Admin Staffing Jobs In Australia

Now Displaying 60 of 80 Admin Staffing Jobs




  • Business Support Officer

    Corporate Services Permanent Part Time About the role This position is responsible for providing business function support to the Corporate Strategy and Governance Unit and oversee the management of the Councillor Workshop process. On a daily basis you will assist the Group Manager, Corporate Strategy Governance with high quality accurate business support, including Organise and manage all elements of the Councillor Workshop process and Council meetings Prepare and at all times coordinate briefing papers, reports, presentations and other professionally presented information using appropriate technology Track stocks of office supplies and place orders as necessary Provide support in the development of scheduled reports Act as a point of contact for internal and external stakeholders Organise training and conferences (book travel arrangements as well as the preparation of support material) Undertake research, preparing surveys, correspondence and reports as required Provide project support services to the Corporate Strategy and Governance Team Provide civic support at Council meetings Other administrative functions as required by the Group Manager. About the person The successful candidate should have a Certificate IV in Business (Administration and at least two years experience in a similar role. In addition, the successful candidate will have excellent organisation and time management skills excellent knowledge of MS Office and HPRM skills outstanding communication and interpersonal skills ability to type 60 wpm attention to detail and problem solving skills ability to manage complex relationships ability to develop, review and analyse corporate reports ability to process invoicing and raise requisitions. What™s on offer We are offering an attractive salary from 74,677 p.a. pro-rata plus Super. City of Parramatta also offer excellent employee benefits which can be accessed by the successful candidate. Want to know more? Further information regarding the requirements of this role can be found in the attached Position Description, alternatively for a confidential discussion please contact Patricia Krzeminski on (02) 9806 5688. How to apply Candidates MUST apply online at httpswww.cityofparramatta.nsw.gov.auabout-parramattacareers and answer the position selection criteria. Applications close 1130pm, Friday, 18th October 2019 and will not be accepted through any other medium. This position requires the preferred candidate to undertake a Pre-Employment Medical Check, which also includes a Drug and Alcohol test. The City of Parramatta supports a Drug and Alcohol free working environment and employees may be subject to random testing as a result. The diverse culture at City of Parramatta is a source of strength. We have an inclusive working environment with employees from a variety of backgrounds. We acknowledge that diversity in our workforce increases the effectiveness of teams and our capacity for innovation. If you would like to know more, or require assistance with our recruitment process, please email DiversityCoPcityofparramatta.nsw.gov.au. Please note you must be an Australian or New Zealand citizen or a permanent resident or have unlimited working rights in Australia to apply for this position. Previous applicants do not need to reapply.

    location Parramatta, New South Wales


  • Project Assistant - Indigenous Programs

    Project Assistant - Indigenous Programs M285 “ Project Assistant Indigenous Programs Australian National Maritime Museum (ANMM) is one of Sydney™s most visited museums and is committed to being a world leader in maritime history, sharing the national maritime story across Australia and providing an immersive and surprising experience. Currently ANMM is in search of a Project Assistant Indigenous Programs to contribute to the story and experience One of Australia™s leading Museums located waterside in beautiful Darling Harbour APS 4, 61,698 - 68,328 p.a. plus 15.4 superannuation and APS benefits. Ongoing fulltime The Role This position will support the day-to-day operations of the Indigenous unit. Working across all sections of the museum the position will engage with stakeholder groups and communities on a national level to deliver Indigenous specific projects, programs and exhibitions. Selection Criteria Demonstrated knowledge and understanding of Indigenous societies and cultures. As well as an understanding of the issues affecting Indigenous people in contemporary Australian society and the diversity of circumstances of Indigenous people. Demonstrated office administration skills and knowledge. Demonstrated computer literacy skills including office applications and e-mail. Demonstrated interest and understanding of the day to day workings of museums and or galleries and art centres. Demonstrated ability to communicate effectively, orally and in writing at all levels within and outside the organisation. Experience writing Blogs and with other social media. Practical experience and knowledge in delivering education programs and events. Demonstrated ability to work effectively and to prioritise work with minimal supervision or as a member of a team. Demonstrated knowledge and understanding of the development of a Reconciliation Action Plan. Capacity to minute and record meetings and forums effectively. Notes Selection for this position will be made based on relative merit, which will be assessed against each item of the selection criteria. The Selection Committee will not consider applications that do not address the selection criteria for short listing. As part of the selection process the selection committee may invite candidates to undertake psychometric test, you should advise the selection committee if you have any special needs. Psychometric tests may be used as the initial short-listing test or later in the selection process. Some tests are very short while others may take one or more hours. Eligibility This position is an Aboriginal and Torres Islander identified position. This is only open to Aboriginal and Torres Strait Islander people as per Public Service Commissioner™s Direction. Applications close 1130 pm AEDT, Wednesday 9 October 2019 No Applications will be accepted by mail or email.

    location Sydney, New South Wales


  • Business Support Officer

    Corporate Services Permanent Part Time About the role This position is responsible for providing business function support to the Corporate Strategy and Governance Unit and oversee the management of the Councillor Workshop process. On a daily basis you will assist the Group Manager, Corporate Strategy Governance with high quality accurate business support, including Organise and manage all elements of the Councillor Workshop process and Council meetings Prepare and at all times coordinate briefing papers, reports, presentations and other professionally presented information using appropriate technology Track stocks of office supplies and place orders as necessary Provide support in the development of scheduled reports Act as a point of contact for internal and external stakeholders Organise training and conferences (book travel arrangements as well as the preparation of support material) Undertake research, preparing surveys, correspondence and reports as required Provide project support services to the Corporate Strategy and Governance Team Provide civic support at Council meetings Other administrative functions as required by the Group Manager. About the person The successful candidate should have a Certificate IV in Business (Administration and at least two years experience in a similar role. In addition, the successful candidate will have excellent organisation and time management skills excellent knowledge of MS Office and HPRM skills outstanding communication and interpersonal skills ability to type 60 wpm attention to detail and problem solving skills ability to manage complex relationships ability to develop, review and analyse corporate reports ability to process invoicing and raise requisitions. What™s on offer We are offering an attractive salary from 74,677 p.a. pro-rata plus Super. City of Parramatta also offer excellent employee benefits which can be accessed by the successful candidate. Want to know more? Further information regarding the requirements of this role can be found in the attached Position Description, alternatively for a confidential discussion please contact Patricia Krzeminski on (02) 9806 5688. How to apply Candidates MUST apply online at httpswww.cityofparramatta.nsw.gov.auabout-parramattacareers and answer the position selection criteria. Applications close 1130pm, Friday, 18th October 2019 and will not be accepted through any other medium. This position requires the preferred candidate to undertake a Pre-Employment Medical Check, which also includes a Drug and Alcohol test. The City of Parramatta supports a Drug and Alcohol free working environment and employees may be subject to random testing as a result. The diverse culture at City of Parramatta is a source of strength. We have an inclusive working environment with employees from a variety of backgrounds. We acknowledge that diversity in our workforce increases the effectiveness of teams and our capacity for innovation. If you would like to know more, or require assistance with our recruitment process, please email DiversityCoPcityofparramatta.nsw.gov.au. Please note you must be an Australian or New Zealand citizen or a permanent resident or have unlimited working rights in Australia to apply for this position. Previous applicants do not need to reapply.

    location Parramatta, New South Wales


  • Data Entry and Admin Assistant Required

    Job Summary We are looking for a reliable, organized, detail-oriented data entry and admin assistant to join our growing team. Applicants responsible for day to day maintenance, data input, searchinganalysis, cleaning and collation of the database and providing data reports to the research team. If interested, then we have a opportunity for you. Specific Responsibilities Handle day-to-day admin duties and answering phone emails queries Research, obtained further information for incomplete documents Utilize functions to perform data look-up and validations Comply with data integrity and security policies Manage, update lists, registers and databases Maintain accuracy of required reports logs Other administrative duties as assigned Skills and Experience Prior 1-2 years experience in an office and data entry role Motivated, Well organized and have the ability to multi-task Proficiency in MS Office, (MS Excel, PowerPoint and Access) Excellent planning, flexibility and time management skill Excellent both verbal and written communication skills Ability to handle confidential management information Ability to provide strong administrative support If you think you have become a part of our team, please email your resume and cover letter with available work hours. We look forward to hearing from you.

    location Sydney, New South Wales


  • Project/ Case Manager Immigration

    About Our Client Our client specialises in Immigration law, global business expansion and compliance as well as supporting and administrating visa applications for business and individuals migrating to Australia, New Zealand, Singapore and UK. Unrivalled customer service, exciting, new and unique technology for streamlined processes in conjunction with a wealth of immigration experience ensures our success as industry leaders and a great work environment. The Role Invaluable support to our team of Immigration professionals by managing the co-ordination and administration support for visa applications Under the direction of senior migration agents or solicitors, liaising with clients to obtain required documents to undertake registration, assessment and immigration processes Assisting with preparation and the review documents required to lodge registration, assessment and immigration applications Strong customer focus responding to calls and general enquiries Assisting with file management by maintaining accurate records and client notes Management of internal workflows and reports Some marketing and social media activities on adhoc basis Your Experience, Key Attributes Selection Criteria Previous exposure in the immigration sector œcan do attitude™, keen eye for detail along with excellent communication an organisation skills will ensure your success in this role. High level of administration experience Experience working in Australian Immigration law is desirable but not essential Registration Instructions Genuine applications of interest must apply by clicking the Apply button within this webpage You are NOT required to also email your application. Applications that are emailed to us will NOT be considered as we manage the recruitment selection process within our software It is critical that you meet the essential selection criteria as incomplete applications will not be considered. The application form will include these questions Whats your expected annual base salary? Do you have customer service experience? How much notice are you required to give your current employer? How many years experience do you have as an administration officer?

    location Sydney, New South Wales


  • Office Admin / Event management support

    Responsibilities include, but are not limited to Office Management Manage daily office duties including but not limited to Answering telephone Ordering office equipmentstationery Managing IT provider Co-ordinating staff training days, xmas party and client meetings Managing website design and ongoing updates Booking couriers, staff travel Managing MD diary Managing staff RDO schedule Managing annual event calendar Event Management support Assisting event producers to source event equipment, work with existing suppliers Provide Purchase orders to suppliers Manage event runsheets Organising staff briefs and event administration Skills required Highly organised with strong attention to detail is imperative Team leadership skills with proven ability to manage staff Ability to troubleshoot problems and find solutions confidently Ability to work autonomously and work efficiently within a deadline Experience in an event management agency environment desired Excellent time management and communication skills Confident phone manner Ability to manage multiple projects independently MS Office proficiency intermediateadvanced skill level Experience working with Xero Must have car and current drivers license Hours 8.30am - 5.00pm Additional benefits Car park Use of lap pool in office compound The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an office administrator? How many years experience do you have as an events coordinator? Which of the following Microsoft Office products are you experienced with? Do you own or have regular access to a car?

    location Sydney, New South Wales


  • Customer Service Co Ordinator

    Role and Responsibility Scheduling Installations Client specific Maintaining compliance with policies and procedures. Offering excellent customer service. Coordination of trades, materials etc¦ Customer Invoicing Purchasing Organising Site Onsite Inductions Preparation of documentation Assisting other Team Members Data Entry Maintain competent understanding of company™s products, their functions and alternatives. Handle incoming phone calls related to return material requests, product samples, order referrals, sales promotions, etc. Handle and resolve customer complaintsinquiries via email or phone in a timely and accurate manner. Desirable High-level communication, influencing, liaison and negotiation skills, including the ability to develop and maintain good working relationships with internal and external stakeholders. Demonstrated interpersonal skills, ability to use initiative and peer support, problem solving and conflict management skills. Ability to work in a team environment. Good critical thinking attributes. Great computer skills especially with MYOB and MS Office. Ability to work in a fast-paced environment. Empathy. Patience and understanding. In return, you will receive Excellent salary and benefits Supportive and professional team A dynamic and unique working environment How to Apply If you have the above skills and are looking for an exciting and rewarding opportunity, please Include your resume and covering letter in one document, click ˜Apply™ and follow the prompts. We look forward to hearing from you. Applications Close 18102019 Please note that only applicants short listed will be contacted. The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as a customer service coordinator? Do you have customer service experience? Which of the following Microsoft Office products are you experienced with? Do you have experience in a data entry role?

    location Sydney, New South Wales


  • Project Assistant - Indigenous Programs

    Project Assistant - Indigenous Programs M285 “ Project Assistant Indigenous Programs Australian National Maritime Museum (ANMM) is one of Sydney™s most visited museums and is committed to being a world leader in maritime history, sharing the national maritime story across Australia and providing an immersive and surprising experience. Currently ANMM is in search of a Project Assistant Indigenous Programs to contribute to the story and experience One of Australia™s leading Museums located waterside in beautiful Darling Harbour APS 4, 61,698 - 68,328 p.a. plus 15.4 superannuation and APS benefits. Ongoing fulltime The Role This position will support the day-to-day operations of the Indigenous unit. Working across all sections of the museum the position will engage with stakeholder groups and communities on a national level to deliver Indigenous specific projects, programs and exhibitions. Selection Criteria Demonstrated knowledge and understanding of Indigenous societies and cultures. As well as an understanding of the issues affecting Indigenous people in contemporary Australian society and the diversity of circumstances of Indigenous people. Demonstrated office administration skills and knowledge. Demonstrated computer literacy skills including office applications and e-mail. Demonstrated interest and understanding of the day to day workings of museums and or galleries and art centres. Demonstrated ability to communicate effectively, orally and in writing at all levels within and outside the organisation. Experience writing Blogs and with other social media. Practical experience and knowledge in delivering education programs and events. Demonstrated ability to work effectively and to prioritise work with minimal supervision or as a member of a team. Demonstrated knowledge and understanding of the development of a Reconciliation Action Plan. Capacity to minute and record meetings and forums effectively. Notes Selection for this position will be made based on relative merit, which will be assessed against each item of the selection criteria. The Selection Committee will not consider applications that do not address the selection criteria for short listing. As part of the selection process the selection committee may invite candidates to undertake psychometric test, you should advise the selection committee if you have any special needs. Psychometric tests may be used as the initial short-listing test or later in the selection process. Some tests are very short while others may take one or more hours. Eligibility This position is an Aboriginal and Torres Islander identified position. This is only open to Aboriginal and Torres Strait Islander people as per Public Service Commissioner™s Direction. Applications close 1130 pm AEDT, Wednesday 9 October 2019 No Applications will be accepted by mail or email.

