Victoria Advising staff on all aspects of their positions as carers Liaising daily with clients, staff and external organisations involved in the Home and Community Sector Please click Apply Now and include two current contactable referees. Applicants who are interested in learning more about the agency are advised to visit www.jfucare.com.au

    location Melbourne VIC 3000, Australia


  • Administration & Project Support

    IRM Interiors is a commercial interior fitout and building refurbishment company, operating for 25 years. The position will be working alongside project managers and will be responsible for administrating our operations and projects ensuring client satisfaction. Duties and responsibilities Primary Preparing and sending out tender invitations Preparing and sending out purchase orders Following up quotations and requests Preparing and sending out invoices Assisting in preparing proposals Following up and preparing project handover documentation Secondary Attending site inspections Attending site meetings Attending client meetings Assisting in social media posting Required characteristics Highly organized Friendly manner to clientele and team The ability to manage your own deadlines and workflow whilst participating in a team environment The ability to take initiative and make your own decisions Excellent customer service, patience and phone manner Our project management team are of a friendly nature and culture “ they aim to enjoy what they do every day whilst solely focusing on client service. This position will allow you to work in a close, team environment “ with a diverse role of many different tasks. The application form will include these questions Which of the following statements best describes your right to work in Australia? Do you have experience in an administration role? Which of the following Microsoft Office products are you experienced with? Do you have customer service experience?

    location Melbourne VIC 3000, Australia


  • Business Trainee

    If you are a positive and euthanistic individual with excellent comprehension and communication skills suitable to work in a small inbound call centre, servicing industry and members enquires this could be your opportunity to gain training and fulltime employment under a Business Traineeship. While call centre and office administration experience is not essential, your demonstrated passion to be a highly successful and professional asset to the call centre and associated business administration functions is required. National training wages apply, you will undertake a nationally recognised Certificate in Business typically over 12 months, the right candidate will have further opportunity to gain a higher-level traineeship or a position directly with VECCI at the successful completion of the Traineeship. The position objectives are Provide excellent customer service over the telephone and via website chat Frontline Customer care, ensuring customers™ needs are facilitated accurately in a timely manner Membership administration, processing documentation, managing data sheets, data entry and inwardoutward correspondence and filing. This position is available for an immediate start, to apply please submit a cover letter and resume addressing the Key Selection Criteria. Applications close 4.00pm, Monday 26 August 2019. Key Selection Criteria · Ability to thrive in an inbound customer contact role · Goal orientated to meet KPIs · Excellent customer service skills and telephone manner · Excellent organisational and time management skills · High level accuracy and attention to detail · Commitment to the provision of exceptional customer service Other information A satisfactory police record check is a pre-condition of employment. Further information please contact David Gamble on 0408 556 660 or email infoatep.org.au for a copy of the Position Description. ATEP is a division of Westvic Staffing Solutions and a registered Apprenticeship Employment Network (AEN) provider, servicing businesses Victoria-wide with quality, supported Apprentices and Trainees. The application form will include these questions Which of the following statements best describes your right to work in Australia? Do you have customer service experience? Whats your highest level of education? Which of the following Microsoft Office products are you experienced with?

    location Melbourne VIC 3000, Australia


  • Redress Case Manager | APS5 (Melbourne)

    Redress Case Manager APS5 (Melbourne) BeaumontBeaumont has been engaged to recruit a number of APS5 Redress Case Managers to join an exciting and rewarding team in a major Commonwealth Government Department in Melbourne. The successful candidates will be responsible for making first contact with applicants and assessing their applications. Among other duties you will be required to work directly with applicants, ensure applications are complete, obtain further information where necessary and appropriate, and provide ongoing liaison and support. While the work involves some exposure to complex and possible traumatic material, you will not be required to meet the applicant face-to-face. As the successful candidate you will have extensive experience working with applications or in a contact officer role. Any previous experience in dealing with vulnerable people, or working in potentially traumatic environments will be highly regarded. Candidates from social worker backgrounds or with extensive experience in volunteer work are also welcome to apply. We welcome applications from all diversity groups including Aboriginal andor Torres Strait Islander people, mature age candidates and people with a disability. Applicants must be Australian citizens to apply for this role. For a discreet conversation about this role, please contact Brent Crapp, Associate Consultant, on 02 6126 4500 citing reference number 4131. To apply, please submit your CV in Microsoft Word format via Seek. 02 6126 4513

