Executive Assistant

Full Time

• This is your chance to shine!
• Use your exceptional administrative skills to support senior healthcare leaders
• Newly created position

About the Organisation

Mildura Base Public Hospital (MBPH) has approximately 930 staff and is a 180 bed tertiary teaching hospital (Level 1) providing public hospital services on behalf of the Victorian Government to the community of Mildura and the Sunraysia District.

We aim to promote and provide a work environment that embraces a culture of continuous improvement and encourages professional development to support staff to maximise their growth potential. 

About the Role

The Executive Assistant will support the Chief Nursing & Midwifery Officer (CNMO) and the Executive Director Clinical Operations (EDCO) to ensure the provision of administrative and secretarial services in order to achieve organisational goals and excellence in service delivery.

This highly regarded position will be responsible for:

• Providing confidential and efficient secretarial services in relation to the flow of information to and from the office of the CNMO/EDCO
• Preparing agendas, and accurately maintaining minutes and records of major events
• Developing, formatting and delivering documents to the appropriate parties as directed by the CNMO/EDCO
• Planning and coordinating functions and special projects as required

About You

• Extensive administrative support experience at the Executive or Senior Leader level
• Highly developed verbal and written communication skills and advanced computer skills

• Can protect confidentiality of information across the responsibilities required of the role

• Ability to work effectively both independently and within the broader hospital administration team

What we can offer you

• Access to Salary Packaging (pay less tax!) and novated leasing
• Staff Wellbeing Program and Employee Assistance Program
• Flexible work arrangements
• Ongoing professional development
• Supportive and innovative team environment
• Our Location! Further information regarding Mildura @ www.visitmildura.com.au

How to Apply

All applications must be lodged online by clicking on the ‘apply now’ button.

For a position description please contact the People and Culture Team on humanresources@mbph.org.au

Further information regarding the Hospital @ www.mbph.org.au

About the business

For over 30 years, Yadu Health Aboriginal Corporation (YHAC) provides an affordable and accessible Aboriginal Community Controlled Health service with a range of culturally safe and high-quality services.   YHAC strives to improve the wellness and health of Aboriginal and Torres Strait Islander people in our communities within Ceduna and the surrounding areas.

About the role

We are seeking an experienced Executive Assistant to join our organisation in this temporary role. The Executive Assistant provides a range of executive support and administrative services to facilitate the delivery of business operations and to support the Senior Executive/s achievement of organisational objectives.

Skills and experience

• Experience in working with Aboriginal people and communities.
• Experience in working in a community governance setting, prefer under the CATSI Act, 2006.
• Ability to multi-task and prioritise tasks.
• Excellent verbal and written communication skills.
• Intermediate/advanced knowledge in Microsoft suite with high level of experience.

We are looking for a candidate that is a quick learner, self-motivated, highly skilled and organised.

Please note: All potential candidates will be required to produce a National Police Clearance and Child related screening to be eligible.

Aboriginal & Torres Strait Islander People are strongly encouraged to apply

Please direct all questions & request for a position description to Mr. Alan Morris, Corporate Services Manager via email alan.morris@ckahsac.org.au

How to Apply: Please submit your Resume and a Cover letter outlining your skills and suitability to this position.

Completed applications should be emailed to lee-ann.miller@ckahsac.org.au; People & Culture Coordinator, YHAC.

Close Date:           COB – 13th November 2020

Our Swan Hill clinic fills a critical role within the local community and is operated by team of very dedicated staff who take pride in their ability to provide a high level of professional service to the Swan Hill community and beyond. This position would involve working directly with patients from the Swan Hill region, and would involve but not be limited to answering phones, greeting and liaising with patients, generating invoices, processing referrals, managing patient health information. 

We are seeking to bring diversity to our team, therefore, experience from within the health industry is not mandatory. However, a minimum of 2 years administration experience is required. The successful applicant would work with the team within our Swan Hill Clinic but also the wider administration team at all Country Hearing’s sites. Therefore, computer and interpersonal skills, especially telephone skills, are essential along with excellent organisational skills and a commitment to providing great customer service. 

Applications: All applications are to be submitted

with a covering letter detailing your suitability for

the role along with your resume.

Applications are to be emailed to:

Anthony Mills ajmills15@outlook.com 

Applications close 1 November  2020.

The Company

As a result off continual national growth, we are seeking a Administration Support Officer to join our team who is excited about the opportunity to build a stable, rewarding and lucrative career with us.

Schedule:

Casual position to start leading to fulltime employment – Monday – Friday 

The Position – Provide support to Lai Administration Team

The ideal candidate for this role will have natural communication skills with high levels of enthusiasm, initiative and willingness to get the job done, with a high attention to accuracy, detail and be computer literate.

Duties:

·         Data Entry of invoices

·         Provide administrative support

·         Management of records and word processing

·         Maintain filing systems and databases

·         Maintain the confidentiality of records and correspondence

·         Liaise with internal and external stakeholders

Skills & experience:

·         Administration experience

·         Must be proficient with MS Office Suite

·         High attention to detail

·         Ability to prioritise workload and meet deadlines

·         Team player who enjoys working with and supporting others with a can do attitude

·         Professional, tactful and discreet

The Executive Assistant provides highly effective, responsive and confidential secretarial and administrative services to the Director.  The role is responsible for the efficient operation of the Director’s office and coordinates the Director’s diary, document management, files and information systems.  The Executive Assistant also undertakes minor projects and research as directed by the Director.

Successful candidate requires strong attention to detail, a customer service focus, experience in EA roles, good prioritisation, and be a team player.

Special Conditions:

• May be required to participate in fire management or associated duties.
• May be required to undertake intra or interstate travel and work outside of the normal hours of work.
• A current ‘C’ class driver’s licence and willingness to drive.
• This role has been designated as a Position of Trust pursuant to the standards required in the Australian Government Protective Security Policy Framework. By applying for this role you consent to being screened under the process of obtaining a National Police Clearance (NPC), and to the Department requiring you to obtain an NPC.

Enquiries: Katanya Nitschke, Team Leader Executive Support (contact details via IWorkforSA website)

Applications: All applications must be submitted online via the IWorkforSA website

Vacancy number: 403435

Application close date 6pm 5 November 2020

Aboriginal and Torres Strait Islander people are strongly encouraged to apply    

Short Term contract - Part-time 18.75 hours per week ending 30 June 2021