    location Sydney, New South Wales


  • Business Support Officer

    Corporate Services Permanent Part Time About the role This position is responsible for providing business function support to the Corporate Strategy and Governance Unit and oversee the management of the Councillor Workshop process. On a daily basis you will assist the Group Manager, Corporate Strategy Governance with high quality accurate business support, including Organise and manage all elements of the Councillor Workshop process and Council meetings Prepare and at all times coordinate briefing papers, reports, presentations and other professionally presented information using appropriate technology Track stocks of office supplies and place orders as necessary Provide support in the development of scheduled reports Act as a point of contact for internal and external stakeholders Organise training and conferences (book travel arrangements as well as the preparation of support material) Undertake research, preparing surveys, correspondence and reports as required Provide project support services to the Corporate Strategy and Governance Team Provide civic support at Council meetings Other administrative functions as required by the Group Manager. About the person The successful candidate should have a Certificate IV in Business (Administration and at least two years experience in a similar role. In addition, the successful candidate will have excellent organisation and time management skills excellent knowledge of MS Office and HPRM skills outstanding communication and interpersonal skills ability to type 60 wpm attention to detail and problem solving skills ability to manage complex relationships ability to develop, review and analyse corporate reports ability to process invoicing and raise requisitions. What™s on offer We are offering an attractive salary from 74,677 p.a. pro-rata plus Super. City of Parramatta also offer excellent employee benefits which can be accessed by the successful candidate. Want to know more? Further information regarding the requirements of this role can be found in the attached Position Description, alternatively for a confidential discussion please contact Patricia Krzeminski on (02) 9806 5688. How to apply Candidates MUST apply online at httpswww.cityofparramatta.nsw.gov.auabout-parramattacareers and answer the position selection criteria. Applications close 1130pm, Friday, 18th October 2019 and will not be accepted through any other medium. This position requires the preferred candidate to undertake a Pre-Employment Medical Check, which also includes a Drug and Alcohol test. The City of Parramatta supports a Drug and Alcohol free working environment and employees may be subject to random testing as a result. The diverse culture at City of Parramatta is a source of strength. We have an inclusive working environment with employees from a variety of backgrounds. We acknowledge that diversity in our workforce increases the effectiveness of teams and our capacity for innovation. If you would like to know more, or require assistance with our recruitment process, please email DiversityCoPcityofparramatta.nsw.gov.au. Please note you must be an Australian or New Zealand citizen or a permanent resident or have unlimited working rights in Australia to apply for this position. Previous applicants do not need to reapply.

    location Parramatta, New South Wales


  • Admin and Customer Service Assistant

    Admin and Customer Service Assistant Cameron Interstate NSW, a transport business operating within the Glen Cameron Group of companies, is seeking a Full time Administration and Customer Service Assistant who is an enthusiastic, self-motivated team player to join our friendly team located in Glendenning. Your responsibilities will include Assisting with customer service queries including bookings and general enquiries Liaising with internal departments, following up and resolving any outstanding issues Data entry, scanning and filing Uploading Proof of Delivery documents Completion of customer reports Payroll data entry and basic payment preparation for Subcontractors Provide general administration support to our existing team Responding to emails in a professional and timely manner Any other general administration tasks as required To be Successful in this position you must have Previous experience in a transport environment is desirable Ability to work efficiently and autonomously A strong attention to detail with a high degree of accuracy High levels of computer literacy particularly in Microsoft applications Excellent communication skills both written and verbal A friendly and professional demeanour A positive can-do attitude This is a Full Time position working Monday to Friday 9.00 am to 17.36 pm and able to work overtime when required. Potential employees will be asked to provide professional references and attend a pre-employment medical and drug alcohol test. If this sounds like you and you would like to join a great team and a reputable company then œApply for this job or please send your cover letter outlining your suitability along with your resume to careerscamerons.com.au The application form will include these questions Which of the following statements best describes your right to work in Australia? Do you have customer service experience? Do you have experience using Microsoft Excel?

    location Sydney, New South Wales


  • Project Assistant - Indigenous Programs

    Project Assistant - Indigenous Programs M285 “ Project Assistant Indigenous Programs Australian National Maritime Museum (ANMM) is one of Sydney™s most visited museums and is committed to being a world leader in maritime history, sharing the national maritime story across Australia and providing an immersive and surprising experience. Currently ANMM is in search of a Project Assistant Indigenous Programs to contribute to the story and experience One of Australia™s leading Museums located waterside in beautiful Darling Harbour APS 4, 61,698 - 68,328 p.a. plus 15.4 superannuation and APS benefits. Ongoing fulltime The Role This position will support the day-to-day operations of the Indigenous unit. Working across all sections of the museum the position will engage with stakeholder groups and communities on a national level to deliver Indigenous specific projects, programs and exhibitions. Selection Criteria Demonstrated knowledge and understanding of Indigenous societies and cultures. As well as an understanding of the issues affecting Indigenous people in contemporary Australian society and the diversity of circumstances of Indigenous people. Demonstrated office administration skills and knowledge. Demonstrated computer literacy skills including office applications and e-mail. Demonstrated interest and understanding of the day to day workings of museums and or galleries and art centres. Demonstrated ability to communicate effectively, orally and in writing at all levels within and outside the organisation. Experience writing Blogs and with other social media. Practical experience and knowledge in delivering education programs and events. Demonstrated ability to work effectively and to prioritise work with minimal supervision or as a member of a team. Demonstrated knowledge and understanding of the development of a Reconciliation Action Plan. Capacity to minute and record meetings and forums effectively. Notes Selection for this position will be made based on relative merit, which will be assessed against each item of the selection criteria. The Selection Committee will not consider applications that do not address the selection criteria for short listing. As part of the selection process the selection committee may invite candidates to undertake psychometric test, you should advise the selection committee if you have any special needs. Psychometric tests may be used as the initial short-listing test or later in the selection process. Some tests are very short while others may take one or more hours. Eligibility This position is an Aboriginal and Torres Islander identified position. This is only open to Aboriginal and Torres Strait Islander people as per Public Service Commissioner™s Direction. Applications close 1130 pm AEDT, Wednesday 9 October 2019 No Applications will be accepted by mail or email.

    location Sydney, New South Wales


  • Registration Administrator

    This is an exciting opportunity to join 2 leading organisations in medical and mental health education Healthed provides critical and cutting-edge education to medical professionals and Generation Next provides education and information about the prevention and management of mental illness in young people to professionals, young people, their families and carers, and the wider community.We are looking for a new Administrator to support our small team with large scale events. If youre looking for an environment where skills and hard work are appreciated, then come and join usOur ideal candidate will have a positive attitude, passion for customer service and excellent administration skills.Responsibilities and tasksEvent registration administrationAnswering and responding to email, phone and fax enquiriesManaging the delegate databaseEntering registrations manually and assisting delegates with their online registrationsPreparing of pre- and post-event collateral including badges and certificates.Assisting with post evaluation of event and follow-up with delegatesInterstate travel will be required for up to 8 events a year.Managing registration desk during events and assisting with set upGeneral office administrationOrganise and coordinate office operations and procedures, to ensure organisational effectiveness, efficiency and safetyIdentify inefficient office and administrative processes and set new efficient processes in placeManage relationships with suppliers and vendors. Ensuring items are invoiced and paid on timeSupervision of temporary staffManage post and mail requirementsManage weekly office cateringBooking couriers, taxis suppliers as neededMain point of contact in office meet and greet guestsSome diary management for CEOAd hoc administrative dutiesExperience with managing general IT issues will be highly regardedSkillsExperienced in handling a wide range of administrative and event support related tasksExcellent communication skills (written, verbal interpersonal)Excellent organisation and time management skills to manage multiple prioritiesExcellent customer service skills and professional phone mannerExtremely high attention to detail is essentialAbility to work successfully within a team autonomouslyExercise high level of confidentiality and professionalismQuick thinker, problem-solver and adaptableStrong IT proficiency (MS Office (word, excel, outlook, access)EventsAir, EventsPro or another CRM database experience is essential.The ideal candidate will have at least 3 years experience in an office administration role and is comfortable with working to strict deadlines for extended periods of time.A positive and friendly attitude is key to fitting into the dynamic office cultureShortlisted applicants will be contacted as soon as possible. Job Types Full-time, PermanentSalary 50,000.00 to 70,000.00 year

    location Burwood, New South Wales


  • Administration Officer - Data Entry (Payroll/CRM) Recruitmen...

    Job Directions is currently seeking an experiencedAccountsAdministration Clerkto join our fast-growing Recruitment Start-up. You will be based in our head office in Liverpool.The Revenue Clerk is responsible for the input of data into the CRM and Accounts systems. Follow up with relevant stakeholders to retrieve information and data. Accounts receivable and Payable experience is required.You have great interpersonal skills and be happy to work in an environment where no two days will be the same. This is a very varied role, which will require you to have the flexibility to multi task and be involved in a number of different activities.Key AccountabilitiesReceive, check and resolves irregularities in source documentation prior to entry into the system within agreed KPI™s.Coordinates with operational staff in obtaining the information within agreed time frame for processing, keeping invoice generation lead times to a low level and resolves any outstanding issues.Inputs data into the CRM and payroll systems with a high level of sustained accuracy and in a timely manner.Matches data to ensure any missing source documents and documentation is entered into the system.Processing corrections and completing reconciliationsProcesses receipts, credit card payments and reimbursements.Files all documents relating to workers compensation, invoices, correspondence, cash, receipts, and banking.Ad hoc administration to support operations managerSkills ExperienceComputer literate in Microsoft Office programs(especially MS Excel), Xero and CRM(Hubspot) Experience highly regardedExperience working as an Assistant Accountant, or Accounts clerk highly regardedKeen and enthusiastic with a high level of initiativeStrong attention to detailAbility to work autonomously and as part of a wider team2+ years in similar roleJob Types Part-time, CasualSalary 45,000.00 to 50,000.00 yearExperienceadministration 1 year (Preferred)Accounts 1 year (Preferred)EducationDiploma (Preferred)Work EligibilityThe candidate can work permanently with no restriction on hours (Preferred)

    location Liverpool, New South Wales


  • Business Support Officer

    Corporate Services Permanent Part Time About the role This position is responsible for providing business function support to the Corporate Strategy and Governance Unit and oversee the management of the Councillor Workshop process. On a daily basis you will assist the Group Manager, Corporate Strategy Governance with high quality accurate business support, including Organise and manage all elements of the Councillor Workshop process and Council meetings Prepare and at all times coordinate briefing papers, reports, presentations and other professionally presented information using appropriate technology Track stocks of office supplies and place orders as necessary Provide support in the development of scheduled reports Act as a point of contact for internal and external stakeholders Organise training and conferences (book travel arrangements as well as the preparation of support material) Undertake research, preparing surveys, correspondence and reports as required Provide project support services to the Corporate Strategy and Governance Team Provide civic support at Council meetings Other administrative functions as required by the Group Manager. About the person The successful candidate should have a Certificate IV in Business (Administration and at least two years experience in a similar role. In addition, the successful candidate will have excellent organisation and time management skills excellent knowledge of MS Office and HPRM skills outstanding communication and interpersonal skills ability to type 60 wpm attention to detail and problem solving skills ability to manage complex relationships ability to develop, review and analyse corporate reports ability to process invoicing and raise requisitions. What™s on offer We are offering an attractive salary from 74,677 p.a. pro-rata plus Super. City of Parramatta also offer excellent employee benefits which can be accessed by the successful candidate. Want to know more? Further information regarding the requirements of this role can be found in the attached Position Description, alternatively for a confidential discussion please contact Patricia Krzeminski on (02) 9806 5688. How to apply Candidates MUST apply online at httpswww.cityofparramatta.nsw.gov.auabout-parramattacareers and answer the position selection criteria. Applications close 1130pm, Friday, 18th October 2019 and will not be accepted through any other medium. This position requires the preferred candidate to undertake a Pre-Employment Medical Check, which also includes a Drug and Alcohol test. The City of Parramatta supports a Drug and Alcohol free working environment and employees may be subject to random testing as a result. The diverse culture at City of Parramatta is a source of strength. We have an inclusive working environment with employees from a variety of backgrounds. We acknowledge that diversity in our workforce increases the effectiveness of teams and our capacity for innovation. If you would like to know more, or require assistance with our recruitment process, please email DiversityCoPcityofparramatta.nsw.gov.au. Please note you must be an Australian or New Zealand citizen or a permanent resident or have unlimited working rights in Australia to apply for this position. Previous applicants do not need to reapply.

    location Parramatta, New South Wales


  • P&C Coordinator

    PC Coordinator About us Founded in 1907, Aftercare is a specialist organisation that supports people with persistent mental health conditions and complex needs to lead fulfilling lives. We also focus on intervening early with at-risk children, young people and families to reduce the lifelong impact of mental health conditions for the next generation. Aftercare is a values-driven organisation. Our people are passionate about their work. Our culture is professional, fun, friendly, rewarding and collaborative. We have over 600 staff in 40 locations across NSW, Queensland and Victoria. On offer Full-time Permanent Based at our head office in Lilyfield Excellent base salary plus super Plus Leave loading at 17.5 Plus Salary Packaging options (up to 15,899 tax free) Plus meals and entertainment allowance of up to 2,650 Excellent training and development Supportive team environment Role Overview As PC Coordinator you will work as part of the People Culture team, with responsibility for a broad range of administrative duties across the entire employee lifecycle. You will coordinate information flows for all people processes, contributing to the delivery of effective and efficient PC and learning and development (LD) activities Responsibilities include but not limited to- To act as the first point of contact for PC related queries from Aftercare staff or external stakeholders, directing enquiries as necessary to the relevant People Culture team member Managing online workflows and organising (and ongoing maintaining of) staff records - both on PC server and HRIS Drafting and issuing of onboarding documents to new staff members. Processing of compliance checks - including reference checks, criminal checks and working with children checks, plus ad hoc qualification verification checks Coordination of training for new staff members The opportunity to work on projects Requirements To best suit this role you will have Relevant qualification in HR or a relevant discipline (desirable) Minimum of 3 years experience in a similar HR AdminCoordinator role Strong multi-tasking and organisational skills Ability to take initiative and be self-motivated Experience using recruitment or human resource software Excellent attention to detail - particularly around data entry and maintenance of records. Excellent communication skills Excellent systems software skills - Advanced proficiency in Microsoft Office, particularly Excel Apply now To apply complete the online application form, attach a copy of your CV and a cover letter outlining your suitability for the available role. Applications will be viewed and actioned upon receipt, with a final closing date for applications on 20 October 2019 (however this is subject to change).

    location Sydney, New South Wales


  • Project Administration Representative (12 Month Contract Role)