    location Melbourne VIC 3000, Australia


  • Administration Officer in Childcare

    Aspire Early Education owns and manages long day care centers across Melbourne. We are looking for someone to join our team 1 day a week (with a view to grow) supporting our Child Care Centre in Melton South. To be successful in this role, previous Administration experience in the Childcare industry and knowledge of Childcare software, practices and processes or similar is required. Key Responsibilities Answering the phone and attending to parent queries Data entry into our Qikkids software system Liaising with families regarding their enrollment Managing the our online wait list system Account management regarding direct debit and fee payments Booking in families for centre tours Filing of documentation Provide support to Centre Manager as required Key Selection Criteria Business Administration Qualifications Certificate 3 or Diploma in Childcare Services highly regarded Previous knowledge and experience in working with CCMS and Qikkids programs preferred Excellent communication and computer skills Excellent organisational skills and ability to work in a systematic manner Ability to demonstrate innovative and creative thinking Exceptional communication and Interpersonal skills Highly organised and able to manage own time Working with Children Check Required Ability to travel between sites on a daily basis The application form will include these questions How many years experience do you have as an administration officer? Which of the following Microsoft Office products are you experienced with? Do you have customer service experience? Do you have experience in an administration role?

    location Melbourne VIC 3000, Australia


  • Expressions of Interest - Corporate Diversity Partnerships

    Expressions of Interest - Corporate Diversity Partnerships Multiple opportunities Melbourne CBD, VIC and Sydney CBD, NSW locations About the organisation Jesuit Social Services is a social change organisation working to build a just society where all people can live to their full potential. Since 1977, we™ve provided services in some of the most disadvantaged in our community. We place a high priority on advocacy and are a leader in policy development and research. About the program Corporate Diversity Partnerships Seeking expressions of interest from suitably qualified individuals who are marginalised, or at risk of marginalisation from their field of qualification. What the Program offers Currently seeking expressions of interest for the African Australian Inclusion Program, delivered in partnership between Jesuit Social Services and NAB. Through this program, individuals can undertake paid work experience in their chosen profession immerse themselves in Australian workplace culture and build powerful, professional networks receive mentoring and on-going support in their day-to-day role receive training prior to role commencement About the role Seeking expressions of interest for range of roles including finance, analysts, support and administration, project management, technology, and customer facing roles. Please submit your expression of interest in confidence. How to apply To find out more information and how to apply please visit httpsjss.org.auwhat-we-doeducation-training-and-employmentcorporate-diversity-partnerships Applications close at midnight on Sunday 18 August 2019. Jesuit Social Services is an Equal Opportunity Employer committed to providing a family friendly working environment. We embrace and value diversity in our workforce and all people for their unique identity.

