Training & Professional Development Officer & Workforce & Industry Development Office Administrator (TAS)

Full time 12-month fixed term agreement

The Workforce & Industry Development Unit (WID) of ACSA delivers information and services that improve quality and support the workforce of organisations operating within the aged services sector. 

We are Industry driven, providing information, and implementing initiatives that develop and support the delivery of quality services to older Australians that meets expectations and are responsive to consumer needs. 

We work with our stakeholders to help them achieve their workforce and industry development objectives.  We deliver this work through three key areas of focus: Workforce Planning, Workforce Development, Sector Support, and Industry Development.

This role has regular contact with the Senior Manager of WID, ACSA members, other ACSA Team members and other Stakeholders so a high level of professionalism and customer service is expected. The Training & Professional Development Officer & WID Office Administrator will be working in partnership with the Strategic and Operational Coordinator of Training and Professional Development and the Workforce & Industry Development Team across all functions. The role is responsible for the provision of administrative support and assistance to the WID team, but in particular, the Training & Professional Development (T&PD) Unit. 

The position will work with the team to deliver activities that broaden the capacity of the industry to meet the needs of older people. 

Activities include:

Administration

• Providing support to the Senior Manager – Workforce & Industry Development.
• Assisting in the maintenance of the Training and Professional Development Portal
• Assisting in maintaining training programs including organisation of trainers/presenters and venue, information to be provide in the online environment, registrations, production of required resources, management on the day(s) of delivery, and all post-delivery activity including facilitation of payment.
• Assisting in the planning of all aspects of ACSA T&PD activities to ensure they meet industry needs and are organised, conducted and evaluated.
• Assisting with the marketing and coordination of activity
• Assisting with reporting and invoicing
• Online workshop session management and facilitation
• Providing on the ground administrative support for the delivery of local training

Customer Service

• Providing a high level of customer service to all employees and external stakeholders at every point of contact.
• Responding to requests in a timely and professional manner
• Offering advice and services to meet customer needs and provide solutions to problems
• Delivering on promises made to customers and stakeholders and ensure timely follow up
• Developing relationships with customers and stakeholders in a professional capacity

Team Support

• Providing overall administrative assistance to the Workforce & Industry Development Team.
• Supporting the T&PD Team in the lead up to training delivery at both a local and National level.
• Providing clerical and administrative support by preparing correspondence and maintaining documents and files.
• Applying knowledge and understanding of administrative principles, practices, methods, and techniques to manage all administrative records.

The person we are looking for:

• Has relevant qualifications or experience in office administration
• Has high level relationship building and relationship management skills
• Has excellent spoken, written and communication skills.
• Is proficient in the use of Microsoft Office suite of applications and has a current driver’s licence.
• Able to work autonomously or within a team environment
• Be flexible and helpful and have a “can do” attitude
• Prioritise work in terms of urgency and as per consultation with the Strategic and Operational Coordinator T&PD. Schedule work activities in advance and be counted on to follow through on tasks
• Able to keep track of priorities and give supervisor early warning of possible problems
• Shows initiative and is proactive in looking for improvements to work practices

This position will be contracted for a period of 12 months from the start date.  The competitive remuneration package includes the ability to salary sacrifice. 

To apply for this position, please forward your resume and a covering letter either via Seek or directly to Melissa Jurie at melissa.jurie@acsa.asn.au.

Permanent - Full Time

We are looking for a resourceful person with extensive administration experience and well-developed interpersonal and communication skills for the role of Executive Assistant Support Officer.

A key purpose of this role is supporting Executive Assistant’s (primarily to the Mayor and General Manager’s Office and Group Manager Engineering Services) during periods of peak workloads and leave.  The role is a full-time, permanent position that also covers administration staff absences across the whole of organisation.

A salary between $62,810 and $75,565 will be negotiated with the successful applicant (plus 12½% superannuation).

Council is an equal opportunity employer and a smoke free workplace.  Prospective applicants should note that random alcohol and drug testing is a condition of employment at Clarence City Council.

A copy of the role description (includes selection criteria) may be accessed at www.ccc.tas.gov.au/careers or by contacting Kristy Hayes on 62179678 or email khayes@ccc.tas.gov.au

Applications directly addressing the selection criteria should be forwarded to the General Manager, Clarence City Council, PO Box 96, Rosny Park 7018 or email to human.resources@ccc.tas.gov.au. 