    APRA AMCOS is a progressive membership organisation in the arts and cultural industry with a passion for promoting the value music brings to business and to life. With over 100,000 members, we work to ensure that composers, songwriters and publishers are rewarded whenever, and wherever, their musical works are played, performed or reproduced. We help Australian New Zealand music customers get access to the worlds musical repertoire. We are seeking an organised, accurate and reliable administrator. The Project Administration Representative works as part of a team responsible for project managing the relicensing of all existing accounts on the new OneMusic licence schemes. This is a full-time, 12 month contract role based in our Sydney Office. In this role you will Coordinate and maintain licensing data for the purpose of relicensing existing accounts Coordinate the processing of licence agreements Coordinate and manage reporting of licensed on a monthly basis Liaise with clients regarding licence agreements to confirm specific details Coordinate and manage correspondence in accordance with timelines Research client information to ensure accurate figures are being supplied in relation to music usage and to obtain contactlocation details. Providing back up to the activities of the department as requested Our ideal candidate has Ability to work to tight deadlines and achieve set KPI™s Fast and accurate data entry skills An eye for detail and the ability to validate and maintain accuracy of data Proven strong research and analytical skills Excellent verbal and written communication skills. A good phone manner and a sense of diplomacy is essential Well-developed interpersonal skills Strong numeracy skills Please refer to our website httpapraamcos.com.auabout-usworking-with-us to view the complete Job Description. How to Apply Please send through a cover letter (1-2 pages) addressed to Tara-Lea Whyte, Project Administration Manager outlining your relevant experience along with an up-to-date resume by Monday 21 October 2019. Applications without a cover letter and resume or that are received after the closing date will not be considered. APRA AMCOS is an Equal Employment Opportunity (EEO) employer. For more information, please contact Tara-Lea Whyte, Project Administration Manager twhyteapra.com.au The application form will include these questions Which of the following statements best describes your right to work in Australia? Do you have experience in an administration role? Whats your expected annual base salary?

    location Sydney, New South Wales


  • Office Manager - Join a young team at a high growth international tech startup

    We are a fast growing tech start up with a global footprint across Australia the US and the UK. We are doubling in size every 6 months. With this growth comes the much needed support for our people to ensure our employees are able to perform in their roles the best they can. This is where you come in Who are we? Bolt Bikes was founded in Sydney in 2017 by 3 friends who had worked together at global strategy consultancy Bain Co and gone on into senior roles in on-demand food delivery (Deliveroo), shared mobility (Mobike), private equity (Crescent Capital) and operational consultancy. We saw the need to provide short term, flexible leases of electric bikes to people who want to deliver food for Uber and Deliveroo. We developed some amazing e-bikes custom for delivery and found our customers and food delivery companies loved them. We™ve had explosive growth while building a cash generative business. We currently are operating in Sydney, San Francisco, London and Melbourne with more cities on the way. We are backed by top tier Venture Capital and highly respected angel investors. Join our journey to make 2-wheel electric vehicles accessible and affordable for everyone OUR VALUES Move fast, score goals Always seek honest feedback Respect the individual. The Role Your role will be highly varied. You will report to the CEO and assist in everything from helping set up an HR function for the business, globally to building a great culture with happy, motivated people. This role requires a reliable, empathetic, organised person with good business awareness. Bolt Bikes is a new business and we are looking for a highly adaptable candidate who can think big one moment, but be willing to get their hands dirty the next. You will be working alongside our founders, the central functional team (marketing, strategy, product development) and City Operations Managers around the world, ensuring we build a cohesive team. Your tasks will include Building the global culture Ensuring we listen to all employees globally, and build a consistent culture Assist with recruitment processes as required. Assist with onboarding new employees into the business, including coordinating induction sessions, issuing employment contracts and compliance checks etc. Facilities Management Retail Ensure retail spaces are welcoming Office ensure office space is fit for purpose Workshops Ensure workshops are safe and fit for purpose for mechanics Administration Helping make travel bookings, office purchases and other ad hoc business needs Build People policies e.g. Leave Requests, Christmas shutdown, Building benefits packages e.g. employee healthcare, insurance etc. Support Bolts performance management process by coordinating and scheduling reviews. Develop and implement processes to track and collate feedback and make recommendations on improvements based on feedback collated. Visas Working with migration agents lawyers to assist with visa sponsorship for relevant international employees Manage employee birthdays and assist with organising company social events. Assist with ad hoc HR tasks as necessary. Requirements 2+ years of working experience Ideally in HR, but administration highly regarded Experience working in a startup andor fast paced environment a big plus Can do attitude with a high level of initiative Strong attention to detail Professional approach to dealing with issues of a confidential nature Highly organised, excellent time management and the ability to multitask Alignment with Bolt Bikes™ vision and purpose Benefits Jumping aboard a rocket ship at the ground floor Working at a well-funded Sydney-based startup with a strong management team and global presence The chance to be part of an organisation in hyper-growth with plenty of opportunity for personal development Flexible workplace with a team of extraordinary, motivated and fun co-workers Autonomy and ownership of the work you do, with flexible hours The full support of an experienced management team in helping you meet your targets and your personal and professional development goals Attractive benefits Expect autonomy and responsibility, solving problems youve never imagined even existed, at high pace The application form will include these questions Which of the following statements best describes your right to work in Australia?

    location Sydney, New South Wales


  • Practice Administrator

    ESN Partners - Chartered Accountants and Business Advisors are seeking an organised, proactive and motivated individual to join our busy accounting team. Convenient Sutherland Shire location Innovative growing organisation Supportive and friendly team environment ESN Partners are a dynamic accounting firm located within the heart of the Sutherland Shire. With a strong focus on delivering innovative business advisory and taxation services to small to medium enterprises and high net worth individuals, the firm is committed to providing exceptional service to their clients. The role We require an experienced practice administrator to provide support to our team on a part-time basis of 25-30hrs per week, Monday - Thursday. For the right candidate, dayshours can be flexible. This role is a 12 month Maternity Cover with the opportunity to become permanent. Responsibilities Include General administrative support Assisting with meeting administrative and reporting requirements Answering client queries, liaising with financial planners, insurers and other advisors by phone and email. Preparing forms and collating documents for client execution. Maintaining client information in practice software and external databases. Professionally dealing with clients and other external parties Drafting of correspondence Photocopying, binding and collation of documents Undertaking billings and related accounts administration Assisting with debtor collection activities Effectively managing all incoming and outgoing correspondence Proactively providing support, where needed, to other Partners and staff in the office Reporting to Practice Manager and Partner. The successful candidate will Have minimum of 5 years™ experience in a similar role. Be highly organised and focused on attention to detail. Is well presented with a confident phone and email manner. Is skilled at multitasking, time management, forward planning and problem solving. Is proficient in Microsoft Office (Excel, Word Outlook) Have experience with Xero BGL Simple fund - preferred but not essential Previous experience within a Public Practice Accounting Firm essential. To apply, please email your CV to careersesnpartners.com.au To be eligible to apply for this role, you must be legally permitted to work full-time in Australia. The application form will include these questions Which of the following statements best describes your right to work in Australia? Which of the following Microsoft Office products are you experienced with? Whats your expected annual base salary? How much notice are you required to give your current employer? How many years of public practice accounting experience do you have?

    location Sydney, New South Wales


  • Administration Officer

    Administration Officer Hall Prior is a private organisation that specialises in residential aged care in New South Wales and Western Australia. We believe that our commitment and dedication to providing high quality care can make a real difference to the lives of our care recipients and their families. Our residential aged care homes embody safety and comfort, offering choices in accommodation, lifestyle and health services that are important to our care recipients. The team at Sirius Cove enjoy a proactive, considerate and positive daily work culture that understands and works with passion to support our care recipients, home staff and the aged care industry. We are seeking an experienced Administration Officer with well-developed interpersonal skills and attention to detail to support our Sirius Cove Aged Care Home located at Mosman. Based in the home, this dynamic role will be responsible for a wide range of administrative support functions. This role is offered on a Full-time basis with 76 hours per fortnight. In this position you will be required to Provide comprehensive administrative support to our teams Complete general day to day administrative duties Provide exceptional reception area support Deliver high standards of customer service to internal and external stakeholders at all times Data entry Information Management Mail collection and distribution Record management document filing Maintain stationary supplies and requirements Consciously create a workplace and team culture that is aligned with company Mission, Vision and Values To be considered for this position you will possess the following Compassion for the aged Minimum of 2 years previous Administrative Reception duties Strong verbal and written communication skills Ability to work independently and as part of a team Ability to work without direct supervision. Ability to show initiative and be proactive Intermediate computer skills with proficiency in MS Office software National Police Check Full working rights in Australia. If you believe you have the skills for this position or would like some further information please contact kgradyhallprior.com.au or simply email your Resume with Cover Letter, or click on the ˜apply™ button and attach a copy of your details. Applications close FRIDAY 01st NOVEMBER 2019. Please visit our website www.hallprior.com.au to view our facilities. We will only contact a short list of valid candidates. Compassionate people, dedicated to care

    location Sydney, New South Wales


  • Retail Support Assistant

    About the Business Since 1946, Midford has provided Australian schools and students with innovative and high quality school wear. Designed to be both good looking and hard wearing, our dedication to quality has stood the test of time. Today, were celebrating over 70 years as one of the countrys leading school wear designers, manufacturers and retailers. About the Role Retail Support Assistants provide head office support to Midford operated uniform shops. Reporting to the Retail Operations Manager, day-to-day activities include general customer service, data entry, database management, website maintenance, placement of orders and the allocation and distribution of stock to the shops. Based in Midfords Head Office at Milperra, you will need a strong attention to detail and communication skills and the ability to maintain relationships with key internal and external customers. Duties Responsibilities Accurate processing and data entry of purchase orders, stock transfers, time sheets and other administrative documents. Invoice and creditor processing Stock allocations from SAP Further assistance and admin duties for the management and retail store team Benefits and perks Be part of a proactive team in a fast paced, growing business On-site kitchen and dining room On-site parking Skills Experience Accurate and timely data entry skills Demonstrated high level of customer service Able to work as a team in open plan office Advanced Microsoft Office skills especially in Excel Strong attention to detail Effective written and verbal communication skills Knowledge of SAP highly regarded Knowledge of BIO TIME high regarded Training on SAP and BIO TIME will be provided The application form will include these questions Which of the following statements best describes your right to work in Australia? Do you have customer service experience? Which of the following Microsoft Office products are you experienced with? Whats your expected annual base salary? How much notice are you required to give your current employer?

    location Sydney, New South Wales


  • Administration 2IC - Auburn

    Administration 2IC - Auburn Full Time Position Paths for career progression with a trusted national brand Discover a great place to work at Harvey Norman with over 180 stores nationwide. Harvey Norman is an Australian retail icon with a strong market reputation and performance in the retail categories of furniture and bedding, electrical goods, small appliances, technology and entertainment. We are seeking an enthusiastic customer service focused Administration 2IC to join the team at Harvey Norman Auburn Flagship Store. Our Administration 2ICs have a good understanding of purchasing processes, general retail operations and liaising with customers providing exceptional customer service. To be successful you must Have a passion for retail Be highly motivated and results driven person with outstanding customer service and communication skills Enjoy working in a team environment What we require Excellent communication skills in both verbal and written English To be highly organised and possess great time management skills Have the ability to work under pressure, assist coaching, lead and motivated an enthusiastic team Assist administration manager in tasks including Creditors, debtors, banking reconciliation, accounts payable and receivable, payroll, cash books and monthly reporting. Must be motivated and have a great eye for detail Able to work with minimal supervision Competent computer skills with advanced knowledge in Excel and Word Experience of resolving customer complaint and making quick decisions to ensure happy customers and timely accurate services Enthusiasm and willingness to learn with a œcan do attitude Have the ability to prioritise workload and meet deadlines Flexibility across retail trading hours including weekends, public holidays and late night trades What we offer Generous staff discounts Harvey Norman is a strong advocate of career progression with a wide support network for professional development An environment where good performance is recognised and rewarded A flexible and positive work environment If this role exhilarates your passion for a new opportunity then please submit your application for consideration.

    location Sydney, New South Wales


  • Receptionist/ Team Assistant

    IFC”a sister organization of the World Bank and member of the World Bank Group”is the largest global development institution focused on the private sector in emerging markets. We work with more than 2,000 businesses worldwide, using our capital, expertise, and influence to create markets and opportunities in the toughest areas of the world. In fiscal year 2018, we delivered more than 23 billion in long-term financing for developing countries, leveraging the power of the private sector to end extreme poverty and boost shared prosperity. For more information, visit www.ifc.org IFC Sydney office is seeking to recruit a Receptionist cum Team Assistant to assist in the country activities of the IFC. Receptionist carries out a full range of reception and office assistance duties including supporting office administration management. Receptionist coordinates extensively with office operations units and liaises frequently with supporting team members both in the EAP and Pacific region and, as well as external service vendors. The position will report to the Sydney™s Operations Analyst who will provide supervision and guidance. Responsibilities include (but not limited to) Receptionist Duties Maintaining office reception desk by receiving and distributing communications maintaining supplies and equipment picking-up and delivering items receiving transferring phone calls, taking messages Receiving missions, consultants, guests, visitors directing them to appropriate meeting room and person Receiving office faxes, correspondences, pouch, invoicesreceipts and recording into the log sheet, distributing to appropriate person and particularly treating all office correspondence in strict confidence. Arranging teleconference and video conference in coordination with IT Team Booking, monitoring occupancy and maintaining meeting rooms Coordinating catering arrangements when required Making travel arrangements for staff, consultants, and missions (accommodation and pick-up) Coordinating visa application process for staff, consultants and missions. Updating staff list and distributing to office staff. Assisting in arranging seminars, workshops and meetings Back up Team Assistant when required Performing other secretarial support when required (typing, photocopying, search information, etc.) Office Administrative duties Making travel arrangements, including travel itineraries, hotel arrangements, ground transportation, visa arrangements, etc. Coordinating with travel agency and other regional offices to ensure that logistical arrangements for the trips are well planned and prepared. Maintaining and regularly distributing accurate schedules of staff travel and visiting missions Maintaining office supplies by checking stock to determine inventory levels anticipating requirements placing and expediting orders verifying receipt stocking items delivering supplies to work stations. Arranging refreshment, serving teacoffee and lunchdinner to staff and participants of workshopsseminarsmeetings Ordering, receiving, and replenishing tea, coffee and drinking materials. Monitoring daily consumption and sufficient storing Checking utilitiesoffice supply bills and ensuring accuracy Photocopying, binding, paper cutting etc. Assisting in logistics for office events Participating in annual asset physical check and inventory Handling delivery and receipt of important documents Monitoring all first aid kits in office, handling the consumption monitoring and replenishment Performing other administrative functions as and when required Keeping meeting rooms, staff offices, kitchen and storage tidy, maintaining crockerycutleries appliances in a clean condition Arranging regular deep cleanings and ensuring quality. Selection Criteria High school or equivalent diploma or comparable experience Hard working and good service attitude Ability to work accurately, work as part of a team, take instruction Office Experience - General, Scheduling, Telephone Skills Dependability attention to details Client Orientation “ Demonstrates positive client service attitude is able to develop good working relations with internal external clients Teamwork (Collaboration) and Inclusion “ Collaborates with other team members and contributes productively to the team™s work and output, demonstrating respect for different points of view. Only Australian and New Zealand citizens, permanent Australian residents or persons with a valid work permit for Australia for at least a three year period are eligible to apply for this position. Note The selected candidate will be offered a one-year appointment, renewable for an additional one year, at the discretion of the World Bank Group, and subject to a lifetime maximum ET Appointment of two years. Closing Date October 28, 2019 (1700) The World Bank Group values diversity and encourages all qualified candidates who are nationals of World Bank Group member countries to apply, regardless of gender, gender identity, religion, race, ethnicity, sexual orientation, or disability. Sub-Saharan African nationals, Caribbean nationals, and female candidates are strongly encouraged to apply. The application form will include these questions Which of the following statements best describes your right to work in Australia? Which of the following Microsoft Office products are you experienced with? Do you have customer service experience? How many years experience do you have as an administration assistant? Whats your highest level of education?