    location Melbourne VIC 3000, Australia


  • Site Administrator

    Site Administrator About CPBJH JV CPBJH JV brings together two of Australias leading construction partners, CPB Contractors and John Holland, with unparalleled expertise in large-scale and complex project management, civil construction, traffic management and tunnelling. The West Gate Tunnel is a partnership between the Victorian Government and Transurban. The Joint Venture has been chosen as the preferred contractor for construction, which began in early 2018 following planning assessment. About the Project The West Gate Tunnel Project is a city-shaping project that will deliver a vital alternative to the West Gate Bridge, provide quicker and safer journeys, and remove thousands of trucks off residential streets. The project will include Widening the West Gate Freeway from eight lanes to 12 between the M80 Ring Road and Williamstown Road Building a 2.8km eastbound tunnel and a 4km westbound tunnel under Yarraville Constructing a bridge over the Maribyrnong River providing an alternative to the West Gate Bridge Constructing an elevated road along Footscray Road to the Port of Melbourne and Major new cycling and pedestrian paths. Your opportunity We are seeking to appoint an experienced Site Administrator to join our team in our Footscray Road site office. The role will see you provide financial administrative support to the wider team including the following duties Process supplier invoices and subcontractor progress claims and variations Create purchase and subcontractor orders for approval Maintain financial information Ensure correct approvals have been obtained and assist with approval workflows Assist with monthly accruals Assist with approved supplier and subcontractor set-up Ensure expenses and invoices comply with contractual obligations Manage and reconcile subcontractor timesheets and dockets Accurately enter subcontractor timesheets and dockets data into Rover Assist in the creation and preparation of correspondence, documents, reports and presentations Provide correspondence and documentation filing to ensure ease of retrieval of information Assist Contract Administrators and purchasing staff with ad-hoc tasks Complete and process various forms and approval documentation Produce ad-hoc reports as required from time to time Assist with the management of the site office complex and associated temporary buildings Provide customer service to all internal and external key contacts as required Our minimum requirements for these roles are High School certificate or equivalent administrative experience 2-8 years™ experience in an office administration environment and accountancy and document management practices. Use of databases - JDE experience highly regarded Good computer literacy skills, knowledge of accounting practices, ability to work in a fast-paced team environment and excellent attention to detail Exceptional written and verbal communication skills CPBJH JV is committed to equal employment opportunity (EEO) and actively seeks to remove barriers people may face in gaining a successful position on the West Gate Tunnel Project. We value diversity in our team and people who share our values of authenticity, respect and excellence are encouraged to apply.

    location Melbourne VIC 3000, Australia


  • Policy Administrator

    Policy Administrator Over 15 years DUAL Australia has become one of the largest independent Underwriting agencies in Australia by focusing on creating unique products and solutions for the SME market. We™re a company committed to having fun at work while getting the job done. As a company we™re known in the industry as a group dedicated to giving back to the community by partnering with charitable groups and actively participating in fundraising events. We™re looking for an administration super star to join our Melbourne team to provide support to the Underwriters on our speciality built operating system for on an initial 12 month contract. We seek an outgoing candidate with strong communication skills and excellent interpersonal skills, at least two years of administration experience (Insurance, Banking or Financial Services experience preferred but not essential) and a passion for customer service. The ideal candidate will also have excellent organisational skills, be able to work in a close knit team environment and be able to comfortably use Word and Excel. Duties will include Processing outstanding SME business through RiskWrite (DUAL™s Operating System) to ensure all business is up to date Issue timely and accurate policy documentation Process Mid term adjustments according to underwriting approval and issue documentation Develop working relationships with broker administration staff, underwriters other key stakeholders Clear Pending Cash report in timely manner and report to the Regional Manager on outstanding items Visit our website (www.dualaustralia.com.au) to learn more about our products and unique WebRater system, our LinkedIn page (httpswww.linkedin.comcompanydual-australia-pty-ltd) and Instagram (httpswww.instagram.comdualaustralia) to see what we™re up to and what we™re about. If this sounds like you œApply Now by sending your cover letter and resume to our HR Coordinator, Hayley Diamond (hdiamonddualasiapacific.com) Level 6, 160 Sussex St Sydney NSW 2000 WWW.DUALAUSTRALIA.COM.AU The application form will include these questions Which of the following statements best describes your right to work in Australia? Whats your expected annual base salary? Do you have experience in an administration role? Do you have customer service experience? How much notice are you required to give your current employer?

