• Well-known agency.
• Career Progression.
• Great workplace culture.

• Manage Sales Trust account including daily receipting of deposits, refund of deposits, ensuring that the bank account balances daily, preparing settlement transfers.
• Sales administration support to sales team i.e. producing authority documentation, producing contracts via docusign.
• Coordinate contracts including requesting contracts from conveyancers, compiling contracts, reviewing executed contracts, exchanging contracts.
• Maintain stock list for sales properties daily.
• Complete daily, weekly and monthly sales reports and spreadsheets for Directors including sales, listings, appraisals, settlements, revenue forecast vs actuals, GCI reports, commissions per salesperson spreadsheets/
• Provide service excellence to our customers including landlords, tenants, vendors, buyers, and suppliers, as well as fantastic support to the property management and sales team.
• Database management i.e. sorting and setting up company contact and property data, setting up anniversary tracks in sales database and special information tagging.
• Compliance checking of sales and property management files.
• Printing, copying, shredding, scanning and archiving of files and documents.
• Maintenance of office equipment and consumables including keys, mail, photocopier, alarm, phones, paper etc.
• Assist with marketing projects i.e. quarterly newsletters, letterbox drops, agency social media advertising.
• Coordinating events calendar including staff birthdays, team meetings, training sessions, and special events.
• Entering invoices and reimbursements into Xero.
• Executive support to the Directors.

• 60k Package (negotiable)
• Opportunity for career advancement
• Opportunity to join a supportive and well-known agency.
• Amazing work culture, your hard work will be rewarded.

• A hardworking, nurturing, positive individual with a can-do attitude that genuinely loves helping others.
• Advanced computer skills including MS Outlook, Word and Excel, PDF and high ability to learn and work with CRM software.
• Requires a high proficiency in excel to maintain day to day stock list, company sales, revenue and salesperson commission reports (will need to work with multiple spreadsheets, knowing how to link and create formulas).
• General accounts experience highly desirable.
• Experience working with different databases, setting reminders and tasks, and actioning tasks
• Must have minimum 3 years of experience in a similar role.
• High level of organisational skills and attention to detail, excellent copywriting skills, be able to multi-task and meet deadlines.
• Experience working with social media platforms including Facebook and Instagram.
• Excellent written and verbal communication skills.

Are you keen to see your passion for data integrity and its contribution to quality research make a social impact? This role is for you if you want to:

• Put your data skills to work at the cutting edge of data linkage and integration.
• Contribute to the use and enhancement of nationally significant administrative and survey datasets.
• Make a positive difference to the lives of children, families and communities.

The Senior Data Officer position will focus on Data Linkage to support the team in data linkage, data management, and analytical activities of the Institute. This position will support data linkage operations and data custodians to efficiently undertake data integration; to provide researchers secure access to linked data; and to assist with the end-to-end data management process.

About us

We are the Australian Institute of Family Studies (AIFS), the Australian Government’s key independent research body and advisor in the area of family wellbeing, based in the Melbourne CBD. We produce research about ‘what works for families’ and make it accessible to decision makers, practitioners and the general public.

Our team

The Data Management and Linkage team works across both Longitudinal and Lifecourse Studies (LLS) and the Data Linkage and Integration Authority (DLIA). The team manages all aspects of the data life cycle, adhering to industry best practice. Team members provide expertise in data governance, data management, data linkage and data analytics for the Institute. Team members also provide expertise in data linkage activities for statistical and research purposes, supporting a diverse range of internal and external clients.

To be successful

The role requires someone with:

• Experience in data integration/linkage, and in performing data linkages on large-scale datasets.
• Experience in data management, and in data preparation and cleaning.
• Proven experience with data linkage and/or software and a working knowledge of statistical packages such as SAS or STATA.
• Experience in producing high quality written material such as technical reports with the ability to write in a style and format easily understood by policy makers, researchers and other relevant stakeholders.
• An eye for detail and a flexible approach to meeting the demands of a fast-paced environment who works well in a team.

Terms

We will offer the Senior Data Officer position on a non-ongoing basis for an initial term of up to 18 months with the possibility of extension to a maximum term of three years, on a full-time basis. The position is at APS Level 5-6 with a salary range of $72,070 to $88,827 per annum.

Working at AIFS

We provide a family-friendly and flexible workplace that supports the wellbeing and professional development of our diverse workforce. Benefits include:

• Flexible work arrangements
• Workplace health and wellbeing activities such as yoga, mindfulness, wellbeing sessions, flu vaccinations and a health promotion allowance
• Free and confidential counselling service for employees and dependents
• 15.4% employer contribution to superannuation
• Discounted annual Myki card
• Christmas closedown period with no deduction from leave credits

Our salaries and conditions of employment are set out in our Enterprise Agreement.

How to apply

Please read through the application requirements and download a full Position description [Word, 237 KB] here.

To be considered for this position, please email your CV and covering letter together with an AIFS application form [Word, 116 KB] to jobs@aifs.gov.au. In your letter, tell us how your skills, knowledge, experience and qualifications will make you a great fit for the job.

For further information, contact Human Resources on (03) 9214 7888.

Applications close on Monday 28 September 2020 at 5pm.

The Institute welcomes applications from the diverse Australian community including Aboriginal and Torres Strait Islander people and people with disability, people of all ages and those from culturally and linguistically diverse backgrounds.