    location Sydney, New South Wales


  • Board Administrator

    Board Administrator Purpose of Role This role is responsible for providing support to the Company Secretary to ensure the efficient and proper management of the Corporate Secretariat functions of the organisation or other relevant subsidiaries. The purpose of this role is to support the Company Secretary as above. Key Responsibilities The typical duties of this position will include, but are not limited to, the following Liaise with the Directors and external Trustees concerning all arrangements required for the planning and delivery of Board, Committee, Trustee and other meetings. Manage the preparation and delivery of Board, Committee and Trustee papers to members and relevant executive team members using Diligent Boardbooks. Ensure the proper management and execution of documents in accordance with the Constitution of RSL NSW (or other relevant By-Laws or Regulations) (œthe Constitution) concerning dealing in any assets (including real property and cash deposits) held by or on behalf of RSL NSW, Sub-Branch or any Subsidiary (as defined in the Constitution). Assist the Company Secretary to ensure compliance with all relevant provisions of the Constitution concerning management of, or dealing in, the assets held by or on behalf of RSL NSW or any Subsidiary. Implement and maintain an appropriate records and document management system containing details of the all corporate registers and other key documents, including status and copies of all transaction documents received from, or on behalf of Sub-Branches, Trustees or any other relevant authorised persons. Manage changes of authorised signatories for bank accounts and investment accounts with banking institutions, brokers and sub-Branches. Manage the forward business list of matters for the Board Secretariat Attend and act as minute secretary of Board and Committee meetings and other relevant subsidiary meetings, as requested or required, and prepare draft minutes of those meetings Ensure the timely filing of minutes, corporate documents and records. Maintain registers and records concerning conflicts of interest and other documents required to ensure best practice corporate governance framework is implemented and updated as required. Draft, arrange approval for and lodge all notices required by ASIC, ACNC and any other relevant authority concerning the entities or assets of RSL NSW or relevant subsidiary. If requested, act on behalf of the Company Secretary for periods of absence of the Company Secretary. Implement and manage all other systems and procedures as directed by the Company Secretary and or, the CEO andor the President. Selection Criteria - Essential Strong understanding of corporate governance and the role of the Board Ability to deal with and effectively manage conflict Outstanding efficiency and time management, including an ability to prioritise and demonstrate initiative. Excellent organisational skills and attention to detail. Adaptable, flexible and ability to work out of hours when needed and in a fast-paced environment. Excellent communication skills, particularly oral communication. Ability to maintain high levels of confidentiality and deal with senior figures. Commitment to the highest standards of governance To submit your application, in strict confidence, please apply online using the appropriate link below. Alternatively, for a confidential discussion, please contact Sophie Kelly on 02 8233 2252 or email Sophie.Kellyhudson.com jobs.hudson.com Specialist Recruitment Talent Management

    location Sydney, New South Wales


  • Student Administration Officer

    JOIN OUR TEAM Student Administration Officer Salary Package From 83,478“ 92,146 p.a. (HEW Level 6), plus 17 employers superannuation. Appointment Type Full-time, continuing The Role We are seeking an enthusiastic and energetic Student Administration Officer to join our dedicated and passionate team to provide advanced administrative support. Reporting to the Team Leader, you will be responsible in providing advice and support to students and staff on student administration policies, procedures and processes. You will collaborate within your team to support the coordination of service delivery and process improvement across all aspects of the student life cycle. This is an active and exciting role to develop and expand your skills and to showcase your administrative abilities. About You You will have a strong sense of customer service, problem solving to deliver supportive advice and resolutions to students. You will be solution and quality focused, deliver excellent personal communications and interpersonal skills. You will uphold strong relationships with a wide range of stakeholders and work effectively and in collaboration to achieve shared goals across the University. You will enjoy working in a fast-paced environment and ensure an exceptionally high standard of delivery. About You The portfolio of the Deputy Vice Chancellor Academic oversees the strategic learning and teaching framework for the University and has overall responsibility for the planning, quality and delivery of education provided to Macquarie University™s undergraduate and postgraduate students Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation 54 years ago, we have aspired to be a different type of university. Over the years, we™ve grown to become the centre of a vibrant local and global community. Connect with us today. To Apply To be considered for this position, please apply online and attach your resume and a separate cover letter that outlines how you meet to the selection criteria below Demonstrated skills and experience in administrative operations. Demonstrated skill and experience in providing appropriate advice and guidance to students and staff across the University. Demonstrated ability to work within a framework of University rules, policies and procedures. Demonstrates excellent attention to detail and strong team working skills. Demonstrated high level of written and verbal communication skills. Demonstrated experience in working with complex data management and student administration systems. For further information regarding this role please view the position description below Position Description Student Administration Officer.pdf General Enquiries Alicia Fang on Alicia.fangmq.edu.au Applications Close Tuesday, 22 October 2019 at 11.55pm (AEDT) Location Macquarie University (North Ryde) Macquarie University is committed to Equity, Diversity and Inclusion. We value individual difference and recognise the strength of a vibrant, diverse and inclusive workforce where the backgrounds, perspectives and experiences of our staff are a driving force for collaboration, innovation and impact. We work to ensure genuine equality of opportunity for people regardless of their gender, age, cultural background, sexual orientation, gender identity, disability andor family status, and we encourage you to apply for a position at Macquarie University.

    location Sydney, New South Wales


  • Legal Office Junior

    Legal Office Junior Sydney CBD National Mid-Tier Law Firm Friendly Culture About us Moray Agnew is one of Australia™s leading specialist law firms with over 600 staff nationally. We have offices in Sydney, Melbourne, Brisbane, Canberra, Newcastle and Perth and specialise in the areas of insurance, commercial, construction, property and workplace legal services. Over the last decade, the firm has tripled in size to support the growth of our Australian and international clients. We are passionate about what we do and want you to be too. We value technical excellence and the ability to function independently or in a team. We offer a unique workplace culture and excellent opportunities to further your personal and professional development. About the role Our Sydney office has a great opportunity for a Legal Office Junior to assist our busy insurance practice group on a full-time basis, working 35 hours each week. Sydney office hours are from 9.00 am to 5.00 pm, Monday to Friday. This role would be ideal for a recent school leaver with an interest in commencing a career as a legal secretary. You will have a varied workload and some of your responsibilities will include Providing support to legal secretaries Preparing all external mail for posting Collating briefs to Counsel Court filing Relief Reception General office duties such as photocopying, faxing, filing, mail and running any errands needed About you This position requires someone who is able to commit to working on a full time basis. The successful candidate will ideally have previous experience in an office environment. Previous administrative experience andor a TAFE certificate in Business Administration Business Legal, is highly desirable. You must also have the ability to demonstrate initiative, strong organisation skills and high attention to detail. If you want to be part of a well-managed and successful practice with a distinguished reputation and want to gain some great experience, please apply with your cover letter and CV below.

    location Sydney, New South Wales


  • Legal Secretary

    Legal Secretary 8 Month Contract Friendly Culture Sydney CBD About us Moray Agnew is one of Australia™s leading specialist law firms with over 600 staff nationally. We have offices in Melbourne, Brisbane, Sydney, Canberra, Newcastle and Perth and specialize in the areas of insurance, commercial, construction, property and workplace legal services. We value technical excellence and the ability to function independently or in a team. We offer a unique workplace culture and excellent opportunities to further your personal and professional development. About the role An exciting career opportunity exists in our busy Sydney office for an experienced full-time Legal Secretary on an 8 month contract. This role will see you working closely with a Partner in our General Insurance practice group and providing secretarial support to a friendly team. Your key responsibilities will include, but are not limited to Diary and mail management, including scheduling of appointments, meetings and conferences Preparing correspondence, briefs, reports and documents Transcribing digital dictation of advices Month end billing File management Other general administrative duties as required About you You will have previous experience as a legal secretary, a high level of attention to detail and sound knowledge of MS Office. You will also have an enthusiastic, proactive, flexible and organised approach to your work. If you want to be part of a well-managed and successful practice with a distinguished reputation, please apply with your cover letter and CV below.

    location Sydney, New South Wales


  • Operations Administrator

    Operations Administrator Nearmap is currently providing a virtual model of the real world “ at a scale and detail that hasn™t been done before. At Nearmap, we have an appetite for high performing individuals, and we are currently on the hunt for an Operations Administrator who will own invoicing and shipping administration. Survey Ops Lowdown¦ Survey Operations is the content engine of Nearmap, working with our aerial operators most days of the year to manage a large and continuous capture program, including processing and publishing online. Survey Operations collaborates with a wide variety of departments across our company in both Australia and the US to support and deliver our program, including Engineering, Finance, Product and Sales. If you are looking for a challenging role in a growing and cutting-edge tech company, with the chance to work with a variety of bespoke hardware and cloud-based software, this is the role for you. The Operations Administration role within the Survey Ops team is a key role that is responsible for carrying out invoicing shipping admin tasks globally, including invoices for our Aerial Operators as well as organising and tracking shipments of specialised equipment within Australia and globally. You will also provide input into improvements to the tools and processes we use for invoicing shipping. A typical day for you may look like this¦ Maintain, cross reference and correct the technical information that feeds into our invoices. Communicating clearly with our Flight Operations teams to confirm any questions. Prepare and submit invoices for processing. Follow invoices through payment processing, following up with Finance as required to ensure prompt payment of our Aerial Survey Operators. Booking, tracking and following up on shipments between ANZ North American offices. Escalating with couriers as required to ensure prompt delivery of shipments within agreed timeframes. Providing input on ways to improve invoicing tools, to support continuous delivery. Proactively identify ways to improve our specialised invoicing and shipping processes and collaborating with Flight Ops to incorporate these changes. Collaborating with Finance to identify overall trends in our invoicing and shipping processes. Note this is not an Accounts Payable role, but familiarity with financial processes will be highly desirable. The essentials¦ Experience in admin role, in a fast-paced environment, working with minimal oversight Familiarity with Excel, including simple formulae. Previous experience in invoicing, from either supplier or customer side. Previous experience booking and tracking courier shipments. Familiarity with JIRA, Confluence MS Office Suite is desirable. Excited by the opportunity to learn quickly about new technologies and systems. What™s in it for you¦ Fast growing tech company with an appetite for high performing individuals We have an open mind for new ideas and methodologies Opportunities for continued career growth and development We work hard we play hard Flexible working environment Like massages? We have plenty of benefits Foodie? FREE breakfast, healthy snacks and lunches An allowance to help you focus on your wellbeing If this experience excites you and you are ready to join the Nearmap family, please apply Watch our culture video below and find out more about what a day at Nearmap looks like The application form will include these questions Which of the following statements best describes your right to work in Australia? Do you have experience in an administration role? Whats your expected annual base salary?

    location Sydney, New South Wales


  • Office Assistant / Coordinator

    Work with Ola “ one of the world™s largest rideshare companies Central CBD office, fast-paced, friendly environment 6mth+ contract, with possibility of extension About Ola Founded in India in Jan 2011, Ola is one of the worlds largest rideshare companies. Ola is committed to its mission of building mobility for a billion people around the world. Ola have recently launched in Australia and we are committed to building a fairer deal for drivers and a great service for consumers in the Australian community. We offer a fast moving, exciting working environment in one of the most dynamic industries in the world. The Role We are looking for a new Office Coordinator to support our Sydney CBD head office. This will involve day to day management of general office requirements and admin support. This will include everything from greeting visitors keeping the office in check, to supporting HR with administrative duties, meeting and event coordination, helping to on-board new employees (IT set up), providing assistance to the leadership team, managing office supplies, managing the office facilities and liaising with suppliers, and general office management and administration. It will be your job to keep all aspects of the office running smoothly in an extremely fast-paced, and dynamic environment Please note This is a 6mth contract position with the possibility of extension. To be successful in this position, you will demonstrate A successful track record in an autonomous office assistant position Outstanding organisation skills and an ability to juggle multiple tasks A friendly, ˜can do™ attitude with a willingness to jump in and get the job done High attention to detail and excellent problem-solving skills Excellent written and verbal communication skills The ability to work autonomously and take responsibility Advanced computer skills in Google and MS Office If this sounds like you, we would love to hear from you Please apply now For this role we require full, unlimited work rights. No agency enquiries please. The application form will include these questions Which of the following statements best describes your right to work in Australia? Do you have experience in an administration role? Whats your expected annual base salary? How would you rate your English language skills?

    location Sydney, New South Wales


  • Administration Assistant

    POLO CPI provides Process Service and Investigations to the Government, major Law Firms, Insurance Companies and all the Banks. This is a full time Admin position and industry training will be provided. Your role in summary will involved - Attending to client service requests - Assistance in general office duties - Instructing, updating and reporting to clients - Preparing Affidavits The following skills are required · Outstanding customer service skills · High attention to detail · Strong self initiative · Professional spoken and written skills · Commitment loyalty · Ability to handle a fast paced environment and multi-task · Willingness to work within a small office environment. If you meet the above requirements, have the required working experience and see yourself as a confident reliable individual who takes pride in what they do, please email your resume to Sally at sallypolocpi.com.au

    location Sydney, New South Wales


  • Admin Assistant/Marketing Co-Ordinator

    Performance Incentives, a small yet dynamic Incentive Rewards Marketing Company, based in Pymble, is looking for a competent Administrative AssistantMarketing Coordinator - Immediate Start Responsibilities include Reception duties, customer service and general officeorganisational tasks. Processing reward orders for incentive program participants. Generating supplier purchase orders and invoicing. Email and phone communication. Assisting Merchandise Manager with sourcing and adding merchandise to our website. Assisting Company Director with reporting and proposals. Skills experience required Minimum 3 years business admin experience. Strong attention to detail. Superior written and verbal communications. Excellent organisation and customer service skills. Ability to learn quickly and work to tight deadlines. Superior MS Office skills (especially Excel). Design, HTML, Photoshop skills are a bonus but not essential. The application form will include these questions Which of the following statements best describes your right to work in Australia? Which of the following Microsoft Office products are you experienced with? Do you have experience in an administration role? Do you have customer service experience?