    location Melbourne VIC 3000, Australia


  • Office Administrator - Part-time

    Exciting opportunity to work for a well-regarded construction organisation who specialise in commercial fit out. This is a brilliant opportunity for someone looking for worklife balance as it is a 4 day a week requirement, with flexibility on days. You will need to have worked in an administrative position previously, with accounts exposure, ideally within the construction industry. Duties will include, but not be limited to Processing supplier and subcontractor invoices for payment Invoicing clients Assisting with debt collection Answering and directing incoming phone calls and emails All general office and administration duties Work with a close-knit team who are passionate about the projects they work on. To be successful in this role, you will be a team player, someone with proven administration ability, excellent personal presentation and communication skills. IntermediateAdvance MS Office a must. If this sounds like you, then please apply. For a confidential discussion please call Jemma on 0435 333 537.

    location Melbourne VIC 3000, Australia


  • Administration Assistant, Senior School

    Administration Assistant, Senior School Founded in 1964, Luther College is co-educational secondary school of 1170 students located in Croydon Hills. The College provides an educational environment where Christ is central, excellence is pursued, and relationships are valued. We are committed to learning that is active and student focussed, through designing learning experiences that are relational, relevant, rigorous and reflective. At Luther we believe in providing our students with learning that really matters to them and to their future. Luther College seeks the services of an Administration Assistant supporting our Senior School to join the team on a fixed term appointment, commencing on Monday 7 October until Thursday 12 December 2019. The Administration Assistant will take direction from the Head of Senior School and will be responsible for personal assistant duties, as well as administrative support for Senior School staff and coordination of Senior School activities. This is a fixed term, part time position working 4 days per week (days of the week to be negotiated with the successful candidate). This position has a classification of School Officer Grade B “ Resources Stream as per the Lutheran Education (Victorian Schools) Multi Enterprise Agreement 2018. Applicants must already hold an Employee Working with Children Check clearance and be able to transfer this to Luther College. Applications must include Covering letter, introducing yourself Curriculum Vitae, including your qualifications and experience The names and contact details of three professional referees Evidence of a current Working with Children Check (WWCC) and Evidence of your right to work in Australia (copy of your passport or birth certificate). APPLICATIONS CLOSE Thursday 29 August at 1200pm via email to Cara Haverkamp, Director of People and Culture on recruitmentluther.vic.edu.au The College reserves the right to make an appointment at any stage of the recruitment process, including prior to the closing date for applications. We thank you for your understanding. As Luther College is committed to child safety, we require all applicants to undergo a screening process prior to appointment and successful applicants must comply with the College™s Child Protection Program. Visit our website for more information and for a copy of our Child Protection and Safety Policy and Child Safety Code of Conduct. For further information about Luther College, and to obtain a copy of the position description, please visit www.luther.vic.edu.au Applicants must be willing to support the Schools approach to excellence in Christian co-education. We thank all applicants for their interest however only those candidates selected for interview will be contacted by phone. Luther College 1-39 Plymouth Road CROYDON HILLS VIC 3136 Phone (03) 9724 2000 Fax (03) 9724 2007 www.luther.vic.edu.au The application form will include these questions Which of the following statements best describes your right to work in Australia?

    location Melbourne VIC 3000, Australia


  • Administration & Accounts Assistant

    Agile Services are a proudly Australian owned and operated Labour Hire, Recruitment Traffic Management specialist. We pride ourselves on outstanding service and our ability to be Agile which sets us apart from our competitors. We are seeking an Administration Accounts Assistant to join our team. We specialise in the Labour Hire, Recruitment Traffic Management sector however, your experience does not necessarily need to be in this area. To be considered for this position, it is essential for you to have previous administration experience (it would be highly advantageous if it was in the recruitment industry). Responsibilities will include Manage all Compliance for consultants Interaction with candidates and clients Answering the phone taking messages Reference checking Uploading job advertisements onto relevant job boards Manage maintain the company Database Invoicing Accounts Receivable Payable Assist with Payroll function Data entry other general administrative duties Successful applicants MUST have be Strong work ethic Proactive Enthusiastic Attention to detail Ability to work autonomously and in a team environment Sound verbal and written skills Pride in their work Solid investigative skills Intermediate skills in the Microsoft Office package and Flexible and willing to assist whenever necessary. We are seeking an individual who is looking for a challenging, long-term career. We will provide you with all the necessary tools to ensure you succeed. You will be a problem-solver and have an ability to think on your feet. You will have excellent communication skills and be able to interact with a wide-range of individuals. No day will ever be the same and you will have an ability to adapt to all situations. We are a growing business we will give YOU the opportunity to grow with us The successful applicant will be offered a salary commensurate of your experience. Please apply online, or email your application to danny.nalderagileservices.com.au Please Note Due to the volume of response, only shortlisted candidates will be contacted

