Admin Manager Jobs In the Northern Suburbs

Now Displaying 3 of 3 Admin Manager Jobs




  • Office Administrator

    <p>Deflecta is an Australian SME, manufacturing specialist concrete protection products to service the health, construction, agriculture and food manufacturing sectors. We are currently for looking an experienced office administrator to join our team to perform a key role within our company.  We are looking for someone with strong administrative skills with high level attention to detail to suit a diverse role within the company. IMMEDIATE START.<p><p><strong>KEY RESPONSIBILITIES Including, but are not limited to<strong><p><ul><li>Answer phone callsemails and direct inquiries to appropriate staff members<li><li>Provide general administrative support to the business, ensuring the office is kept well-organised<li><li>Order office supplies and other items as required<li><li>Manage incomingoutgoing stock, arrange freight (including exportsimports) and keep documentation filed accordingly<li><li>HR contracts<li><li>Update Company registers, reports, records, databases, etc.<li><li>Support sales team with tender listings, project follow up and documentation<li><li>Project Sales and tracking<li><li>CRM data entry<li><li>Prepare international documentation ie Commercial Invoicing Shipment<li><li>Support contract administrators with project documentation.<li><li>Make arrangements for meetingsconferences including the preparation and distribution of Agendas and Minutes<li><li>Assist management and other staff members as directed<li><li>Liaise with external Accountant<li><li>Credit Application Checks<li><li>Maintain work cover and insurance premiums<li><ul><p><strong>KEY SELECTION CRITERIA<strong><p><ul><li>At least 3 years experience in office administration<li><li>High attention to detail<li><li>Strong verbal written communication skills with a friendly and professional demeanour<li><li>Ability to multi task and coordinate multiple tasks<li><li>IT knowledge and skills<li><li>Initiative and willingness to learn and develop within the position<li><li>Basic bookkeeping skills<li><li>Experienced MYOB and MS Office skills (including Outlook, Word, PowerPoint Excel)<li><ul><p><strong>APPLICATION INFORMATION<strong><p><p>Please forward your Cover letter and resume, including referees (addressing the Key Selection Criteria) to accountsdeflecta.com.au<p>

    location Greater Melbourne Area


  • Senior Administrator & Accounts

    <p><strong>Rankin Business Lawyers<br >Senior Administrator Accounts <br >Melbourne<strong><p><p><em><strong>PLEASE NOTE  Only applicants who include a specifically worded cover letter detailing their interest and suitability for the role will be considered<strong><em><p><p><strong>Bring your administration, people and finance skills to join our fabulous team<strong><p><ul><li>Law firm that operates within a virtual framework<li><li>Experienced rapid growth in our 6 years since inception<li><li>Flexible working conditions<li><li>Cloud technology environment<li><li>High performing team and individuals<li><ul><p><strong>The opportunity<strong><p><p>We have an outstanding opportunity for a driven, team player to join our national team in a combined role of accounts and administration, based in Melbourne, working within our virtual framework. This position is to replace one of our current staff who is moving within our practice to a different role.<p><p><strong>About us<strong><p><p>We are a full service commercial law firm offering a range of legal services to our business clients. Our purpose is to serve our clients through a dynamic and exciting team environment. All of our people choose their places of work and have flexibility to work to their strengths and be the best version of themselves. As an organisation we value hard work, innovation, initiative, open communication, learning and development, and success. Due to the quality of our people and the different business model we have successfully put in place our firm is non-hierarchical and allows for rapid growth. Our people are team players, hard-working and professional, and our leader, Rob Rankin, is innovative, entrepreneurial and generally outstanding.<p><p><strong>About the role<strong><p><p>The purposes of the role are to run our accounts, including accounts receivable, accounts payable, payroll and trust accounting, as well as to oversee the success of the systems and processes to ensure our office functions effectively. You will report to the General Manager and the Practice Manager but we emphasize the team nature of how we go about our work. Success in the role will be measured by output and its quality, contribution to our team environment, ideas for improvement and effective management of our systems and processes. Opportunities for your career growth will depend on your own desires, the firms growth and your performance.<p><p>Some of your core tasks in addition to accounts will include anticipating and preparing materials needed for correspondence, appointments, meetings, telephone calls and conferences, verbal direction or from knowledge of company policy or procedures filing correspondence and other records maintaining our practice management software handling administrative details, usually of a confidential nature and using considerable judgement to determine the approach or action to take in non-routine situations scheduling appointments, arranging travel schedules, and making bookingsreservationspurchases support to Rob Rankin and the team.<p><p><strong>About you<strong><p><p>You must be a team player, driven for self improvement, good with people, able to give and receive feedback, willing to put your ideas forward, and able to get the job done. You will have a proven history of taking responsibility for your tasks and completing them according to company processes and procedures in set timeframes. You will be confident, mature minded, self-directed, proactive, have strong attention to detail, be client focused, have high integrity and a strongwork ethic. You will be a great communicator, capable of getting results and able to build strong relationships. You will have a systematic approach to administration processes and business operations, and be able to work autonomously as well as within our team. You will also enjoy being with a company that rewards and takes genuine care of its own people. You will be well organized and competent with the usual tools of technology, including working with our cloud based platforms. You will be enthusiastic and able to contribute to our positive culture.<p><p><strong>Remuneration<strong><p><p>Salary of 60,000, plus superannuation, plus laptop, plus mobile phone.<p><p><strong>How to apply<strong><p><ol><li>Include a <em><strong>specifically worded cover letter detailing your interest and suitability for the role <strong><em><li><li>Include your <em><strong>current CV<strong><em><li><ol><p>You will then be sent a brief set of questions that will help to initially gauge your suitability for the role.<p><p><p>