    location Sydney, New South Wales


  • Service Co-Ordinator

    Service Co-Ordinator Our client situated in Wetherill Park are looking for an experienced Service Co-Coordinator for an immediate start. They specialise in the civil construction industry. In this challenging role, you will be a primary support function for the team. You will play a key part in assisting with process and compliance management - including the implementation of document and file management systems. Other duties will be ad hoc and will include things such as Fleet Management, assisting with compliance checks, helping with the co-ordination of internal projects, helping with customer reviews, and more. Whats on Offer Generous Salary on Offer Career Progression Work Close to Home Immediate Start The opportunity to make this role your own Key Requirements 5+ years experience in operational support roles Experience of implementing document or file management systems Experienced in compliance and audit issues Ideal industry experience could be construction, engineering or facilities management, including manufacturing or industrial type facilities Flexible, mature and proactive approach to work - someone up for a challenge Use your initiative and self starter attitude to progress in this busy role This is a unique, newly created role, which offers the potential to grow in to a bigger position as the company expands. If you feel that you meet the above criteria, please submit your application for immediate consideration. Please not only shortlisted candidates will be contacted.

    location Sydney, New South Wales


  • Finance & Office Administrator

    Call Sirius People 61 2 9270 5200 Finance Office Administrator A Sirius-ly Quick Brief Sirius People is a boutique recruitment company that was launched in January 2003 and have generated a reputation as a trusted supplier to many top tier domestic and international clients. Our Vision is to be the number one recruitment specialist on the Eastern Seaboard by 2022 and we are now looking for an accounts office admin superstar who want to be a part of something great Why so Sirius? Our People reflect the top of their industry, so we asked them to tell you why they LOVE working here. The staff have pinpointed the people, training, support and development opportunities that Sirius offer as the top perks of working here. They also love the Sirius Social Club that organise copious events all year round whilst remembering to always give back through our Siriusly Charitable Committee. Finally, they love our visionary MD, his involvement and clear direction that he provides on a weekly basis. What is the role, you ask... Accounts Office Administrator Accounts payable processing Supporting the end of month process Contracts administration management Daily office administration tasks Daily finance administration tasks Visa checks police checks What are the Pre-requisites? A great attitude A genuine desire to be successful AND Experience in supporting an accountsfinance division. Still Reading? We want to talk to you Send your resume through to Gemma, sbutlersiriuspeople.com.au. US - httpswww.siriuspeople.com.auwork-for-us Part of Sirius People Supporting People Success.

    location Sydney, New South Wales


  • Adminstration Assistant

    Are you committed to providing customer and administrative support that is of high quality? Do you value a welcoming environment, an obliging organisation that values respect, teamwork and honesty? Have have two openings for Full TimePart Time Admin Assistant one at our Randwick site and one at our Waverley site. ABOUT US For over 50 years, SummitCare has cared for and supported the wellbeing of many people throughout the Sydney and Newcastle regions of NSW. We have built a reputation for providing the highest standards of care through our residential centres, HomeCare services and respite care options. We offer our team members meaningful roles and positive workplaces training and development and solid career opportunities and support through staff wellbeing initiatives. SummitCare Waverley Randwick is a small community of less then 100 residents living in a light-filled, seaside home. Our team, together with engaged residents and their families and a suite of allied health services, enjoy a harmonious and positive home environment. ABOUT THE ROLE SummitCare Waverley is seeking to appoint an Administration Assistant on a full time or Part time basis. Working days and hours will be Monday to Friday, 9am to 5pm, although there may be some flexibility in these hours. As an Administration Assistant, you will be responsible for supporting and assisting with financial transactions, the tour and admission process for customers, and general administrative duties. You are the face of the home, so you will maintain a professional manner and deliver an exceptional customer service experience for all stakeholders. To be successful, you will have At least 5 years experience in the front office reception, in an aged care, medical or service-oriented environment A high level customer service and communication skills, with a strong ability to display empathy and professionalism in all interactions with customers and stakeholders Strong administration skills and attention to detail Excellent computer skills, including in Microsoft Office Suite. Strength in Google Applications will also be favourably regarded. Self-motivation with strong organisational skills with the ability to work autonomously and as part of a diverse team Ability to remain calm and work under pressure, and meet deadlines Willingness to learn and be a team player A current Criminal Record Check While not critical, the following skills and experience would be favourably considered A qualification in administration or office management A current NSW drivers licence Previous experience preparing time sheets and basic HR and payroll documentation. APPLY TODAY We look forward to receiving your resume and a cover letter outlining how you meet the criteria in the description above. As we are keen to see the right person settle into the role quickly, we encourage you to apply early. We believe that recruitment for our roles should be on merit alone and recognise the importance of a positive, barrier-free recruitment process and a supportive work environment. If you have any special support or access requirements, we encourage you to advise us during your application. The Fine Print For candidates you must have the right to live and work in Australia to be considered for our roles, and that candidates may be subject to a range of probity and wellbeing checks in the recruitment process. For recruiters we appreciate your work, but wish to recruit for this role directly. The application form will include these questions Which of the following statements best describes your right to work in Australia? Do you have previous invoicing experience? How many years experience do you have as an administration assistant? Have you completed a qualification in business administration?

    location Sydney, New South Wales


  • Administration Assistant

    About the business WAYS Youth Training (WYT) is a small RTO passionate about providing a safe, vibrant and innovative learning space for young people. The RTO has been delivering specialised training from Cert II to Diploma level, to 15-25yr olds, often disengaged from main stream education since 2010 About the role The purpose of the job is to coordinate the admin and systems needs of the RTO from enrolment to payment. To work with the trainer on setting up the training environment and assisting students to complete. To engage and work with students to overcome other barriers. Skills and experience Essential Criteria Demonstrated Excellent administration skills Excellent skills in Office and data entry An ability to engage, manage and assist with educational needs of young people from Cert II to Cert IV level Current Working with Childrens Check (WWCC) Current drivers license Desirable Experience Experience administering the WISENET data system Experience administering the compliance requirements of an RTO Industry experience in Community Services Experience working with 15-24 year olds and understanding the issues of target group An enthusiastic ability to make a work place fun To apply Please send a brief cover letter containing the following How your qualifications, attributes and experience cover the essential and desirable criteria listed above Attach your resume Send to trainingways.org.au or contact (02) 9388 9455 For more information, please visit ways.org.au

    location Sydney, New South Wales


  • Retail Operations Coordinator

    Retail Operations Coordinator Providing support to both retails stores and field team Fast paced, contemporary working environment About the Company WHSmith is an historic British retailer focusing on news, books and convenience, and is a renowned, competitive leader in the travel market worldwide. Our Australian operations, under which 7 brands currently operate, are rapidly expanding and since WHSmith is expected to continue this growth, we are looking for a Retail Operations Coordinator to join us on this journey. About the Role Reporting directly to the Operations Director, the Retail Operations Coordinator will act as a liaison between stores and all other WH Smith functions including Finance, Payroll, Display Planning and Merchandise and to support the WH Smith Retail teams across all brands with business administration. This is a full time 5 days week role based in our support office. Summary of the Position A reliable communication point between the Retail Operations Team, Store Team and all other departments. General Administration including the management of the Central Operations inbox and database management. Write and support Store communications for the Retail Operations Team Work with the Operations Director to define workload for store based teams. End to end coordination of repairs and maintenance for stores Administration and reporting on training records from the online training portal Responsible for the collation and management of safety information and records “ liaising with Field teams to ensure all employees have received the correct training and to maintain digital records for all members. Updating, publishing and creation of Best Practice for store teams that is then hosted on the business Intranet. Control and manage Intranet content- ensuring that content is relevant, simple and engaging. The Ideal Candidate Strong Retail experience “ will suit someone who has previously worked as a Store Manager who has a good understanding of store processes Administration experience within retail environment Organised with strong written and verbal communication skills Proficient in Excel, PowerPoint and Word. Team focused with the ability to multi-task and excellent attention to detail Excellent interpersonal and customer service skills Willingness to learn with a results driven attitude If you are motivated to make a move in your career and interested in working in a growing, fast paced and dynamic business then we would love to hear from you Interested? Please click the Apply button to start your application. Please note that only shortlisted candidates will be contacted. whsmith.com.au

    location Sydney, New South Wales


  • Office Administration

    ZAKKIA, a leading Homewares brand is looking for a permanent part-time Office Assistant to join their team, 3 days per week, Monday, Thursday Friday. Your role on a daily basis will involve processing sales orders. attending to customer queries regarding orders, delivery, availability or products. Setting up new customer accounts. Updating various 3rd party systems with information relating to inventory. Generating item codes in a preset spreadsheet. Allocating barcodes. Supplying customers with images from our image library. Responding to emails and chat. Arranging and supplying samples to media companies Liase with our warehouse on various related topics. Other duties will include populating forecasting data spreadsheets. Generating item codes in a preset spreadsheet. Allocating barcodes. Supplying customers with images from our image library. Your Outlook, Excel, Dropbox IndesignIllustrator and Xero skills will be highly regarded. Initial training will be provided Tuesday Wednesday Thursday, set days will be Monday, Thursday, Friday To apply for the role please send your resume to deborahmottzakkia.com The application form will include these questions Which of the following statements best describes your right to work in Australia? Which of the following Microsoft Office products are you experienced with? Which of the following accounting packages are you experienced with? Do you have experience in an administration role? Do you have a current Australian drivers licence?

    location Sydney, New South Wales


  • Project Assistant - Indigenous Programs

    Project Assistant - Indigenous Programs M285 “ Project Assistant Indigenous Programs Australian National Maritime Museum (ANMM) is one of Sydney™s most visited museums and is committed to being a world leader in maritime history, sharing the national maritime story across Australia and providing an immersive and surprising experience. Currently ANMM is in search of a Project Assistant Indigenous Programs to contribute to the story and experience One of Australia™s leading Museums located waterside in beautiful Darling Harbour APS 4, 61,698 - 68,328 p.a. plus 15.4 superannuation and APS benefits. Ongoing fulltime The Role This position will support the day-to-day operations of the Indigenous unit. Working across all sections of the museum the position will engage with stakeholder groups and communities on a national level to deliver Indigenous specific projects, programs and exhibitions. Selection Criteria Demonstrated knowledge and understanding of Indigenous societies and cultures. As well as an understanding of the issues affecting Indigenous people in contemporary Australian society and the diversity of circumstances of Indigenous people. Demonstrated office administration skills and knowledge. Demonstrated computer literacy skills including office applications and e-mail. Demonstrated interest and understanding of the day to day workings of museums and or galleries and art centres. Demonstrated ability to communicate effectively, orally and in writing at all levels within and outside the organisation. Experience writing Blogs and with other social media. Practical experience and knowledge in delivering education programs and events. Demonstrated ability to work effectively and to prioritise work with minimal supervision or as a member of a team. Demonstrated knowledge and understanding of the development of a Reconciliation Action Plan. Capacity to minute and record meetings and forums effectively. Notes Selection for this position will be made based on relative merit, which will be assessed against each item of the selection criteria. The Selection Committee will not consider applications that do not address the selection criteria for short listing. As part of the selection process the selection committee may invite candidates to undertake psychometric test, you should advise the selection committee if you have any special needs. Psychometric tests may be used as the initial short-listing test or later in the selection process. Some tests are very short while others may take one or more hours. Eligibility This position is an Aboriginal and Torres Islander identified position. This is only open to Aboriginal and Torres Strait Islander people as per Public Service Commissioner™s Direction. Applications close 1130 pm AEDT, Wednesday 9 October 2019 No Applications will be accepted by mail or email.

    location Sydney, New South Wales


  • Project Assistant - Indigenous Programs

    Project Assistant - Indigenous Programs M285 “ Project Assistant Indigenous Programs Australian National Maritime Museum (ANMM) is one of Sydney™s most visited museums and is committed to being a world leader in maritime history, sharing the national maritime story across Australia and providing an immersive and surprising experience. Currently ANMM is in search of a Project Assistant Indigenous Programs to contribute to the story and experience One of Australia™s leading Museums located waterside in beautiful Darling Harbour APS 4, 61,698 - 68,328 p.a. plus 15.4 superannuation and APS benefits. Ongoing fulltime The Role This position will support the day-to-day operations of the Indigenous unit. Working across all sections of the museum the position will engage with stakeholder groups and communities on a national level to deliver Indigenous specific projects, programs and exhibitions. Selection Criteria Demonstrated knowledge and understanding of Indigenous societies and cultures. As well as an understanding of the issues affecting Indigenous people in contemporary Australian society and the diversity of circumstances of Indigenous people. Demonstrated office administration skills and knowledge. Demonstrated computer literacy skills including office applications and e-mail. Demonstrated interest and understanding of the day to day workings of museums and or galleries and art centres. Demonstrated ability to communicate effectively, orally and in writing at all levels within and outside the organisation. Experience writing Blogs and with other social media. Practical experience and knowledge in delivering education programs and events. Demonstrated ability to work effectively and to prioritise work with minimal supervision or as a member of a team. Demonstrated knowledge and understanding of the development of a Reconciliation Action Plan. Capacity to minute and record meetings and forums effectively. Notes Selection for this position will be made based on relative merit, which will be assessed against each item of the selection criteria. The Selection Committee will not consider applications that do not address the selection criteria for short listing. As part of the selection process the selection committee may invite candidates to undertake psychometric test, you should advise the selection committee if you have any special needs. Psychometric tests may be used as the initial short-listing test or later in the selection process. Some tests are very short while others may take one or more hours. Eligibility This position is an Aboriginal and Torres Islander identified position. This is only open to Aboriginal and Torres Strait Islander people as per Public Service Commissioner™s Direction. Applications close 1130 pm AEDT, Wednesday 9 October 2019 No Applications will be accepted by mail or email.

    location Sydney, New South Wales


  • Project Assistant - Indigenous Programs

    Project Assistant - Indigenous Programs M285 “ Project Assistant Indigenous Programs Australian National Maritime Museum (ANMM) is one of Sydney™s most visited museums and is committed to being a world leader in maritime history, sharing the national maritime story across Australia and providing an immersive and surprising experience. Currently ANMM is in search of a Project Assistant Indigenous Programs to contribute to the story and experience One of Australia™s leading Museums located waterside in beautiful Darling Harbour APS 4, 61,698 - 68,328 p.a. plus 15.4 superannuation and APS benefits. Ongoing fulltime The Role This position will support the day-to-day operations of the Indigenous unit. Working across all sections of the museum the position will engage with stakeholder groups and communities on a national level to deliver Indigenous specific projects, programs and exhibitions. Selection Criteria Demonstrated knowledge and understanding of Indigenous societies and cultures. As well as an understanding of the issues affecting Indigenous people in contemporary Australian society and the diversity of circumstances of Indigenous people. Demonstrated office administration skills and knowledge. Demonstrated computer literacy skills including office applications and e-mail. Demonstrated interest and understanding of the day to day workings of museums and or galleries and art centres. Demonstrated ability to communicate effectively, orally and in writing at all levels within and outside the organisation. Experience writing Blogs and with other social media. Practical experience and knowledge in delivering education programs and events. Demonstrated ability to work effectively and to prioritise work with minimal supervision or as a member of a team. Demonstrated knowledge and understanding of the development of a Reconciliation Action Plan. Capacity to minute and record meetings and forums effectively. Notes Selection for this position will be made based on relative merit, which will be assessed against each item of the selection criteria. The Selection Committee will not consider applications that do not address the selection criteria for short listing. As part of the selection process the selection committee may invite candidates to undertake psychometric test, you should advise the selection committee if you have any special needs. Psychometric tests may be used as the initial short-listing test or later in the selection process. Some tests are very short while others may take one or more hours. Eligibility This position is an Aboriginal and Torres Islander identified position. This is only open to Aboriginal and Torres Strait Islander people as per Public Service Commissioner™s Direction. Applications close 1130 pm AEDT, Wednesday 9 October 2019 No Applications will be accepted by mail or email.