Applications close 9:00am Monday, 2 November 2020.

Banjo's Corporation are looking for a highly organised and professional Executive Assistant to provide a high level of administrative and general office support to the Legal Counsel and CEO/Managing Director. 

Within this fast-paced role we are looking for an individual with exceptional organisation skills, strong attention to detail, and a willingness to learn. 

Selection Criteria: 

• At least three (3) years’ experience in a similar role; (Legal and secretarial experience will be an advantage) 
• Proficiency in all areas of MS Office, in particular Word and Excel;
• Excellent written and verbal communication skills, with the ability to operate in a highly professional manner;
• High level of document management with exceptional attention to detail;
• Knowledge of Franchising and commercial contracts (preferred but not essential);
• Impeccable phone manner;
• Excellent communication skills ;
• Good memory and recall; 
• High level of organisation skills; 
• Experience in diary management, arranging travel and organising meetings;
• Experience managing employee files;
• Proficient at effectively using online filing platforms (Sharepoint);
• Computer literate;
• Able to follow instruction;
• Able to maintain confidentiality.  

If you believe you could be a good candidate for this role, please email a current CV and cover letter addressing the selection criteria to the Administrator at admin@banjosrc.com.au    

Applications close 23 October 2020

Immediate start preferred

St John offers the highest quality health, safety and welfare services to all members of the community in pursuance of the objectives and purposes of the Order of St John. We are growing to need a highly motivated Executive Assistant to support our CEO and Leadership Team.

The primary objective of our EA will be to provide high level secretarial, administrative assistance and project support. The position is varied and requires the ability to adapt to changing situations and work collectively with the team to deliver Organisational outcomes.

The successful candidate will have demonstrated experience in an Executive Assistant role and/or Diploma of Administration.  You will be a tech savy individual, able to demonstrate Initiative, act with discretion and judgement including sound communication skills, attention to detail with the ability to maintain confidentiality.

A satisfactory National Police Check and Working with Vulnerable People License is an essential requirement for working with St John Ambulance.  Applicants are required to attach a copy of these alongside their application, or a copy of the receipt confirming that these have been applied for.

Applications close Friday, 30/10/2020 at 9.00am

A copy of the position description is available on www.stjohntas.org.au

No recruitment agencies thank you.

We are Wilson Homes

For over 30 years we have been Tasmania’s leading New Home Builder.  Wilson Homes will continue to lead and drive innovation and quality in the new home building industry, continuing to seek opportunities to further enhance their capacity to cater for their customer’s needs and to grow and support their staff.

Are you a highly organised and self-motivated Executive Assistant looking for your next challenge in Hobart?

The Role

We are currently seeking an experienced and passionate Executive Assistant to support the CEO in daily executive support assistance.

A varied, exciting and fast-paced role, your duties will be comprised of:

• Extensive diary management and travel arrangements
• Attending site visits, meetings and the like with the CEO
• Assisting in compilation of meeting agendas
• Recording meeting Minutes and distributing to key stakeholders
• Assisting with daily email and phone correspondence
• Internal and external stakeholder liaison
• Meeting and event coordination
• Formatting of reports and business documents

The Person

To be successful in this role you must be able to demonstrate: -

• Minimum 2 - 3 years’ experience as an Executive Assistant
• Proven experience working within a fast-paced work environment
• Construction Industry / Property Development experience favourable
• Professional communication and interpersonal skills
• Highly organised and out of the box problem solving skills
• A mature outlook and hands on work ethic
• Proven leadership capabilities in driving team culture and changes
• Sound knowledge in MS Office Suite

The Culture

We are passionate about what we do, and people have always been at the heart of our company, making us what we are today. Our values are something that we live by and are carried out in the way we treat each other, our customers and our work. Excellence and achieving results is something we strive for every day, and we put in the extra mile whenever it is required, but we all have fun along the way. If you are a highly motivated and driven individual up for the challenge of working for an industry leader, you will fit right in.

How to apply

If you are enthusiastic and well organised and want to be part of this successful and growing team, please click on the “Apply” button below.