Beaumont Care is seeking to employ an enthusiastic and experienced Administration Assistant to provide part-time administration support and reception duties at our Beaumont Care Mt Tamborine facility to cover maternity leave for at least 12 months.

The successful candidate will have experience in Aged Care and possess exceptional communication, customer service and administrative skills. Your advanced computer skills will enable you to utilise rostering, database and Microsoft Office Suite products effectively.

The successful applicant must hold a current police certificate prior to commencement and must have up to date flu vaccination.

Reporting to the Facility Manager, other responsibilities may include:

• Rostering, and personnel file management
• Petty cash, ordering and reconciliations
• Management of all administrative services including admissions, discharges, filing, mail, correspondence, meeting minutes

Please send your application, including resume and cover letter to Kacey Enoka, Service Manager at jobs@beaumontcare.com.au

• Various office support positions available
• Must be available to commence immediately
• Lismore, Ballina, Byron Bay, Tweed Heads

• General administration support including but not limited to filing, mail, making appointments, diary management, travel arrangements, drafting documents and correspondence and reimbursement of expenses
• Attend and take minutes at relevant meetings
• Manage database input and updating with a high degree of accuracy
• Maintain the filing system on a daily basis
• Manage incoming and outgoing mail
• General reception duties including Outlook Calendar and incoming call management
• Taking phone calls and directing to the relevant staff member

• Previous experience working within an administrative based role
• Advanced experience with computerised systems and MS Office
• Excellent communication skills with the ability to liaise effectively with internal and external stakeholders
• Excellent written and verbal literacy skills
• Exceptional time management skills
• Exceptional efficiency, attention to detail and organisational skills
• Ability to work both unsupervised and as a member of a team.

The Position: Administration Assistant, Magnolia Aged Care

Magnolia Aged Care is a 150 bed facility with a great reputation in the local community for providing high quality care and services. Magnolia Aged Care is owned and operated by respected aged care provider CPSM Care who operate other facilities in the wider Brisbane area 

Magnolia Aged Care has a full time Administration Manager supporting the site and the management team including the General Manager and Care Managers. The Administration Assistant is an important role on site to ensure the smooth operational running of the facility. The role is full time, Monday to Friday 0830-1630. 

Responsibilities / Authorities:

• To demonstrate an exceptional level of reception and customer service ensuring that a high standard of professionalism is maintained at all times.
• To assist with rostering and other human resource management functions in conjunction with the site management team.
• To assist and maintain electronic databases and documents in accordance with site processes and best practice.

• Organise and schedule staff meetings, education and maintain all relevant documentation.
• Assist in the quality production and distribution of facility correspondence ensuring that a high standard of accuracy and professional format is maintained.
• Provide general support to residents and their representatives, visitors and staff.

• To maintain confidentiality of information.
• Assist the Administration Manager with their role and responsibilities.

Qualifications and  Experience:

• Valid satisfactory Criminal history check.
• Evidence of current influenza vaccination.
• Formal qualifications relevant to the position desirable.
• Appreciate the need to be highly reliable.
• Ability to build and maintain harmonious, collaborative and positive interpersonal relationships with others. 
• Superior customer service skills and ability.
• Demonstrates optimal time management and prioritisation skills.
• Ability to communicate effectively, appropriately and professionally both written and orally.
• Demonstrated ability to adapt, change and learn.
• A minimum of two years experience in a similar role.
• High level of computer proficiency and use of applicable software applications.
• Comprehensive understanding and demonstration of accounting and financial administration.

Herron Todd White is a respected market leader with a positive and focused future. Our people are the key to maintaining our strong reputation for providing high quality property valuations and exceptional customer service for key clients across Australia. We have an unrivalled national presence while maintaining a local focus, prioritising teamwork, flexibility, challenge and fun across our 65 offices and 800 employees.

An opportunity exists in our Gold Coast Office for an Administration Assistant / Job Co-ordinator. Reporting to the Workflow Manager, and being part of the Residential Valuations Team you will be responsible for job scheduling and invoicing.

Key tasks of the role include:

• Data entry and scheduling Valuers appointments
• Amend and submit valuation reports to clients
• Invoicing and closing jobs
• Customer enquiries
• General office administration

To be successful in this role, you will ideally possess: 

• Strong customer service ethic
• Highly organised and efficient
• Ability to work within tight timelines and continually meet daily deadlines
• Strong attention to detail
• Pleasant phone manner
• Team player, willing to help others meet and get along in a team environment
• Self motivated with a positive and friendly attitude
• Ability to adapt and be cross- trained in new processes and procedures
• Strong interpersonal, written and verbal communication skills

About the Company

WMS Chartered Accountants is one of the Gold Coast’s leading Chartered Accounting firms with an outstanding team of professionals, including 7 partners.  We are all about building genuine relationships, with our staff, our alliances and most importantly our clients. 

At WMS, we like to do things a little differently and spend our time with our clients to help understand, influence, and build upon their business and life, so they can make the very best of the world around them.

We love to use our collective experience to maximise our clients’ opportunities and minimise their risk.

Our best days are when we know we have made a real difference.

About the Role

This is a great opportunity for an experienced Client Support Officer to work with a leading firm based in Robina on the Gold Coast.  Advocating for the vision of the Firm, you will provide secretarial and administration support to the Partner and Team. 

As a respected and integral part of the team, you play a crucial role in adding value to the high quality service we provide our clients. 

Duties

• Partner secretarial support including inbox and diary management
• Administrative support to fast paced Accounting team
• Assist with ASIC company secretarial support
• Manage ATO portal, including reporting
• Client onboarding
• Maintain client information and document management support
• Proactively build and maintain strong working relationships with clients

Skills and Experience

• Relevant secretarial and administrative experience supporting a team in a fast paced, corporate environment, preferably in business services
• Prior experience in the use of MYOB AE advantageous
• Proficient in Microsoft Office suite and other office productivity tools
• Sound knowledge of using team meetings and zoom calls
• Proficient in SAI Global Search Platform
• Excellent organisational skills, ability to prioritise conflicting deadlines
• Ability to collaborate with others in a team environment
• High level of accuracy and attention to detail

What’s on offer

• Comprehensive induction program
• Employee Assistance Program and wellness program
• Leading-edge premises in The Rocket at Robina
• Regular on the job and personal development training
• Positive and energetic culture

Why Join WMS?

WMS has a dynamic and supportive work environment that puts our clients at the centre of everything that we do.  We embrace flexible working arrangements and are dedicated to expanding your skills and developing your career with on-the-job training, internal and external training, paid sponsorship of relevant training, courses and study leave.