    location Greater Melbourne Area


  • Wish Operations Manager

    <div><div><p>Make-A-Wish is one of Australiaâ„¢s most trusted charities and part of the largest wish-granting organisation in the world, with 39 affiliates, supporting children in nearly 50 countries on five continents. We partner with children with life-threatening conditions, their families and medical teams to grant wishes as unique as the children who imagine them. Wishes work to complement medical treatment, build resilience and bring hope at the time when the children and their families need it most. At Make-A-Wish, we have a single purpose and mission to grant the wish of every eligible child.<br ><br ><b>The role<b><p><p> Make-A-Wish is seeking a talented, engaged and driven Wish Operations Manager. Working within the Wish team, you will play a critical role in bringing each wish to fruition. Reporting into Head of Wishes, you will be responsible for overseeing the Wish schedule, which includes approximately 1,000 children at various stages of their wish journey each year.<p><p> Working across our Wish Engagement and Wish Production teams, this role has ownership of ensuring wishes are scheduled, allocated and delivered within the timeframe and agreed budget.<p><p> You will bring a passion for giving, exceptional stakeholder management, organisational and influencing skills. You will have sound commercial acumen, project management skills and experience, and the ability to closely manage to budgets. This exciting opportunity will enable you to play a critical role in making more wishes possible for children in Australia.<br ><br ><b>Responsibilities of the position include<b><p><ul><li> Ensure all wishes in the programme are scheduled, allocated and delivered within the timeframe and agreed budget<li><li> Monitor and manage adherence to all timeframes for wishes with Wish Engagement and Wish Production teams, ensuring wishes are delivered on time, to agreed budget, balancing the delivery of wishes with commercial resources<li><li> Using Salesforce, you will create and run various reports to track and project wish budget and delivery, as well as analyse trends and identify any cost saving opportunities<li><li> Identification of process improvements to drive greater effectiveness for the Wish team.<li><li> Oversee weekly, monthly and quarterly reporting for the Wish Team and international affiliates.<li><li> Lead cross-team organisational collaboration, ensuring understanding of where the wish programme is at any given point, and provide statistics and reports to enable other departments with their duties.<li><li> Responsible for communicating to the Income Generation team on which wishes are approaching.<li><ul><p><b> Qualifications, Skills and Expertise<b><p><ul><li> Proven project managementoperations management experience<li><li> Exceptional stakeholder management and influencing skills, balancing operational requirements and commercial resources<li><li> Ability to work collaboratively with and across teams, as well as the ability to work independently<li><li> Strong work ethic, self-driven and proactive<li><li> Proven ability to identify process improvements propose and implement changes<li><li> Strong commercial acumen<li><li> Process-driven, detail oriented whilst able to see the bigger picture<li><li> Experience building reports on Salesforce<li><ul><p> In return for your passion and enthusiasm, Make-A-Wish offers the opportunity to work within an engaged, high-performing team while helping to make a life-changing difference to seriously ill children - what could be a better motivation?<br ><br > If this sounds like you, we would love to hear from you, please send your application ASAP.<p><p><br > Only people with the right to work in Australia may apply for this position.<p><p><br ><i>Make-A-Wish Australia is proud to be a child-safe organisation. Our recruitment practices are strictly adhered to during the application and interview process and include thorough screening to ensure that anyone that joins us at Make-A-Wish aligns with our values and commitment to child safety.<i><p><div><div>

    location Richmond, Victoria


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