    location Melbourne VIC 3000, Australia


  • Management Support Officer MDO

    Management Support Officer MDO Join a growing energy company working in our Managing Director™s office Permanent, full time opportunity located in Melbourne CBD Flexible working environment About us Jemena is an Australian energy company that owns and operates an 11 billion dollar portfolio of electricity and gas assets across the east coast and northern Australia. We supply millions of households and businesses with these essential services every day. About the role Interested in working for a progressive essential services business where you™ll constantly be challenged to be your best, part of a focussed team and accountable for managing and coordinating your day to day responsibilities? Jemena is recruiting for a role of Management Support Officer (MSO) to the Executive Assistant to the Managing Director and invites you to apply if you have experience working within a diverse and complex business. Duties Responsibilities Working closely with the Executive Assistant to ensure the efficient and effective management of every aspect of the Managing Director™s office (MDO), Coordination of the MDO procurement processes, meetings, travel, and expenses, Supporting the Executive Assistant with projects, Participation in the Administrative Forum. Skills Experience Be able to quickly build a high level of trust and confidence with the Executive Assistant and Managing Director, Have the ability to work within a fast paced, ever changing environment, dealing with highly sensitive information, Have the ability to communicate effectively with senior managers and international shareholders, Be innovative, technically savvy, and embrace new ways of working, Be able to work effectively unsupervised, individually and as part of a team, managing competing priorities within required timeframes, Be flexible and have a sense of fun. CultureBenefits Jemena is a dynamic company that focuses on attracting and motivating talented industry professionals. We have made it our priority to create an exceptional workplace with competitive salaries, educational assistance and salary packaging options, among other benefits. To apply please submit a Cover Letter and CV, applications close by Wednesday 28th August, 2019. Jemena is not accepting submissions from recruitment agencies for this role. As part of Jemena™s recruitment process, you will be required to undergo pre-employment checks

    location Melbourne VIC 3000, Australia


  • Operations Administrator - Investment Services

    Operations Administrator - Investment Services Bell Potter Securities Limited is a leading stockbroking and financial advisory firm that is a part of the listed Bell Financial Group (ASXBFG). We offer high-quality professional advice to corporate, institutional and private clients across Australia. We currently have an opportunity for an experienced administrator to join our investment services team. Reporting to the Team Leader Operations, your primary responsibilities will include Processing multiple complex financial products (including margin lending, cash management accounts and managed funds) in a timely, efficient and service orientated manner Opening new accounts, making static data changes to existing accounts and arranging closure of accounts Processing dividends and other corporate actions Any ad-hoc duties as directed. Required experience Ideally 2 years administration experience in the financial services industry, preferably within stockbroking Extremely good communication skills. Must be able to liaise with clients (internal and external), registries, other margin lenders, CHESS participants etc Must have an innovative and common sense approach to resolving complex problems Excellent attention to detail and accuracy Team orientated Reliable and committed Flexibility and willingness to increase the scope of the role Industry related qualifications (commerce business accounting) desirable but not essential. Applications for this role should be submitted using the Apply Now button. Please note only successful candidates will be notified. The application form will include these questions Which of the following statements best describes your right to work in Australia? Whats your expected annual base salary?