    location Sydney, New South Wales


  • Administration Assistant

    Full time Carrington aspires to be the aged care provider of choice which enriches and enables the quality of life for all people in our community. It is our mission to accomplish this by helping our consumers and our staff achieve well-being and fullness of life. About the role We have an exciting opportunity for an Administration Assistant who would like to work in the rewarding environment of aged care whilst supporting a team of care staff and the Care Services Manager. This position is varied and we need someone with great admin skills who knows how to get the job done. This role is also responsible for providing a warm welcome into the facility, and interactions with consumers, staff and guests will be kind and caring and respectful of our consumer™s identity, culture and diversity. To be successful in this role you will have ï‚· At least 5 years™ experience in an AdministrationCustomer Service role, and a qualification in Business Administration would be an advantage ï‚· Demonstrated high level computer literacy, particularly computerised database systems ï‚· Experience in efficiently and effectively maintaining staffing levels within existing rosters ï‚· Proven experience in record management ï‚· Well-developed interpersonal and communication skills and ability to develop positive and supportive relationships ï‚· Demonstrated capacity to be self-directed, offering initiative, problem solving skills and outstanding attention to detail ï‚· Commitment to delivering a high level of customer service, maintain confidentiality demonstrate the highest level of integrity You will receive fantastic benefits In return you will receive a competitive rate of pay plus superannuation and leave loading, excellent working conditions, full salary packaging benefit to increase your take-home pay, an additional public holiday each year and access to ongoing formal professional development. Offer of employment will be subject to a national criminal check specific to vulnerable persons. If you are a motivated person, have a passion for working with the elderly combined with excellent customer service experience and enjoy a challenge, we want to hear from you. Applications must include a current resume and cover letter addressing your suitability against the position criteria. Ms Genevieve Clarke, Human Resources Advisor recruitmentcarringtoncare.com.au Applications close Sunday, 20th October 2019

    location Sydney, New South Wales


  • NDIS Administration Assistant

    Circle of Hope is a Disability Support Services Provider under that National Insurance Disability Scheme (NDIS). It has been established to meet the needs of participants within the community of South Western Sydney. We provide a range high quality person-centred support services to consumers who meet the eligibility criteria under the NDIS.To be eligible for this position you will have previous experience working in a similar role and should have experience and understanding of NDIS codingclaims processes.The NDIS Administration Assistant is responsible for contributing to the effective operation of Circle of Hope, and supporting the operational and project needs of Circle of Hope. The role is integral to the success of the group and covers a number of key areas and tasks.Key responsibilities include Develop Service Agreements and Schedule of Supports with information provided by our Support Coordinators.Create service bookings through the NDIA portal for all participants.Ensure all details and information that is entered into our Case Management System is current and accurate.Respond to service enquiries and requests.Communicate and liaise with key stakeholders, services users, families, staff and advocates.Skills, experience and qualifications Understanding of the National Disability Insurance Scheme (NDIS) and participants NDIS plans.Relevant tertiary qualification in administration or business administration or relevant industry experience is desirable.Strong communication and interpersonal skills.Highly organised with good attention to detail.Demonstrable IT skills in Microsoft Office (Word, Excel, Outlook).Experience in establishing and maintaining effective administrative systems and processes.Ability to work autonomously and as a team member.Current NSW Working With Children Check for paid employment.Current valid driver™s licence and use of own vehicle for business purposes.A current National Police Check clearance.Job Types Full-time, Part-timeExperienceadministrative 1 year (Preferred)customer service 1 year (Preferred)Administrative Assistant 1 year (Preferred)Administrative DutiesSchedulingRunning errandsSorting and sending mailAnswering and routing phone callsManaging social mediaGreeting visitors

    location Sydney, New South Wales


  • Japanese Speaking Accounting and Administrative Officer

    Japanese Speaking Accounting and Administrative OfficerSydney CBDFull-time permanent positionWe are looking for Japanese speaking candidates for the position of Full time accounting and administrative officer in our Sydney branch.RolesManage accounts payable and receivableCash receipting and bankingPayrollStock ControlData entry and filingResponding phone calls and emailsAdmin support and general office dutiesSkillsGood communication skills in both Japanese and EnglishComputer proficiencyExperience in similar role and MYOB experience preferredPermanent residents onlyJob Type Full-timeExperienceAccounting 1 year (Preferred)LanguageJapanese (Required)

    location Sydney, New South Wales


  • Office Junior/Scheduler

    Looking for a start to your career where you will have the opportunity to learn quickly, participate and contribute to the whole team from Director to Field Technician and become trained in key functions that are highly transferable?We are a small service-based company that runs a Fire Protection, Electrical, Property Maintenance and Electric Vehicle (EV) Charging business in one office. As a result of the director™s passion for the renewables industry, we are also competing in the exciting and highly profitable Solar and EV Charging business.We are looking for a dynamic junior team member with a can-do attitude to join us.Job Role and ResponsibilitiesYou will be working together with your office and project managers and trained to ultimately manage all admin requirements as well as learn how to schedule jobs, coordinate team members and ensure resources are available.After training you will be capable of handling the following responsibilitiesCustomerTeam ServiceHandling of all day-to-day phone enquiries (customer, team and accounts related).Building and maintaining excellent relationships with team, clients and business alliances.Ensuring timely service delivery and complete clientinternal team satisfaction.Managing new contracts.Scheduling TasksCoordinatingscheduling technicians on a daily basis.Ensuring all bookings are completed for upcoming works and employees have adequate resources.Managing work flow in our field management software ˜Aroflo™.Office Admin TasksDay to day liaison with clients and employees for project hourly resourcing, queries, quotes and general problems.Issue Purchase Order requests.Data entry, procurement of all supplies and service requirements across the businesses.Email management.General reporting and creating excel reports.Debt collection.Company ProfileYou will be a fit for our company™s culture. We have very strict company values that require punctuality, a solution-focused attitude, positive internal and external collaboration and a general passion for business, professional and personal development. We celebrate our achievements every year because we are proud of our staff and colleagues.Your ProfileYou are new to the business world and you are eager to learn all the ins and outs of a smallmedium business. You are well versed with Microsoft Package (mainly excel and word) and you can easily navigate apps and online software. You care about getting things done quickly and accurately and can easily get along with many different types of people, in fact you thrive on developing good relationships. You are determined, organised and you communicate well.In Summary Skills and Attitude RequiredWell developed computer skills and an ability to work efficiently with Excel is a must.Excellent communication skills (both written and oral).Problem-solving ability and attitude.Critical thinking skills.An excellent team player with self-motivation and the ability to work independently.Key organisational skills.Job Type Full TimeSalary 25,000 to 35,000year with yearly growth opportunities.Are you interested?Please send your CV and a cover letter answering these three questions- What two personal qualities you think will fit this role giving specific examples.- Describe how you solved a problem and the steps you took.- What new skills would you like to acquireimprove so we can tailor your long-term training needs.Job Type Full-timeSalary 25,000.00 to 35,000.00 year

    location Marrickville, New South Wales


  • Membership Officer

    About Fitness Australia and the roleFitness Australia is the peak health and fitness industry association who provide the nationally recognised fitness business accreditation and professional registration systems along with a range of support services to over 25,000 registered personal trainers, instructors, fitness businesses and industry suppliers Australia-wide.We are current looking for a Membership Officer to join our team at our Sydney office in Alexandria.A full time Mon-Fri position that will see the successful individual become part of an exciting new division in our highly valued membership teamYour primary areas of responsibility will beEnsuring smooth and positive member experience by making pro-active contact throughout member lifecycles.Providing exceptional outboundinbound customer service to clients from around Australia via the phone and online.Ensuring fulfilment of customer requirements, accurately and within a timely manner.Accurate efficient system operation and data management.EssentialsExperience in a related field or similar role Call Center Telesales, Customer SupportService, Member SupportExceptional telephone manner and interpersonal skills.An excellent verbal and written communication skillset.Positive, can-do attitude.Able to work both as part of a team and independently.Results focused and able to meet KPIs.Ability to work efficiently and prioritise workload to meet targets.Computer literacy with an attention to detail and data accuracy.DesirablesRelevant Tertiary Qualifications (sales, admin, customer service, business, fitness)Experience working within a professional or industry association.Experience in administration of education or quality systems.Experience and capacity to work efficiently on multiple campaigns ensuring desired results are achieved.Sound knowledge of the contemporary Australian Fitness Industry and exercise professional service delivery.Interest in fitness, health and promoting a quality culture in the fitness industry.Job benefits and perksFitness Australia has a team of 20+ based around Australia. We are an energetic and innovative team working for a fitter, healthier Australia.You will receive full training in your role, access to great facilities with opportunities for career advancement for high achieving candidates.Perks include working in a funky office space, time allocated to physical activity, fresh fruit and flexible working arrangements where suitable.How to applySimply press the apply button.Fitness Australia is committed to creating a diverse gender equal workplace and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.No recruiters please.Job Type Full-timeSalary 45,000.00 to 50,000.00 yearExperienceCustomer Service 1 year (Preferred)Work EligibilityThe candidate can work permanently with no restriction on hours (Required)

    location Alexandria, New South Wales


  • Student Administration Officer

    Salary Package From 83,478“ 92,146 p.a. (HEW Level 6), plus 17 employers superannuation. Appointment Type Full-time, continuing The Role We are seeking an enthusiastic and energetic Student Administration Officer to join our dedicated and passionate team to provide advanced administrative support. Reporting to the Team Leader, you will be responsible in providing advice and support to students and staff on student administration policies, procedures and processes. You will collaborate within your team to support the coordination of service delivery and process improvement across all aspects of the student life cycle. This is an active and exciting role to develop and expand your skills and to showcase your administrative abilities. About You You will have a strong sense of customer service, problem solving to deliver supportive advice and resolutions to students. You will be solution and quality focused, deliver excellent personal communications and interpersonal skills. You will uphold strong relationships with a wide range of stakeholders and work effectively and in collaboration to achieve shared goals across the University. You will enjoy working in a fast-paced environment and ensure an exceptionally high standard of delivery. About You The portfolio of the Deputy Vice Chancellor Academic oversees the strategic learning and teaching framework for the University and has overall responsibility for the planning, quality and delivery of education provided to Macquarie University™s undergraduate and postgraduate students Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation 54 years ago, we have aspired to be a different type of university. Over the years, we™ve grown to become the centre of a vibrant local and global community. Connect with us today. To Apply To be considered for this position, please apply online and attach your resume and a separate cover letter that outlines how you meet to the selection criteria below Demonstrated skills and experience in administrative operations. Demonstrated skill and experience in providing appropriate advice and guidance to students and staff across the University. Demonstrated ability to work within a framework of University rules, policies and procedures. Demonstrates excellent attention to detail and strong team working skills. Demonstrated high level of written and verbal communication skills. Demonstrated experience in working with complex data management and student administration systems. For further information regarding this role please view the position description below Position Description Student Administration Officer.pdf General Enquiries Alicia Fang on Alicia.fangmq.edu.au Applications Close Tuesday, 22 October 2019 at 11.55pm (AEDT) Location Macquarie University (North Ryde) Macquarie University is committed to Equity, Diversity and Inclusion. We value individual difference and recognise the strength of a vibrant, diverse and inclusive workforce where the backgrounds, perspectives and experiences of our staff are a driving force for collaboration, innovation and impact. We work to ensure genuine equality of opportunity for people regardless of their gender, age, cultural background, sexual orientation, gender identity, disability andor family status, and we encourage you to apply for a position at Macquarie University.

    location Macquarie Park, New South Wales


  • Operations Assistant

    Labour Solutions Australia (LSA) is a national labour hire and sourcing specialist company. LSA is an industry leader in providing labour hire, skilled staffing and quality workforce solutions to small, medium and large organisations across Regional Metropolitan Australia and across a variety of industries. Our client is a leading Australian Record Keeping, Fit-out and Removals business in Australia. A rare opportunity has come around for a Operations Assistant to get their foot in the door with our Nationally recognized client with a potential to progress into a perm role. About the role During the time in this role, you will be highly exposed to the removals and logistics side of the business. Anyone with experience in either industry are highly encouraged to apply although this is not a compulsory requirement. You will be working closely with the Branch manager as well as the Operations Scheduling manager to help make their days a little easier. Your Daily Duties are but not limited to Data entry Assisting Operations manager to ensure smooth running of the department Attending to operational inquiries over the phone Organization of the collection of containers from raid depot on arrival Ensure compliance with company policies and legislative requirements relative to the industry Warehouse management Container Tracking To be considered you must possess the following Experience in a operations environment Experience within a fast paced office environment Strong attention to detail Minimum 2 years in a office environment Must be a Australian Citizen or Perm resident Sound knowledge of the Microsoft Office Suite Reliable transport (Office is far from public transport) Have an excellent attitude towards work and other people Be well presented MUST be available for a immediate start Anyone with experience in either industry are highly encouraged to apply This position is a immediate start To apply online, please click on the appropriate link. Please note only shortlisted candidates will be contacted. You must have valid working rights within Australia to be considered for this role. Please visit httpwww.laboursolutions.com.au to view more jobs.

    location Sydney, New South Wales


  • Legal Office Junior

    About us Moray Agnew is one of Australia™s leading specialist law firms with over 600 staff nationally. We have offices in Sydney, Melbourne, Brisbane, Canberra, Newcastle and Perth and specialise in the areas of insurance, commercial, construction, property and workplace legal services. Over the last decade, the firm has tripled in size to support the growth of our Australian and international clients. We are passionate about what we do and want you to be too. We value technical excellence and the ability to function independently or in a team. We offer a unique workplace culture and excellent opportunities to further your personal and professional development. About the role Our Sydney office has a great opportunity for a Legal Office Junior to assist our busy insurance practice group on a full-time basis, working 35 hours each week. Sydney office hours are from 9.00 am to 5.00 pm, Monday to Friday. This role would be ideal for a recent school leaver with an interest in commencing a career as a legal secretary. You will have a varied workload and some of your responsibilities will include Providing support to legal secretaries Preparing all external mail for posting Collating briefs to Counsel Court filing Relief Reception General office duties such as photocopying, faxing, filing, mail and running any errands needed About you This position requires someone who is able to commit to working on a full time basis. The successful candidate will ideally have previous experience in an office environment. Previous administrative experience andor a TAFE certificate in Business Administration Business Legal, is highly desirable. You must also have the ability to demonstrate initiative, strong organisation skills and high attention to detail. If you want to be part of a well-managed and successful practice with a distinguished reputation and want to gain some great experience, please apply with your cover letter and CV below.

