My client is a membership based organisation that helps independent schools with government funding on a national basis. This client is looking for an experienced Executive Assistant to join their team on a short term contract. In this position you will report to the Executive Director and provide general office support to all secretariat staff.

Duties of the role include but are not limited to:

• Coordinate diary, email and travel management
• Screening and responding to email and phone enquiries
• preparing meeting papers and developing or co-ordinating presentations and material
• Providing administrative and logistical support to the office and regarding aspects of corporate governance
• Photocopying, collating and distributing Board papers.
• Responsible for hard copy filing and archiving functions using TRIM, an electronic record keeping system.
• Ensuring contact details are kept up to date in Microsoft Outlook.
• Generating mailing lists from Outlook for the distribution of publications.
• Updating information lists used by staff.
• Providing support to the Policy Analyst in relation to internal IT support, including uploading
• information to the website.
• Ordering office supplies.
• Organising building maintenance tasks as required.
• Coordinating travel arrangements for staff and Board members’
• Liaising with a wide range of stakeholders to effectively work towards project outcomes
• Resource development with the approach to effective project delivery
• Recommending strategies and approaches for service improvements and project delivery improvements

Skills and experience:

• Previously demonstrated experience working on project delivery
• Previously demonstrated experience in executive support
• Previously working to deliver outcomes for communities and families
• Ability to effectively communicate and liaise with a wide range of stakeholders
• Ability to work effectively in a team with a separate roles towards a common goal
• Ability to meet tight deadlines

If you think the above criteria is you, hit APPLY NOW! If you wish to have a confidential conversation after submission, Please contact Siobahn on 02 6132 3802. Please note only shortlisted applicants will be contacted.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Location: Manuka, Canberra 
Employment Type: Full-time, fixed-term
Salary Range: Grade 4 ($82,210 - $89,686 + Superannuation)
Start Date: Negotiable
Closing Date: 11.55pm, Sunday 18 October 2020

Who Are We?

Catholic Education, Archdiocese of Canberra & Goulburn plays an integral role in education both in the ACT and NSW operating 56 Schools and 8 Early Learning Centres.

About the Role

The Executive Assistant will work in close relationship with the Chief Financial Officer (CFO), by providing high-level support to the CFO. The successful applicant will play a key role in the day to day operations of the office providing high level corporate support and working with a diverse range of stakeholders including other key executives and their related teams.

About the Role

We are seeking dynamic, professional and well-organised applicants, who are able to establish and maintain strong working relationships with a variety of stakeholders. You’ll have a broad understanding of how a Finance team functions within a medium-large sized organisation. You have strong communication skills and high level of emotional intelligence and a willingness to take initiative.

Benefits and Opportunities

• Attractive remuneration package
• Opportunities to undertake training and upskilling
• Positive and social work culture

Essential Criteria

• Clearly demonstrated and proven experience as an Executive Assistant/Executive Support Officer/Office Manager or similar within a busy multifaceted environment.
• Proven capacity to work individually or as part of a team delivering quality and valued work in a timely manner, demonstrating strong planning and organisational skills.
• High level interpersonal skills with a courteous and collaborative approach and an ability to build positive relationships with external and internal stakeholders. You will have strong communication skills (both oral and written).
• Professional experience and advanced working knowledge with computer
• software packages including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Docs.
• Experience working with operational budgets and finance matters would be an advantage.

Please refer to the role description for an in-depth detail regarding criteria and skill set required.

Application Process

Applicants will be required to submit a covering letter outlining briefly the qualifications, skills and experience section in the Position Description and a current resume.

For further information about the role and Catholic Education Archdiocese of Canberra & Goulburn please visit the website and position description. If you have any questions contact the Recruitment Team on 02 6234 5427 or via email Recruitment@cg.catholic.edu.au.

Our Mission
To be faith filled Catholic learning communities
of hope, joy and wonder where all are welcome
and inspired to grow to their potential

Sport Australia is responsible for driving greater participation, engagement, and capability in Australian sport. 