    location Melbourne VIC 3000, Australia


  • Service Administrator

    Service Administrator Airmaster Australia Pty Ltd provide Facility Management services as well as being a leading national provider of air-conditioning and building services solutions to commercial building owners. Role We are seeking a Facility service coordinator to join a city-based service centre to assist in the maintenance dispatch and co-ordination of technicians and subcontractors working for a blue chip Education client. The primary duty is to work with our service team ensuring technicians are completing the required maintenance and reactive work request within the contractual KPI time frame and ensuring that we all ways exceed our customers™ expectations of quality customer service and support. Whilst entering data correctly and managing the Archibus and Great Plains management platforms The position on offer is a 38 hour per week, full-time ongoing position. Key Competencies Clear written and verbal communication, with pleasant phone manner Intermediate computer skills in Microsoft excel and office based database General all round business and office skills Ideally the successful applicant would come from a service industry background. We offer a great working environment and a remuneration package to commensurate with your skills and experience. If this exciting role is for you and you wish to become a valued member of the Airmaster team, this role is available now so please forward your resume through the Apply button below. If you would like to find out more about this unique opportunity, you can contact me directly on (03) 9837 8345. For all enquiries, please contact Ralph Rio Phone 1300 247 627 Email rrioairmaster.com.au Web www.airmaster.com.au

    location Melbourne VIC 3000, Australia


  • Scanning / Administrative Clerk

    About Our Firm Founded in 1981, Zaparas Lawyers has a proud tradition of service as a family business supporting clients in compensable injury. Our strong Firm ethos is underscored by believing in a society where all individuals have appropriate redress when they suffer loss. In support of this ethos we do everything in our power to make the legal process as open, uncomplicated and as non-frightening for our clients as possible. By providing the best advice we achieve just compensation for clients and earn a strong reputation in our field. A great opportunity has arisen for a full time ScanningAdministrative Clerk to join our Sunshine office. Job tasks and responsibilities Provide legal team with assistance in scanning materials provided by the solicitors Allocate the scanned material onto the correct files in LawMaster File the scanned material into the appropriate document classification, both on the hardcopy and softcopy files as well as update the schedules on both files diligently Coordinate, sort and distribute incoming mail Carry out a variety of administrative tasks as directed Relief reception The Successful Applicant You are a self-motivated individual who can work autonomously You have excellent communication skills and the ability to service customers in an efficient and friendly manner You have great attention to details and is able to complete tasks to a high standard You are proficient in Microsoft office and Law Master would be an advantage however training will be given How To Apply If you think this is the job that you have been searching for, please click Apply today. The application form will include these questions Which of the following statements best describes your right to work in Australia? Do you have experience in an administration role? Which of the following Microsoft Office products are you experienced with? How much notice are you required to give your current employer? Whats your expected annual base salary?

    location Melbourne VIC 3000, Australia


  • Administration Assistant

    South Melbourne Stowe Australia is seeking a highly motivated Full Time Administration Assistant for the Victorian Construction Team. About the Role¦ Stowe Australia has been providing Electrical Services for over 100 years and has developed a strong background in all facets of electrical power installations and maintenance. Our construction and projects departments undertake the electrical services on medium to large scale projects and as such require a small but dedicated team to provide administrative support to the management team. The successful candidate will be a team player with a strong sense of responsibility who focuses on achieving outcomes via common sense and initiative combined with problem solving skills. Applications are open to intermediate and entry level candidates. An intermediate level knowledge of Microsoft Office and Excel is advantageous. You will be required to perform the following Weekly Timesheet Consolidation Creating Purchase Orders Processing of Purchase Orders Client Invoicing Processing and Reconciliation of Supplier Invoices Invoice Debtor Management Support to Management and Team Leaders as Required Data entry and Control of Project Reports Creating Jobs and Job Folders Filing of Documentation Ongoing Maintenance and Record of Staff Training Logs About us¦. Stowe Australia recognises that our main asset is our people and therefore invests heavily in the development and retention of employees. Stowe Australia is considered by the industry as an employer of choice. This is evident from Stowe™s continued ability to attract and retain quality people in the business. The company has in excess of 100 employees with more than 15 years of continued service with the company. The development of employees has allowed us to provide career planning, opportunities and promotion from within the organisation resulting in a skilled, high performing, cohesive and loyal team culture. To be Successful in this role you will need the following Good Communication Skills Reliable and Punctual Attendance to Work Contribution to Achieve Desired Outcomes and a Positive Work Culture An outgoing and Positive Attitude A Willingness to Learn and Make the Role Your Own. No recruitment agencies please