    location Sydney, New South Wales


  • Administration Assistant

    Were looking for someone energetic and professional with a fantastic telephone manner to join the admin team. The right candidate will need to be confident liaising with clients, handle all new inquiries, have excellent communication skills, good general office, PC typing skills, friendly and outgoing nature. Casual role with 25-35 hours per week and opportunity of full time permanent part time positionDuties, including but not limited to General reception dutiesManage the phone system and direct callsConvert incoming sales calls to appointmentsSales follow up callsData entry and file managementRun periodical reportsCollect client feedbackAssisting Senior ManagementManage the mailAssist in other duties as requiredSkills Experiences 2 Years customer service or reception experienceA positive and resilient outlookExcellent verbal communicationGood computer literacyHigh level of organisation skillsAbility to multi taskResults focused team player with a passion for developing the business and yourselfProfessionalReliableCompany Profile Narellan Pools is a renowned brand within the Australian community, winning awards and accolades from the swimming pool and franchising industries alike. With strong community values, our vision is to be the world™s best and most loved pool brand.Job Type CasualSalary 25.00 to 35.00 hourExperiencedata entry 1 year (Preferred)administration 1 year (Preferred)customer service 1 year (Preferred)Administrative Assistant 1 year (Preferred)Work EligibilityNo work eligibility is required, I am willing to sponsor the right candidate (e.g. visa) (Preferred)Administrative DutiesSchedulingSorting and sending mailAnswering and routing phone callsGreeting visitors

    location Brookvale, New South Wales


  • Operations Administrator

    Nearmap is currently providing a virtual model of the real world “ at a scale and detail that hasn™t been done before. At Nearmap, we have an appetite for high performing individuals, and we are currently on the hunt for an Operations Administrator who will own invoicing and shipping administration. Survey Ops Lowdown¦ Survey Operations is the content engine of Nearmap, working with our aerial operators most days of the year to manage a large and continuous capture program, including processing and publishing online. Survey Operations collaborates with a wide variety of departments across our company in both Australia and the US to support and deliver our program, including Engineering, Finance, Product and Sales. If you are looking for a challenging role in a growing and cutting-edge tech company, with the chance to work with a variety of bespoke hardware and cloud-based software, this is the role for you. The Operations Administration role within the Survey Ops team is a key role that is responsible for carrying out invoicing shipping admin tasks globally, including invoices for our Aerial Operators as well as organising and tracking shipments of specialised equipment within Australia and globally. You will also provide input into improvements to the tools and processes we use for invoicing shipping. A typical day for you may look like this¦ Maintain, cross reference and correct the technical information that feeds into our invoices. Communicating clearly with our Flight Operations teams to confirm any questions. Prepare and submit invoices for processing. Follow invoices through payment processing, following up with Finance as required to ensure prompt payment of our Aerial Survey Operators. Booking, tracking and following up on shipments between ANZ North American offices. Escalating with couriers as required to ensure prompt delivery of shipments within agreed timeframes. Providing input on ways to improve invoicing tools, to support continuous delivery. Proactively identify ways to improve our specialised invoicing and shipping processes and collaborating with Flight Ops to incorporate these changes. Collaborating with Finance to identify overall trends in our invoicing and shipping processes. Note this is not an Accounts Payable role, but familiarity with financial processes will be highly desirable. The essentials¦ Experience in admin role, in a fast-paced environment, working with minimal oversight Familiarity with Excel, including simple formulae. Previous experience in invoicing, from either supplier or customer side. Previous experience booking and tracking courier shipments. Familiarity with JIRA, Confluence MS Office Suite is desirable. Excited by the opportunity to learn quickly about new technologies and systems. What™s in it for you¦ Fast growing tech company with an appetite for high performing individuals We have an open mind for new ideas and methodologies Opportunities for continued career growth and development We work hard we play hard Flexible working environment Like massages? We have plenty of benefits Foodie? FREE breakfast, healthy snacks and lunches An allowance to help you focus on your wellbeing If this experience excites you and you are ready to join the Nearmap family, please apply Watch our culture video below and find out more about what a day at Nearmap looks like httpswww.youtube.comwatch?v=R7rikZqa8n8

    location Barangaroo, New South Wales


  • Business Support Officer

    Corporate Services Permanent Part Time About the role This position is responsible for providing business function support to the Corporate Strategy and Governance Unit and oversee the management of the Councillor Workshop process. On a daily basis you will assist the Group Manager, Corporate Strategy Governance with high quality accurate business support, including Organise and manage all elements of the Councillor Workshop process and Council meetings Prepare and at all times coordinate briefing papers, reports, presentations and other professionally presented information using appropriate technology Track stocks of office supplies and place orders as necessary Provide support in the development of scheduled reports Act as a point of contact for internal and external stakeholders Organise training and conferences (book travel arrangements as well as the preparation of support material) Undertake research, preparing surveys, correspondence and reports as required Provide project support services to the Corporate Strategy and Governance Team Provide civic support at Council meetings Other administrative functions as required by the Group Manager. About the person The successful candidate should have a Certificate IV in Business (Administration and at least two years experience in a similar role. In addition, the successful candidate will have excellent organisation and time management skills excellent knowledge of MS Office and HPRM skills outstanding communication and interpersonal skills ability to type 60 wpm attention to detail and problem solving skills ability to manage complex relationships ability to develop, review and analyse corporate reports ability to process invoicing and raise requisitions. What™s on offer We are offering an attractive salary from 74,677 p.a. pro-rata plus Super. City of Parramatta also offer excellent employee benefits which can be accessed by the successful candidate. Want to know more? Further information regarding the requirements of this role can be found in the attached Position Description, alternatively for a confidential discussion please contact Patricia Krzeminski on (02) 9806 5688. How to apply Candidates MUST apply online at httpswww.cityofparramatta.nsw.gov.auabout-parramattacareers and answer the position selection criteria. Applications close 1130pm, Friday, 18th October 2019 and will not be accepted through any other medium. This position requires the preferred candidate to undertake a Pre-Employment Medical Check, which also includes a Drug and Alcohol test. The City of Parramatta supports a Drug and Alcohol free working environment and employees may be subject to random testing as a result. The diverse culture at City of Parramatta is a source of strength. We have an inclusive working environment with employees from a variety of backgrounds. We acknowledge that diversity in our workforce increases the effectiveness of teams and our capacity for innovation. If you would like to know more, or require assistance with our recruitment process, please email DiversityCoPcityofparramatta.nsw.gov.au. Please note you must be an Australian or New Zealand citizen or a permanent resident or have unlimited working rights in Australia to apply for this position. Previous applicants do not need to reapply.

    location Parramatta, New South Wales


  • Business Support Officer

    Corporate Services Permanent Part Time About the role This position is responsible for providing business function support to the Corporate Strategy and Governance Unit and oversee the management of the Councillor Workshop process. On a daily basis you will assist the Group Manager, Corporate Strategy Governance with high quality accurate business support, including Organise and manage all elements of the Councillor Workshop process and Council meetings Prepare and at all times coordinate briefing papers, reports, presentations and other professionally presented information using appropriate technology Track stocks of office supplies and place orders as necessary Provide support in the development of scheduled reports Act as a point of contact for internal and external stakeholders Organise training and conferences (book travel arrangements as well as the preparation of support material) Undertake research, preparing surveys, correspondence and reports as required Provide project support services to the Corporate Strategy and Governance Team Provide civic support at Council meetings Other administrative functions as required by the Group Manager. About the person The successful candidate should have a Certificate IV in Business (Administration and at least two years experience in a similar role. In addition, the successful candidate will have excellent organisation and time management skills excellent knowledge of MS Office and HPRM skills outstanding communication and interpersonal skills ability to type 60 wpm attention to detail and problem solving skills ability to manage complex relationships ability to develop, review and analyse corporate reports ability to process invoicing and raise requisitions. What™s on offer We are offering an attractive salary from 74,677 p.a. pro-rata plus Super. City of Parramatta also offer excellent employee benefits which can be accessed by the successful candidate. Want to know more? Further information regarding the requirements of this role can be found in the attached Position Description, alternatively for a confidential discussion please contact Patricia Krzeminski on (02) 9806 5688. How to apply Candidates MUST apply online at httpswww.cityofparramatta.nsw.gov.auabout-parramattacareers and answer the position selection criteria. Applications close 1130pm, Friday, 18th October 2019 and will not be accepted through any other medium. This position requires the preferred candidate to undertake a Pre-Employment Medical Check, which also includes a Drug and Alcohol test. The City of Parramatta supports a Drug and Alcohol free working environment and employees may be subject to random testing as a result. The diverse culture at City of Parramatta is a source of strength. We have an inclusive working environment with employees from a variety of backgrounds. We acknowledge that diversity in our workforce increases the effectiveness of teams and our capacity for innovation. If you would like to know more, or require assistance with our recruitment process, please email DiversityCoPcityofparramatta.nsw.gov.au. Please note you must be an Australian or New Zealand citizen or a permanent resident or have unlimited working rights in Australia to apply for this position. Previous applicants do not need to reapply.

    location Parramatta, New South Wales


  • Administration Officer - Opal Annandale

    At Opal Aged Care, we know that companies don™t succeed, people do. Our purpose is to bring joy to those we care for and our values of Compassion, Accountability, Respect and Excellence reflect that CARE is at the heart of everything we do. Opal Aged Care is one of Australia™s largest aged care providers, with 74 homes in four states and employs a team of over 8,000 nationally. About the Role Based at Opal Annandale - 68 bed home. Permanent, full time position working Monday “ Friday. Main Duties will include Receptionist duties Rostering and recruitment duties Managing personal files of team members and residents Checking timesheets against rosters before payroll submissions Organising meetings and minute taking at management meetings Generalist administration duties as required by the home manager and support team Other duties Some sales, marketing and accounts processing Resident and family liaisons around new admissions and general enquiries Conducting tours of the home with prospective residents and their families Qualities and attributes we look for Previous experience working in aged care (ideal but not essential) Experience in an administration, payroll or rostering role preferred Exceptional customer service skills and professional presentation Excellent telephone manner and articulation Strong organisational and time management skills Capability to prioritise work and schedules of multiple team members Initiative and ability to work independently and part of a team (think outside the square when required to achieve outcomes) All applicants must be willing to obtain a police clearance certificate via Opals police check system and undergo pre-employment medical. You may also be required to attend a drug screen. For a full listing of all our current vacancies visit httpswww.opalagedcare.com.aucareerscurrent-vacancies To meet a few of our team and read about why they chose to work for Opal Aged Care visit httpswww.opalagedcare.com.auabout-usmeet-our-team

    location Sydney, New South Wales


  • Business Support Officer

    Corporate Services Permanent Part Time About the role This position is responsible for providing business function support to the Corporate Strategy and Governance Unit and oversee the management of the Councillor Workshop process. On a daily basis you will assist the Group Manager, Corporate Strategy Governance with high quality accurate business support, including Organise and manage all elements of the Councillor Workshop process and Council meetings Prepare and at all times coordinate briefing papers, reports, presentations and other professionally presented information using appropriate technology Track stocks of office supplies and place orders as necessary Provide support in the development of scheduled reports Act as a point of contact for internal and external stakeholders Organise training and conferences (book travel arrangements as well as the preparation of support material) Undertake research, preparing surveys, correspondence and reports as required Provide project support services to the Corporate Strategy and Governance Team Provide civic support at Council meetings Other administrative functions as required by the Group Manager. About the person The successful candidate should have a Certificate IV in Business (Administration and at least two years experience in a similar role. In addition, the successful candidate will have excellent organisation and time management skills excellent knowledge of MS Office and HPRM skills outstanding communication and interpersonal skills ability to type 60 wpm attention to detail and problem solving skills ability to manage complex relationships ability to develop, review and analyse corporate reports ability to process invoicing and raise requisitions. What™s on offer We are offering an attractive salary from 74,677 p.a. pro-rata plus Super. City of Parramatta also offer excellent employee benefits which can be accessed by the successful candidate. Want to know more? Further information regarding the requirements of this role can be found in the attached Position Description, alternatively for a confidential discussion please contact Patricia Krzeminski on (02) 9806 5688. How to apply Candidates MUST apply online at httpswww.cityofparramatta.nsw.gov.auabout-parramattacareers and answer the position selection criteria. Applications close 1130pm, Friday, 18th October 2019 and will not be accepted through any other medium. This position requires the preferred candidate to undertake a Pre-Employment Medical Check, which also includes a Drug and Alcohol test. The City of Parramatta supports a Drug and Alcohol free working environment and employees may be subject to random testing as a result. The diverse culture at City of Parramatta is a source of strength. We have an inclusive working environment with employees from a variety of backgrounds. We acknowledge that diversity in our workforce increases the effectiveness of teams and our capacity for innovation. If you would like to know more, or require assistance with our recruitment process, please email DiversityCoPcityofparramatta.nsw.gov.au. Please note you must be an Australian or New Zealand citizen or a permanent resident or have unlimited working rights in Australia to apply for this position. Previous applicants do not need to reapply.

    location Parramatta, New South Wales


  • Business Support Officer

    Corporate Services Permanent Part Time About the role This position is responsible for providing business function support to the Corporate Strategy and Governance Unit and oversee the management of the Councillor Workshop process. On a daily basis you will assist the Group Manager, Corporate Strategy Governance with high quality accurate business support, including Organise and manage all elements of the Councillor Workshop process and Council meetings Prepare and at all times coordinate briefing papers, reports, presentations and other professionally presented information using appropriate technology Track stocks of office supplies and place orders as necessary Provide support in the development of scheduled reports Act as a point of contact for internal and external stakeholders Organise training and conferences (book travel arrangements as well as the preparation of support material) Undertake research, preparing surveys, correspondence and reports as required Provide project support services to the Corporate Strategy and Governance Team Provide civic support at Council meetings Other administrative functions as required by the Group Manager. About the person The successful candidate should have a Certificate IV in Business (Administration and at least two years experience in a similar role. In addition, the successful candidate will have excellent organisation and time management skills excellent knowledge of MS Office and HPRM skills outstanding communication and interpersonal skills ability to type 60 wpm attention to detail and problem solving skills ability to manage complex relationships ability to develop, review and analyse corporate reports ability to process invoicing and raise requisitions. What™s on offer We are offering an attractive salary from 74,677 p.a. pro-rata plus Super. City of Parramatta also offer excellent employee benefits which can be accessed by the successful candidate. Want to know more? Further information regarding the requirements of this role can be found in the attached Position Description, alternatively for a confidential discussion please contact Patricia Krzeminski on (02) 9806 5688. How to apply Candidates MUST apply online at httpswww.cityofparramatta.nsw.gov.auabout-parramattacareers and answer the position selection criteria. Applications close 1130pm, Friday, 18th October 2019 and will not be accepted through any other medium. This position requires the preferred candidate to undertake a Pre-Employment Medical Check, which also includes a Drug and Alcohol test. The City of Parramatta supports a Drug and Alcohol free working environment and employees may be subject to random testing as a result. The diverse culture at City of Parramatta is a source of strength. We have an inclusive working environment with employees from a variety of backgrounds. We acknowledge that diversity in our workforce increases the effectiveness of teams and our capacity for innovation. If you would like to know more, or require assistance with our recruitment process, please email DiversityCoPcityofparramatta.nsw.gov.au. Please note you must be an Australian or New Zealand citizen or a permanent resident or have unlimited working rights in Australia to apply for this position. Previous applicants do not need to reapply.