As a member of the ASC Board, Executive and Corporate Support team, you will provide a range of high level executive and secretariat support services to assist the Board and Executive to achieve business objectives, including in the management of the Office of the Chief Executive Officer (CEO) to ensure day-to-day management requirements are met. You will provide a high level administrative support and services to the ASC Board of Commissioners and additional support services to the Chair and individual Commissioners as required. 

We are looking for a candidate who will possess the following:

• Tertiary qualifications in administration, office management, business management or another relevant field are highly desirable.
  
• Demonstrated executive support experience within a dynamic senior executive environment.
• Demonstrated experience in, or understanding of, the provision of administrative support services to Committees and Boards.
• Demonstrated experience in developing, monitoring, maintaining and implementing information, records, policy and procedures.
• Experience in organising and managing travel, events, meetings and coordinating and undertaking projects.

This position is based in Canberra and will be available on a fixed term basis until 30 September 2021.

This position requires the holder to be able to obtain and maintain a AGSVA Security Clearance to Negative Vetting 1

Salary = $92,007 - $106,078 per annum + up to 15.4% superannuation.

Employment benefits include access to priority onsite Childcare placements, free parking facilities and use of on-site gymnasium.

Applications close 5.00pm AEDT Wednesday 4 November 2020 (no late applications will be accepted).

Applicants must be Australian citizens to apply

Acknowledgement of Country

The Australian Sports Commission, incorporating Sport Australia and the AIS, pay our respects to the Traditional Owners of country throughout Australia. We pay our respects to Elders past and present and acknowledge the valuable contribution Aboriginal and Torres Strait Islander people make to Australian society and sport.

Please download the job description and then hit the "Apply Now" button. You will need to upload your CV/Resume and then complete the online application form. The application form will include these questions:

• Describe how your personal attributes will contribute to our team and enhance relationships with stakeholders
• Referencing the job description, please describe why you believe you are suitable for this position
• Please list your key relevant achievements

If you have any questions after reading the job description please contact Emma Stonham on (02) 6214 1161 for a confidential discussion, quoting reference number JN 0743.
If you experience any technical issues please contact People & Culture on (02) 6214 1328 or people@ausport.gov.au

• Job Description

We are currently seekingcandidates to join our network for multiple APS4 Executive Assistant opportunities in the Federal Government in Canberra.

These opportunities are labour-hire contracts between 3-6 months with the possibility to extend. To be considered to join our network of talent, you will need to clearly demonstrate your experience in as an Executive Assistant in the Australian Public Service with duties such as:

• Diary, inbox and calendar management
• Management of travel including assistance with travel budget management, acquittal of travel expenses
• Maintaining phone lists, contact lists and organisational charts
• Meeting coordination including catering/venue hire as required
• Secretariat support including minute taking
• Provide back-up support when other EA’s are on leave
• Stakeholder management

As an Executive Assistant, it is critical in ensuring the smooth operational activities of the branch and Executive you are supporting. Therefore, you will clearly demonstrate your ability to use your initiative and common sense, be motivated, discreet, possess good communication skills including written and listening.

You will have a positive outlook with the ability to manage competing priorities and thrive in a busy environment.

In addition, you will have a (minimum) Security Baseline Clearance.

These opportunities will be paying between $44.00 per hour to $48.00 per hour plus 9.5% Superannuation Guarantee. The hours will be minimum 37.5 hours per week, Monday to Friday.

Part time positions may be available.

For a confidential discussion, please contact Ashleigh on 02 6229 1520.

Only successful applicants will be contacted.

Ref: 194354

• Managing diary appointments, records and correspondence and travel arrangements
• Scheduling and supporting meetings
• Drafting, preparing correspondence, agendas taking minutes, creating presentations and organising briefing notes
• Conducting research and preparing reports
• Action financial admin requests - including processing invoices, purchase orders and expenses
• Extensive database and system maintenance

• Previous experience within an EA/ PA position
• Must have an active Baseline Clearance 
• Ability to work independently and prioritise tasks to meet strict deadlines
• A proactive and organised mindset - someone who is ready to hit the ground running.
• Strong stakeholder engagement skills both internal and external