    location Melbourne VIC 3000, Australia


  • Administrative Officer

    Administrative Officer Parkville Ongoing Part Time Administrative Officer, Gynaecology, Oncology and Dysplasia Units Ongoing part time position 36 hoursweek The Royal Women™s Hospital is Australia™s first and largest specialist hospital dedicated to improving the health and wellbeing of newborns and women of all ages. To join the Women™s is to be instrumental in forging progress towards health equity for women from ground-breaking research through to the bedside delivery of multi-disciplinary clinical care. Creating exceptional experiences is at the heart of everything we do for our patients, their families, and our people across our specialised services within maternity, neonatal and women™s health The department has a number of inpatient and outpatient services that accommodates specialist care for women in oncology, gynaecology, dysplasia and early pregnancy. In partnership with our Victorian comprehensive cancer centre partners, the service provides a multidisciplinary model of care to women and their families. Each service in this department plays a role in the co-ordination of care through the patient journey internally and externally. This department also provides a state-wide registry for Gestational Trophoblastic Disease (GTD) including assessment, treatment and monitoring of the disease. Your contribution This position provides patient administration services to the department and will assist in maintaining a high level of customer service to external and internal stakeholders. This role requires a high degree of immediacy with response to questions and requests. The role will work very closely with other members of the multidisciplinary team Your duties will include (but are not limited to) the following Coordination of the Gestational Trophoblastic Disease Registry Corresponding and communicating with internal and external stakeholders Providing administrative assistance to the Multi Disciplinary team About you To be successful within this role you will need to have Experience working in a healthcare setting Proficient in the use of Microsoft Suite Our offering When you join the Women™s you unite with talented people who share your purpose and unwavering determination to advance health outcomes for all women. You will find a workplace that is collaborative, progressive and passionate about learning and working together in multi-disciplinary teams to ensure you find the exceptional in your everyday. Our staff benefits program includes salary packaging, on-site car parking and childcare (subject to availability), alongside a range of discounted financial, lifestyle and wellbeing benefits provided by our staff benefit partners. To learn more, please visit www.thewomens.org.aucareerswhy-work-at-the-womensstaff-benefits We are proudly White Ribbon and Breastfeeding Association accredited. The Women™s is committed to gender equity principles and our people have an awareness of and sensitive approach to violence against womenfamily violence matters. The Women™s is an equal opportunity employer committed to diversity and social inclusion. We welcome applications from culturally and linguistically diverse backgrounds, including those from Aboriginal andor Torres Strait Islanders, people with lived experience of disability and people who identify as LGBTI. Ready to make the move? For more information about the position, please see the Position Description attached and apply online by selecting œapply now below. All appointments to the Women™s are subject to a satisfactory clearance of Working with Children Check and Police Check. Enquiries Deborah Carroll Ph (03) 8345 3534 Applications Close 23082019 To view the position description or submit your application please click the Apply Now button below.

    location Melbourne VIC 3000, Australia


  • Office Administrator

    Office Administrator Benefits Excellent working culture Conveniently located on St.Kilda Road View to extension About the company This leading global pharma company seek to improve the lives of people around the globe through innovative and life enhancing therapies About the opportunity In this varied and busy administrative role, you will responsible for the smooth day to day running of the office Duties Reception duties Attend to facilities and maintenance Travel booking Organising meeting logistics Organise catering General administration duties Manage some EA responsibilities Skills and Experience Previous experience in office environment Experience in the pharmaceutical industry highly regarded Excellent PCtechnical skills Strong organisational ability Excellent communication skills To be considered for this role you need to be able to commence on the 26th August and commit to full time hours for a minimum of 7 weeks How to Apply Click apply or contact Jo Turner (Senior Specialist Manager) on 03 9938 7120 for a confidential discussion. ( SK915725A ) CALL US TO DISCUSS YOUR CAREER 03 9938 7100 www.hpgconnect.com