    location Parramatta, New South Wales


  • Business Administration

    COMPANY TABMA Apprenticeship Traineeship LOCATION St Leonards, New South Wales WORK TYPE Apprenticeship CLASSIFICATION Administration Office Support Other Clerical Administrative Workers OPEN DATE 08 Oct 2019 CLOSING DATE 07 Nov 2019 REQUIRED SKILLS ROLE DESCRIPTION Have you considered starting a career in Administration? Whether it be accounts, general administration, secretarial or administration? Does the chance to work full time in a paid Australian Apprenticeship sound appealing to you? Do you want to gain a qualification that is recognised everywhere in Australia? We have an opportunity available for an eager candidate to commence an Australian Apprenticeship We require a new team member to join our team of apprentices and trainees completing apprenticeship and traineeships throughout Australia. This opportunity is to a complete one year traineeship to complete a Certificate III in Business (Qualification Code BSB30415). What would you be doing? Reception work Basic administration Participating in accounting Data entry Filing Answering incoming calls Advising customer of product and delivery Complying with WHS requirements VETsac Stenography So, are you wondering if you have what it takes to be considered for this opportunity? All you need is A willingness to learn “ this is an entry level job, so we provide all the necessary training A positive, can-do attitude Reliability and punctuality What we can offer our candidates Ongoing, paid, full-time employment in an apprenticeship No HECS or HELP fees for training A qualification that can be used Australia wide The first step towards building a long-term career Mentoring and support from our experienced field staff to help you stay on track Training in this qualification is paid by TABMA. You are paid to attend training and is usually completed by on-the-job training and assessment depending on your knowledge and previous experience. TABMA Apprentices and Trainees is a nationally registered group training organisation specialises in the employment of both trade apprentices and trainees and trainees and apprentices completing various vocations in the timber, construction, furnishing and manufacturing industries. If this sounds like the right opportunity for you then send your resume and cover letter through now and one of our recruitment team members will be in touch Please note only shortlisted candidates will be contacted. National Training Wages apply.

    location Saint Leonards, New South Wales


  • Administrative Assistant

    Synergy Medical is a boutique rehabilitation provider based in the Inner-West Sydney.We are currently looking for a all rounded administration clerk who is a highly organised, accurate and motivated individual to perform a range of administration and account related tasks. Hours will initially be full time however this may vary depending on company needs.Key responsibilities include but are not limited toReception duties, including answering calls, organising patients appointments and other related dutiesMonitor and distribute incoming communications to designated professionsPrepare and edit correspondence, communications or related documentsAccounts Payable and ReceivableDatabase input and supportFile ManagementMaintain office upkeep and appearance and manage office supplies and equipmentKey Competencies Excellent organizational , time management and planning skillsExcellent verbal and written communication skillsHigh levels of initiative and ability to work within timelineHigh level of computer literacyAbility to work autonomously and as part of a teamAbility to speak Mandarin andor CantoneseHigh attention to detail and accuracy Office, Power Point and ExcelEssential Criteria Minimum of 1 years experience providing administration and business support Proficient computer skills and in-depth knowledge of relevant software such as MS Office, Power Point and ExcelJob Types Full-time, Part-time, TemporaryExperienceadministration 1 year (Required)LanguageCantonese (Preferred)Mandarin (Required)Work EligibilityThe candidate can work temporarily with no restriction on hours (Preferred)

    location Burwood, New South Wales


  • Customer Administration Team Lead

    Who we are Launching in 2003, Tyro has grown to become Australias largest EFTPOS provider of all ADIs outside of the big 4 banks. With over 450 employees, 13.4 billion in transactions in 2018, we are much more than an EFTPOS provider - Tyro is an Australian bank and operates under the supervision of the Australian Prudential Regulation Authority (APRA). With 10 industry firsts to market, were giving the business banking world a good shake up, with smart technology that save Australian businesses time and money. Come and be a part of the Tyro journey. The Customer Administration Team Lead is responsible for leading a team of ˜Customer Administrators™ (who sit amongst the Account Managers) and ˜ISO Account Managers™ who support the Customer Success Managers and ISOs in processing merchant requests. They will also be responsible for working with their peers, the Customer Success and Support leadership team, the ISO Partner Manager and other key stakeholders to continuously improve the way we do business through our high performing culture, digital innovation or process improvement. 60 of the role will be focused on coaching and QA to enhance the team™s capability, and 40 speaking with customers, and jumping in to help the team achieve their targets. Main responsibilities Leads and mentors their team of front line staff to maintain, retain and grow Tyro™s customer portfolios Act as internal expert and representative for application processing and account reviews Works with other internal stakeholders, including Risk, Customer Support, Sales and Product Management to improve efficiency and overall customer experience Be the escalation point for dissatisfied customers and work with the Internal Customer Resolution team to resolve satisfactorily in accordance with RG165 requirements and guidelines Actively participate in ongoing development and improvement projectsprocesses (in collaboration with Customer Success and other stakeholders) to support the growth and achievement of KPIs Weekly and monthly performance reporting · Implementation of the Customer Success strategy to create a customer centric culture that creates mutual value for Tyro customers and for the business Being the first point of escalation for customer disputes and complaints Actively participates and assists in coordinating induction and training of new Customer Administrators Act as a ˜change advocate™ when new processesprojects are rolled out to fellow team members Build a high performing, customer centric culture with outstanding team engagement Overall accountability for driving success through their team Collaborates with the Customer Success team to provide customers with documentation for Tyro™s services Upon receipt of documentation, reviews documents for completeness and œverifiable information. Resolves inconsistencies through contact with merchant. Establishes and maintains necessary process for receiving complete and correct documentation Follows up on requested documentation not received in time frame necessary to meet and exceed merchant expectations. Works with the Application Specialist team to on-board customers into Tyro systems Assists the Customer Success team with pricing of existing customers Liaising with customers daily for the purpose of following up on repricing, and chasing documentation Taking inbound enquiries from existing customers, and providing initial level of service Accurate data entry and attention to detail Core Capabilities Leading the way Visionary in thought “ inspires, thinks outside the box Strategic in action “ exploits trends, personal and business risk taker Constructive in style “ motivates, mobilises, engages, provides feedback, influences Simplify Complexity Clarity in purpose Proactively and quickly makes sense of complex issues Communicates complicated information simply Operational Excellence Sets high standards of performance for self and others By executing the QA (call and role monitoring) framework and providing feedback to direct reports Demonstrates a poised, credible and confident demeanour Conveys an image (leading by example) that is consistent with Tyro™s vision and values Decisions and actions driven from a customer perspective Drive Execution Translates strategic priorities into operational realities Aligns communication, accountabilities, resource capabilities, internal processes and ongoing measurement systems Ensures strategic operational priorities yield measureable and sustainable results Achieves Through Others Evaluates and selects talent to ensure right person, right job Guides others in accomplishing work objectives Provides feedback, instruction and development guidance Plans and supports the development of team skills and abilities Self-Insight Develops self-awareness Conveys authenticity Sustains trusted relationships at all levels by accurately perceiving and interpreting one™s own and others emotions and behaviours Differentiating Capabilities Sound Decision Making Compares information from multiple sources to identify business issues (positive and negative) Generates alternatives to achieve desired outcomes and involves others in the decision making process Commits to action after weighing alternative solutions against decision criteria that has an element of personal and business risk Leverage Cross Business Linkages Take action to build key relationships between teams and business units Identifies opportunities to leverage relationships to achieve business goals Manages impacts to others Game Changer Mindset Drives innovation that creates disruption to the norm Leads thinking that directs the business in an unanticipated direction to achieve business goals Provides a commercial perspective to decision making Adaptability Actively seeks information about new work situations and treats change as an opportunity for learning or growth Identifies the benefits of change and speaks positively about the change to others Tries new approaches and does not persist with ineffective behaviours Holistic View of the Customer Identifies and links internal and external information to create an individual perspective of the customer Connects customer issues and needs to deliver broader value propositions Takes responsibility for broader customer engagement and satisfaction Accountable For 1. Customer satisfaction 2. Lead and develop team 3. Consistent application of process, compliance, methodologies 4. Role model Tyro™s ˜values and behaviours™ Responsible For 1. Team performance 2. Driving and encouraging other team members to work cohesively and successfully. Be an ambassador for a performance culture. Essential Demonstrated people leadership abilities Excellent time management and organisational skills Problem solving Excellent customer service Excellent verbal and written communication skills Desirable Experience in Payments or Banking Industry Tyro Values WOW the Customer - We love our customers and we want them to love us too. Be GOOD - Were open and transparent, and we do the right thing, even when nobodys watching or its really hard. Commit to GREATNESS - We think big, move fast and dare to be different. Always asking whats next. Stay HUNGRY - We ooze passion and determination and we play as a team to win. Why work for us Were not just like every other bank. Tyro has always been a tech company at heart, but fostering a diverse and inclusive environment, and a passion for continuous learning has always been one of the most important parts of our companys culture. Take a look here what its like to work at Tyro Tyros are a highly collaborative mix of people. You will work closely with our awesome teams and individuals in engineering, product management, customer support, sales and other functions within the business. Everyone is committed to delivering great outcomes for our customers, and you will have the chance to change the face of banking for Australia businesses. Our 450 strong team of Tyros, just like our customers, are the lifeblood of our business. We go to great lengths to ensure a positive and enjoyable employee experience for all. We offer some amazing employee benefits such as a generous learning development budget for training for professional and personal development, 16 weeks paid primary carers leave, 3 weeks paid secondary carers leave, annual team based volunteer day, novated leasing, and not to mention our multiple craft beer kegs (selection of beers carefully selected by our beer connoisseurs), wide selection of wine, variety of snacks and a ping pong table, selection of board and video games and an awesome rooftop area for socialising, all available to be enjoyed. Privacy and Submitting your Application By proceeding to submit your application, you acknowledge that you have read and understood Tyro™s Privacy Policy (www.tyro.comprivacy-policy) and Privacy Statement Consent for Job Applicants (www.tyro.comprivacy-statement-job-applicants) and consent to Tyro collecting, using, holding and disclosing your personal information in accordance with these policies. Tyro does not accept unsolicited agency CV™s. Please do not forward resumes to the team if you are not one of our listed preferred recruitment partners. Tyro is not responsible for any fees related to unsolicited resumes.

    location Sydney, New South Wales


  • Administrative Assistant - Chinese

    Location Wetherill ParkMust have own transport - onsite parkingMust read and write ChineseA rare opportunity exists for an Administration Assistant to join a friendly team located in Wetherill Park.The role will include the following Minimum 1 - 3 years™ recent experience in an administrative roleHigh level of written and verbal communication skills - ChineseExperienced with Microsoft OfficeSelf-Motivated, with ability to work independentlyThe ability to prioritise tasks and have a high attention to detailA high level of organisational and time management skillsData entry and invoicingReportingAdministrative support The successful candidate will be able to demonstrate the following 1 - 3 + years working in administration Excellent communication skillsThe ability to work independently and as part of a busy teamHave a professional and confidential approach to your workBe mature in your outlook, well presented and have a solid work historyRead and write Chinese (Mandarin or Cantonese)Please contact Ray for more information on 0404 200 000Interviewing NOW - Start ASAPJob Types Full-time, Permanent

    location Wetherill Park, New South Wales


  • Office Junior/Administrator

    We are looking for a bright, hardworking individual with a strong work ethic that is willing to learn and show initiative.The successful applicant must be a team player with a can do attitude will gain experience in general office administration.The successful applicant will show the followingMust be reliable, punctual and organised.Have immaculate personal presentation and excellent communication skills.Previous experience in an office environment desirable including, experience with Microsoft Word, excel and Outlook for emails.Excellent telephone communication and language skills.Excellent organisational and time management skills.The ability to pay attention to detail, work independently at times and follow instructions.A current NSW Driver license and own car is essential - onsite parkingIf you think you are a suitable candidate for the above position please email your resume including your contact details.Contact Ray on 0404 200 000 for more information about this full time role.Job Types Full-time, Permanent

    location Wetherill Park, New South Wales


  • Adviser Administration Officer - 12 month contract

    Are you the kind of person that loves a challenge? Are you looking to develop your career and be part of a successful and growing team? If you answered yes to these questions, the role of an Adviser Administration Consultant could be just what you are looking for. As an Adviser Administration Consultant in our Life Insurance Investments Operations division, you™ll be responsible for the efficient, cost effective management of internal and external relationships relating to Dealer Group and Adviser Administration. The tasks you™d tackle would include managing telephone and written enquiries and requests from advisers and licensees setting up advisers on our internal database processing adviser transfers between dealer groups investigating and resolving adviser remuneration issues processing commission adjustments and corrections and verifying weekly commission runs and reports. We have a fantastic reputation in the market for our responsive approach and efficient problem solving and we are looking for a motivated individual who can contribute to this. You™ll have demonstrable administration experience with a background in financial servicesinsurance industry (Life Investments) andor an adviser practice or dealer group. As a highly organised person with a proven track record of providing an exceptionally high quality of service and support, you™ll enjoy being a part of a professional and supportive Operations team. You™ll be able to utilise your fantastic written and verbal communication skills as well as use your detailed and proactive approach to problem solving. As you make an impact across the business, you™ll feel the support of being part of a strong and stable company. As a long-standing player in the insurance industry, we make every effort to address the career development needs and plans of our employees to ensure their success in the future. In return for your commitment and hard work Zurich can offer you competitive remuneration, an excellent bonus structure, an annual lifestyle payment and employee discounts. In addition, Zurich is proud of its corporate and social responsibility and offers every employee an annual volunteer day. So make a difference. Be challenged. Be inspired. Be supported. Love what you do. Work with us. Apply today

    location Sydney, New South Wales


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