    location Melbourne VIC 3000, Australia


  • Casual Pool Administration Officer

    Casual Pool Administration Officer Would you like to work across a diverse range of council services? Join our Casual Pool to provide relief administration support Casual rate of 39.18 per hour About the role We are seeking administration officers to join our newly created casual administrative pool at Glen Eira Council. In this role you will provide a range of effective administrative services and customer service to departments within Council on a casual basis as requested. Key responsibilities of this position include Undertake specific administrative tasks as allocated Provide and maintain quality and timely administration support Provide excellent customer service to all internal and external customers Enter invoices through Councils financial software system Maintain a safe work environment and at all times adopt safe work practices About you This is a fantastic opportunity for an individual who is proactive, efficient and team oriented with exceptional administration skills and attention to detail. With excellent communication and time management abilities, your capability to adapt to change will be integral. To be considered for this role, you will have Experience in a broad range of administrative skills and systems Intermediate knowledge of Microsoft Office suite, particularly Word, Excel and Outlook Excellent knowledge of English grammar, spelling, punctuation and expression Ability to be work effectively, efficiently to support projects and program needs without supervision and to tight time lines Ability to easily adapt to working across different services areas of Council Excellent customer service skills and the ability to handle enquiries and correspondence professionally and effectively Experience in an administrative role andor the completion of a post-secondary course in businessadministration. About Glen Eira Council Glen Eira City Council aims to be an organisation that is high performing, values based and one that strives for innovation. We have been recognised as an Employer of Choice in The Australian Business Awards 2019. We endeavor to recruit people with who share our values, are proud of the work they do and have a desire to make a difference to our community Benefits You will be part of a team where the culture is valued by all staff. Welcomed by everyone you meet - team work, collaboration and giving back to the community is a way of life at GECC. We will offer you A supportive and collaborative team environment where your ideas are welcomed Regular training and ongoing support A strong learning and development focus and culture Reward and recognition programs Opportunities to work in local government How to Apply As part of the online application form you are required to Attach your resume Attach a separate cover letter and quote Ref. 19324 Address the screening questions. (Please note the questions will appear after your application has been submitted.) To obtain a copy of the position description please visit www.gleneira.vic.gov.au Applications are preferred online or alternatively please mail to People and Culture, PO Box 42 Caulfield South 3162. Please note that applicants must be willing to undergo a Police records check and hold or be willing to obtain a working with children check for the purposes of employment. For further information please contact Michelle Forrest on (03) 9524 3451 Glen Eira City Council prides itself on being an equal opportunity employer and a child safe organisation. As a Council, we are committed to providing a diverse and inclusive workplace that values the safety and wellbeing of children and young people, as well as all our employees.

    location Melbourne VIC 3000, Australia


  • Casual Area Admin Assistant - Victoria/Tasmania

    Casual Area Admin Assistant - VictoriaTasmania Salvos Stores has a vacancy for a suitably qualified person for the position of Casual Area Administration Support located at the Salvos Stores VictoriaTasmania State Office in Richmond, reporting directly to the State Office Administration Supervisor. Your role as Area Administration Support will include but not be limited to providing administrative assistance to the Victorian and Tasmanian retail management team. As the successful applicant you will have the following attributes Extensive administrative experience Outstanding verbal and written communication A proven track record and a passion for delivering extraordinary customer service Energetic team player with a hands-on approach An intermediate to advanced working knowledge of Microsoft Office As someone known for your integrity, you will relate to The Salvation Army Mission and Values. Working for Salvos Stores is a rewarding experience, which goes beyond a normal job and allows you to give something back to the community whilst experiencing working with an employer of choice. Applications close 23 August 2019

    location Melbourne VIC 3000, Australia


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